Executive Assistant/Administrative Assistant/ParalegalMicrosoft Office

Andrea Bahrt

Milford New Jersey

ac26jl@r.postjobfree.com 908-***-****

Professional History

ARCADIS-US, Inc. 1996-2015 Formerly LFR, Inc./RECON SYSTEMS, Inc.

Position(s) - Executive Assistant/ Project Assistant/Records Manager.

Executive Administrative Support for Multi-Disciplined Division. Review of regulatory and client submittals for compliance and completeness before review and signature. Reviews included research on current and upcoming regulations, insurance and retention policies and direct contact with agency personnel.

Coordination and submittal of documentation to regulatory agencies. Including development of a comprehensive Excel Spreadsheet to aid in tracking of regulatory timeframes and submittal requirements to client, regulatory agency and other interested parties.

Client contact, review of contract requirements and follow-up on deliverable needs. Including preferred deliverable methods utilizing WeTransfer, FTP Sites and SharePoint.

Review and response to inquiries on client cases, including subpoenas, new consultants’ requests, legal counsel discovery requests, general inquiry from previous clients, 3rd party inquiries and compliance with NJ OPRA requirements.

Development of an ACCESS Database to tract all paper documentation across various northeast offices. The database and associated filing system meet ISO Filing Standards. Query Development on filing system database to generate marketing, surrounding area, similar industry, confidentiality requirements and other related information.

Development and implementation of universal filing system to be utilized in northeastern division of company. This task included travel to other offices over several months to train and work with their staff to update their file management systems and to implement file disposal procedures that were compliant with client and multiple state regulatory requirements. Implementation of the universal filing system enabled staff members to utilize file information from multiple locations remotely. Not only was the information of importance for clients, internal staff was able to access non-confidential information that proved to be useful in other projects. The information that could be obtained included area historical information, type of research performed, regulatory requirements and geographical information. The information obtained could be used throughout the company

Response, preparation and submittal of documentation regulatory compliance review (both internal and regulator performed), follow-up with client. This role led to developing document release procedures that protected both employer and client while complying with requests and legal/regulatory requirements.

Andrea Bahrt ac26jl@r.postjobfree.com

Professional History 908-***-****

DeTorres & Degeorge, LLC (2011 to 2016)

Position(s) - Legal Assistant/Marking Assistant

Preparation of legal documents for submission to Court.

Responsible for maintenance of client files. Preparation of files for trial, client meetings and attorney review and discovery requests.

Management of Constant Contact Database. Including data input and responder queries.

Development of Excel spreadsheet to tract potential client intake/contact information.

Preparation of Complaint on Contracts for submittal to Court. Including utilizing QuickBooks to generate information necessary for exhibits.

Account Receivable Contact. This task included contacting clients and ex-clients to recover payment on overdue accounts.

Amalia Vacca, Real Estate Broker/REO Specialist

Position(s) – Administrative Assistant 1/2016 – Current

Inquiry to Municipal, State, Financial Institutions, Insurance and Regulatory Agencies for property information.

Property reviews using Fannie Mae and Regulatory Software.

Contact and Site Visits with Investor Groups to review properties.

Skills

Microsoft Office Suite – Including Access, Microsoft Word, Excel, PowerPoint

Nuance PDF Converter/Adobe Acrobat plus (reader/writer)

SharePoint, FTP Site, WeTransfer (like You Send It and Drop Box but on a global level)

Education

A.A.S. Business Management/Accounting Emphasis/Included Comprehensive QuickBooks Program

A.A.S. Paralegal Studies/American Bar Association Certified – Will Receive 12/2017

The current Paralegal Studies program includes a computer laboratory component, which upon completion will result in a certificate. This certification program includes software training on Concordance, TimeMap/CaseMap, Nuance Power PDF along with an extensive MS Office Suite component.

Certificate in Medical Coding/Billing – Raritan Valley Community College

Certificate in Secretarial Science - Somerset County Community College (Raritan Valley Community College)

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