Document Control Specialist
Resume:
Document Control Specialist
Name : Jeffrey D. Balcita
Passport Number : P3609711A
SSS Number : 33-8114841-3
Address : Tayabas, Quezon Philippines.
Mobile : Ksa # +966*********
Email : *********@*****.***
OBJECTIVE
To obtain a position on a reputable company that enables me to apply the knowledge and skills I have gained through my education and related experiences; to ensure constant learning and provides professional growth. . I am looking for organization, which is driver to excellence and promotes professional development based on as employee’s dedication, loyalty and work ethics. SUMMARY OF QUALIFICATIONS
With experience as QAQC Coordinator, Lead Document Controller, Accounting personnel, Executive Secretary, Inventory, Administrative assistant, etc. for more than 10 years.
Efficient and exposed in Administrative roles, Electronic Document Management System (EDMS), Oil & Gas operation, Quality Control, Logistics, Engineering, Procurement, & Construction (EPC).
Computer literate particularly in Microsoft Office applications with knowledge in Oracle, ACONEX, Citrix, FileNet, JDA, Encompass, and SAP.
Can do project monitoring performance, can interpret plans and specifications
Have excellent leadership and professionalism, flexible, fast-learner, and result goal oriented.
Ability to organize workload and to manage a filing methods and management techniques. PROFESSIONAL EXPERIENCES:
Technical Document Controller
Larsen and Toubro (Riyadh Metro Line 3 Project)
Al-Sahafa, Riyadh Saudi Arabia.
June 21, 2015 - Present
Overall assigned in preparation and submission of drawings/documents to Construction Department.
Upload, download, and creating transmittal of documents thru Aconex such as reports, Comment Resolution Sheet (CRS), drawings, method statement, etc. for submission.
Review the drawings or documents if all are accurate based in Document Numbering Procedure before submitting to Construction Department.
Responsible in transmitting hundreds of drawings using Bulk processing thru Aconex.
Coordinate activities related to DC including technical documents, drawings, and correspondence.
Maintain documents transmittal log ensuring that all documents/drawings have been issued to Construction Department or to intended personnel.
Responsible in handling preparation of all shop drawings for RMTC submission for approval.
Notifying the involved party for tracking appropriate action on the pending documents.
Work closely and liaise with Engineers in all matters relating to drawings for site.
Transmit all ICE Documents to originator for their action/info via Aconex.
Maintain the files and control logs for easy retrieval of documents.
Has been worked as Executive Secretary directly report to Technical Manager. Page 2 of 4
QAQC Coordinator / Lead Document Controller
Venture Gulf Engineering (Occidental Petroleum of Qatar Ltd.) Al-Khor, Qatar
Dec. 5, 2012 – Dec. 5, 2014
Coordinate with requestors, buyers and even main suppliers thru e-mails and phone calls at all times.
Oversee the activities and responsibilities of all QC document controllers and QC Checkers to ensure that their individual duties are properly managed.
Checking of delivery note/packing list against the purchase order issued by the buyer.
Input data in Citrix system and process checklist from Oracle BI Discoverer.
Prepare and provide details of delivered materials for warehouse checking and acceptance.
Review the material details and certificates based in purchase order.
Ensure that all materials and checklist has been reviewed by QA/QC Inspector.
Releasing of approved materials and issue to warehouse the QC passed documents of materials.
Notify the buyer and supplier for all the materials with issues or lack of certificates.
Issue Non-Conformance Report (NCR) to all materials on hold more than 15 days.
Weekly checking of MRO and DMP files if purchase order has been created, approved, and issued.
Maintain QA/QC Logs, file all the completed documents, and scan to FileNet for electronic filing system.
Accounting Personnel / Document Controller
Readyman Inc (LF Philippines, Inc. – LI & Fung Company) Johnson & Johnson Phils / L’oreal Phils / GlaxoSmithKline Bicutan, Parañaque Philippines
May 11, 2011 – Dec. 4, 2012
Analyze and input production report daily (date, description, quantity, cost, PO, recipient, etc.) in a worksheet for able to monitor the day to day activities.
Forward/mail all encoded production report to its respective recipient every 25th of the month to GR in SAP System.
Review the report after principal send the approved production report with corresponding GR number and cost.
Prepare and compute total cost per project.
Make invoice with total amount per recipient to bill the principal.
Report total revenue and accrual of the company every month.
Doing SLA and Dashboard analysis to check the productivity of activities.
Give updates or status of each project to Department Supervisor to expedite delay and alter schedules to meet unforeseen conditions.
Prepare the bills using Oracle to request and process invoices.
Review budget expenses, payroll entries, invoices, and other accounting documents.
Process all billing invoices (manpower invoice and expenses) to Oracle System for payment.
Maintain and manage all important documents of a company.
Assured that all documents are easily accessible, having control logs and stored safely.
Input document data into spreadsheet ensuring that the information is accurate and up to date.
Issuing and distributing controlled copies of information.
Gathered all expense invoices for replenishment/reimbursement.
Monitor and request packaging materials and other supplies of the company.
Performs other duties that maybe assigned from time to time. Page 3 of 4
Inventory / RQI Processor / Document Controller
Toplis (LF Philippines, Inc. – Li & Fung Company)
Jollibee Phils Company
Libis, Quezon City Philippines
August 2010 – February 2011
Coordinate with RQI warehouse-in-charge if there is back order and charges of item.
Distribute Request Quality Inspection (RQI) sheets for the back order items.
Make a worksheet to monitor all RQI sheets with corresponding disposition.
Report the RQI with disposition to principal for the charges (destination, trucking, delivery details, etc).
Process and input the RQI disposition to Oracle System.
Ensures that all RQI sheets has corresponding disposition before end of the month.
Make a summary or report of all charges to be forwarded to principal.
Ensure that all documents are files systematically, safely and optimally.
Maintain proper document storage and handle the retrieval of document task efficiently.
Assist in document management system maintenance and update.
Maintain a computer database of all filed documents that ensures fast retrieval if needed.
Report to IT system for problem troubleshooting encountered during transaction in system.
Doing other duties in Oracle system such as distribution and incoming/outgoing of goods.
Monitor and request materials and supplies of the company every month. Accounting Assistant
Sta. Clara International Corporation (Project Based) Mandaluyong City Philippines
June 2009 – October 2009
Gather all documents (cash voucher, expenses, services, etc) having tax deduction.
Make a ledger or worksheet of all supplies and liquidation expenses.
Input and tally all tax deducted in very transactions of the company and employees.
Ensure the summary of input tax of forwarded documents.
File all documents for reference purposes.
Print tax report to be forwarded to Bureau of Internal Revenue (BIR). Inventory Specialist
Stores Specialists, Inc. (Rustan Group)
Makati City Philippines
October 2005 – December 2008
Checking of SKU on tag of merchandise item vs. actual item before distribute on their designated location.
Input and make Transfer Listing (TL) using JDA system.
Record and monitor incoming and outgoing of items.
Update the Inventory Monitoring Sheet (IMS) of good and record all damaged items for adjustment.
Schedule physical inventory every 6 months.
Notify the department responsible for filing adjustment claims as to whether or not shipments are damaged or incorrect.
Maintain records and keep on track of stocks.
Print monthly report of Inventory Monitoring Sheet to be forward to warehouse manager.
File all the records for reference purposes.
Page 4 of 4
Office Administrator
Yamato Tradeline Network, Inc.
Pasay City Philippines
November 2004 – 2005
Clerical works and record all membership forms of applicant.
Update the application records.
Provide analysis and reports.
Forward reports to Supervisor every month end.
Interacts with applicants and members.
PERSONAL INFORMATION:
Date of birth : June 23, 1982
Gender : Male
Marital Status : Married
Religion : Roman Catholic
Nationality : Filipino
EDUCATIONAL ATTAINMENT:
Tertiary
Field of Study : Bachelor of Science in Computer Science Name of Institution : Adamson University
1999 - 2004
On the Job Training : Philippine National Bank
SY 2002-2003
Secondary
Name of Institution : Sariaya Institute
Quezon Province
1995 – 1999
Primary
Name of Institution : Central Main Elementary School Quezon Province
1990 – 1995
I hereby certify the above mentioned information is true and correct to the best of my knowledge. Jeffrey D. Balcita
Contact this candidate