Jackie Dixon

**** ****** ******

Houston, TX ****7

ac2412@r.postjobfree.com

281-***-****

OBJECTIVE

To obtain a position in a growing business with hopes of growth and advancement within.

EXPERIENCE

April 2013 – present McKinsey & Co.

Houston, Texas

Executive Assistant

Supported two Senior Partners full time in all areas, both professional and personal.

Arranged and coordinated all aspects of travel (domestic and international) including but not limited to flights (finding most time/cost effective routes), hotels (coordinating the team to all stay together for preparation meetings), visas (neither Partner supported was a US citizen so different requirements for each country visited), passports (passport renewal, applying for second passports & citizenship), car services (in Houston and in locations visited) and anything else needed for seamless travel all over the world. Partners traveled four days per week so constant changing and updating as well.

Heavy calendar management- coordinated client meetings, internal meetings, video conferences (internal and external), conference calls & in person meetings, both with firm colleagues and clients alike.

The ‘face” of each partner – was responsible for communication on their behalf with client EAs and clients directly.

Handled accounting for each study including opening charge codes, keeping track of time and expenses charged to each code (could be up to 10-15 at a time, some within the same company but for difference projects), preparing invoices and billing letters for clients and making sure they were sent to the correct contacts at that particular location.

Coordinated reviews of lower level colleagues (each Partner handled 3-6, up to 12 total at one time) through a semi-annual process including feedback calls and meetings and organizing all information into forms to be submitted for their reviews.

Responsible for all expense reporting and coding for constant travel and client/team entertainment.

As a floating assistant (first year), covered every EA’s desk during absence- exposure to all desks and Partners in the office including very different styles of working and personalities – picked up and handed off desks seamlessly.

General administrative duties.

April 2012 – April 2013 Clarey/Napier International

Houston, Texas

Executive Assistant

Supported 2 Partners in Oil & Gas, Energy Consulting and placement in all administrative areas.

Responsible for all bookkeeping and expense reporting.

Handled scheduling, calendars, travel (domestic and international) for both partners.

Day to day data entry and record keeping.

April 2009 – March 2012 Quintana Energy Partners LP

Houston, Texas

Executive Assistant

Supported 3 Vice Presidents of Finance (Coal & Midstream, Oilfield Services and E&P sectors).

Handled all scheduling and travel (domestic and international) for board meetings, annual investor meeting and site visits.

Expense reporting and coding.

Background research and weekly report organization for potential deals and current portfolio companies.

General administrative duties including filing, dictation, copying, faxing, board books, preparation of legal documents.

September 2007 – April 2009 Perry Slingsby Systems, Inc.

Houston, Texas

Office Administrator

Responsible for weekly time entry, bank deposits, petty cash, expense reports, meeting coordination, etc.

Answered all incoming phone calls and handled incoming and outgoing mail correspondence for 3 separate entities of the company.

Assisted in purchase order entry, upkeep of an Active Projects list and spreadsheet including budget pricing and sell costs, preparation of presentations to customers and worked closely with the Office Manager on projects such as promotional merchandise (shirts, bags, etc.), organizing and executing a large Grand Opening party and barbeque with over 400 people in attendance.

Entered parts and bills of material into Visibility; assisted engineers and drafters with filing and organization as well as data entry from drawings.

Coordinated all travel arrangements, domestic and international, for management and engineers.

Coded all invoices for Accounts Payable department.

Identified and scheduled Vendors for office maintenance and service.

May 2007 – September 2007 Halliburton Energy Services through

Kelly Services

Administrative Assistant

Worked in the Health, Safety & Environment department as well as the Medical & Disabilities Department.

Responsibilities included invoicing, regular contact with employees and supervisors, filing, typing, opening and closing claims, and detailed weekly reports.

March 2002 – December 2003 Turk Investments, Ltd.

Houston, Texas

Secretary

Completely modified an entire filing system of 9 separate properties that were owned and being developed for commercial real estate

Met with protective clients, general contractors, and builders on specific situations of current environment and then discussed with partners possible scenarios that would enhance company portfolio

Responsible for clerical duties including but not limited to letter dictation, faxing, copying, mailouts, and preparing legal, insurance, and A.R./ A.P. documents.

SKILLS

Extensive knowledge of all Microsoft Office programs (Word, Excel, Powerpoint, Outlook), Lotus Notes, the Internet, SAP, Business Objects, Quickbooks and more.

Extremely outgoing and able to work well with others in addition to being able to work efficiently on my own with minimal supervision.

EDUCATION

Fall 2002 - Fall 2007 University of Houston (Main Campus)

Business Major

Mathematics Minor

Contact this candidate