Office Manager and executive assistance

Mohamed Al-Haitham Mahmoud Ahmed

Office Manager & Executive Assistance

Contact Information:

Address:

Kingdom of Saudi Arabia - Riyadh

Mobile Phone: 009**-***-***-***

Home Phone : 009**-*-***-****

Email: *****@*****.***

Email:******@*****.***

Personal Information:

Nationality : Sudanese

Resident of : K. S. A. Riyadh

Date of Birth :01/06/1971 G.

Place of Birth :Apri – Sudan

Marital Status : Married

Career Goal:

I am seeking to be hired in a leading position within your reputable organization that can utilize my talents, qualification & experience, and push the development and growth in your organization to achieve together the goals and objectives of the organization and to get exposed to broader experience in my work field.

Education:

1-Bachelor Degree of Islamic Economics in Sharia College, University of Holy Quran & Islamic Sciences – Omdurman, Sudan 1415 H. – 1994 G.

2-I Passed Part 1 in the certificate of "Certified Management Accountant" CMA degree from Institute of Management Accountants, USA. June 2009.

General Skills

Management and leadership.

Time management.

Good Communication.

Multitasking.

Excellent Human Relations.

Project Management

Finance

Great Customer Experience.

Training Sessions:

Several training sessions on computer operation – Windows – Word – Excel –Outlook Power point.

Scientific Conferences:

Participate and attend a variety of international conferences in the field of Economics, Financing and Islamic Financing & Insurance Solutions.

Summary of Employment Experience:

S#

Company

Position

Period

1

SMSA Express Transportation Co. Ltd. (FedEx Previously).

Office Manager, Executive Assistance for Managing Director

Apr. 2013 up to the present

2

AlAwael Economic Consultation Center

Office Manager, Executive Assistance & Administrative Officer for CEO

Jan. 2007 up to Apr. 2013

3

Saudi PROJACS Co.

Executive Secretary & Administrator

Feb. 2006 up to Dec. 2006

4

AFLAK Electronic Industries Co.

Executive Secretary, Accountant & Cashier

May 1998 up to Feb. 2006

Duties & Responsibilities:-

(1)Performs the duties relating to the administration of the company recommends improvements in workflow, procedures and use of equipment and forms.

(2)Assist in preparing comprehensive reports, minutes of meetings and agendas for meetings; arranges catering for meetings as required. Maintain office expenditure within agreed budget.

(3)Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents, and forwards materials to the concerned staff.

(4)Maintains a calendar of activities, meetings and various events for senior executive; coordinate activities with other senior executives and management offices.

(5)Assists in a variety of department operations; planning high profile events, perform special projects and assignments as requested.

(6)Ensure that proper filing system for the office is maintained by creating new files and updating existing files.

(7)Drafting marketing & commercial correspondence to other companies bilingually. Coordinate, prepare & draft the minutes of meetings. Book & reserve tickets, hotels and coordinate with concerned parties.

(8)Working professionally in MS Word documents, expose in huge number of pages for checking the spelling & grammar. English/Arabic typing, not less than 50 words per minute. Receiving faxes & E-mails messages, performing secretarial works, arranging, keeping, numbering and setting files in order.

(9)Organizing & categorizing documents, place it in the right locations in computer & box files, which join between similar categories in order to reach documents as soon as possible.

(10)Performing personnel tasks, exit reentry visas, renewing of ID cards (Iqama) & issuing release letters. Filling the forms of Passports by computer for all transactions.

(11)Creating the codes for the new customers & projects on Arqam Financial Program & issuing cash invoices.

(12)Receiving Petty cash from Head office, issuing payment vouchers, making financial statement in Excel & analysis it on another statement.

(13)Collecting cash from sales & technicians, to be deposited in bank accounts, Preparing daily, weekly & monthly accounts reports on Excel (Petty cash, cash in hand, Remittance cover page, Collection report & Monthly income statement report).

Practical Skills:

High organizing skills and able to work with either simple or complex filing systems.

Ability to develop and implement efficient and effective operational processes and procedures, internal controls, and procedure manuals.

Ability to communicate clearly and concisely both in written and oral form in English and Arabic.

Strong collaborative and effective verbal and written communication, excellent follow-up and highly effective relationship building skills.

Tendency to work in context involves cultural diversity, ability to supervise multinational staff.

Fluency in spoken as well as written English & Arabic.

Professional in dealing with Email, Internet. Performing communication, scanning photos & papers, filing it & sending by Out Look Express and Hotmail.

English – Arabic Typing at a speed exceeding 50 words per minute.

References & Recommendations:

(1)Dr. Mohamed Bin Saud Al-Osaimi – Associate Professor – College of Economics & Administration Sciences – Imam Mohamed Bin Saud University – Riyadh – KSA. *.*.*.********@*****.***

(2)Mustafa Mohamed Saleh Attia – Financial Manager – Al-Romaizan Group. – Riyadh – KSA. ************@*****.***

Qualification & Experience Certificates will be submitted upon request.

Contact this candidate