Administrative Assistant Manager

Maria Chapman 850-***-**** Logistics Analyst

Email: ***********@*****.*** 30 Years’ Experience

Secret Clearance

Unique Qualifications:

Outstanding Office Manager Abilities with 30 years of extensive experience

Proven knowledge of accounting principles, accounts reconciliation and bookkeeping

Superior working application of all Microsoft Office products and extensive training on new ERP Navy software used by the U.S. Government.

Strong verbal and written communication skills

Strong work ethic and capacity to thrive in a team environment

Highly effective time management and organization skills

Professional and positive manner supporting internal and external customers

Integrated Software for Payroll and Year End Payroll reports

Human Resources Training

Data Entry (12,000kph) Ten Key by Touch

Various Accounting software

Professional Experience:

Logistics Analyst 2012-2017 Technical Systems Integration, Inc.

Panama City, FL

Responsible for the Technical Referral process using Government linked/integrated software

oAssign cases to technical personnel for analysis and resolution which, requires knowledge of where projects reside in the organization

oTrack for timely completion and ensure responses are clear and concise to avoid rejections

oResults since working in this area have ensured 100% on time completion on all Technical Referrals

oProvided weekly reports for incoming and outgoing Technical Referrals, which are reported to the Division Head and visible to the Commanding Officer.

Logistics Analyst for the Ground Penetrating Radar Metal Detector Team

oPrepared and coordinated weekly reports to provide to the team leads

oProvided Programmatic Support, Financial Reporting, Inventory Data, and Task Planning Reports

oProvided Test Support – created and updated test data sheets, recorded test data, provided targets support and served as the team/test reporter, and expedited repaired detectors back to appropriate locations.

Efforts ensured data collection accuracy and availability to be used for training and analysis of the equipment

Administrative functions performed for the team included:

oDefense Travel System (DTS) official orders, travel arrangements, rental cars, lodging, and cancellation of orders.

oAssist in obtaining official government passports and track to completion

oFluent ERP user for timekeeping; Relied on as the back-up for administrative assistants and support to Branch Heads in making funding corrections

oRecommended and created team calendar to keep logs of travel locations as well as leave, created an admin assistant notebook to ensure consistency with performance of tasks, i.e., personnel actions, SAAR creation, new hire packages, etc.

oPerformed majority of administrative indoctrination for new hires to ease the burden for the branch head

oCompleted logistics certification packages as needed with Configuration Management team lead to avoid delays in work flow and provide critical back-up to the Government employee who is the only person qualified to do this effort.

Branch Department Manager 2008-2012 Nakuuruq Solutions LLC

Panama City, FL

Administrative Assistant for Codes A24 and A26

oFacilitate/coordinate the administrative functions for 2 branch heads, 4 team leads and 72 team members in order to ensure the successful operations

oPrepare/submit/monitor new employee packages, promotion actions, retirement packages, and personnel transfer documents

oInterface with various internal and external personnel to coordinate the installation/relocation of employee workstations and communication equipment

oEnsure business support equipment is operational, that an adequate supply of office equipment items is available, and coordinate maintenance and repair.

Initiate visitor requests in the Joint Personnel Adjudication System (JPAS) and prepare unclassified encrypted Naval messages

Assume additional responsibilities in the absence of Administrative Assistants from external codes, ensuring continuity of support

Prioritize assigned tasks and complete with minimal to no supervision, guidance, instruction and oversight

Initiate purchase requests and logistic requirements - Exhaustive efforts ensure mission critical service contracts, equipment, and supplies are obtained through the ERP

Perform ERP timekeeping to assist all employees in putting time in as well as making needed corrections

oRun reports for the branch heads to check for missing time and make efforts to get this done to avoid any delay or await higher level requests.

Enhance work relationships with all team leads/members to include all external customers and organizations

oPrepare phone and space requests for office relocations/placement and maintain a telephone contact spreadsheet for all internal employees; which assists team members in locating each other without hindrance.

Assist with Defense Travel System (DTS) official orders providing end to end support from arrangements to cancellation; and initiate obtaining official government passports and track to completion.

Provide periodic feedback to superiors to avoid over-tasking of personnel which, ensured timely requests and coordination of additional support

Associates in Family Dental Care 2006-2008 Human Resources/Administrative Assistant Panama City, FL

Responsible for posting daily deposits in the amount of $10,000 or higher and electronic filing of insurance checks. Cashing out patients with co-pay and electronic submission to insurance.

Responsible for running $12,000 bi-weekly payroll for 8 employees, which included keeping records for employee payroll deductions

Working with patients with $8,000 or more treatment plans and offering payment options and insurance coverage.

Scheduling daily appointments and answering multiple phone lines with integrated dental software.

Motor Truck & Equipment Inc. 1995-2005 Accountant

Sanford, NC

Responsible for posting monthly deposits and checks. Closing out the monthly books including reconciling bank statements to the general ledger and posting end of month journal entries

Prepared end of month accounts receivable Statements and accounts payable using Peachtree accounting software package.

Prepare tax deposits and payroll reports on a monthly and quarterly basis.

Review and print out financial statements for the company’s officer.

Responsible for monthly payroll for 5 employees, which included keeping records for employee payroll deductions?

Closing out and balancing year end payroll and preparation of W-2’s

Accountant Supervisor 1997-2001 Benchmark Components, Inc.

Sanford, NC

Responsible for closing out the monthly books including reconciling bank statements to the general ledger and posting end of month journal entries.

Responsible for monthly accounts receivable and accounts payable using Peachtree accounting software package. Also, responsible for closing out year-end with the company’s CPA.

Prepare tax deposits and payroll reports on a monthly and quarterly basis.

Review and print out financial statements for the company’s officer.

Directed the complete HR lifecycle: recruit, screen, onboard, benefits, training, evaluation, and termination

Responsible for running weekly payroll for 45 employees, this included keeping records for employee payroll deductions.

Accountant 1993-1997 M. Lee West, CPA, P. A.

Sanford, NC

Responsible for 35 high dollar clients' monthly books including reconciling bank statement to the general ledger and to their transaction.

Prepare tax deposits and payroll reports on a monthly and quarterly basis.

Assisted with financial statement preparation and binding and collating tax returns for all individual and corporate clients

Responsible for monthly accounts receivable and accounts payable for two clients using integrated accounting software package. Also, responsible for collections and receivables for our firm including invoicing and posting of deposits and posting to receivables.

Revenue Accounting Auditor 1991-1992 UETA, Inc.

San Antonio, TX

Auditing store sales reports, register polling, daily cash transfers, and cash summary reports

Checked daily bank activity and cash - follow up to general ledger, credit card charge backs and gross margin review.

25 Bank reconciliations and month end adjustments.

Also assisted tax manager in preparing tax schedules and monthly sales tax reports. Assisted accounts receivable manager on cash receipts posting and credit limits.

Education and Professional Development History

Education: Southwest High School Graduate, San Antonio, Texas

Training: Proficient in Government software used for administrative support (various)

Contact this candidate