Executive Assistant Office

PAMELA LEIGH BAILEY **** AUGUSTA DRIVE, #***

HOUSTON, TX 77057

EMAIL: ********@*****.***

CELL PH: 281-***-****

OBJECTIVE

To be an exemplary contributing team member, where my abilities and experience in organization and coordination will be a significant factor in helping achieve the company goals and provide the opportunity for long-term growth. CORE COMPETENCIES

Domestic & International Travel Planning • Logistics Management • Executive Expense Reporting • Event Coordination • Employee Liaison Services SUMMARY OF QUALIFICATIONS

Over 15 years of experience as an Executive Assistant with responsibilities ranging from coordination of contract deliverables, presentation development and Meeting/Event Planner. Client focused. Works well independently and in teams. Experience with the entire MS Office Suite.

Composed and edited confidential correspondence with discretion.

Demonstrated record of high performance standards. Self-motivated, experienced in instituting and conducting all phases of procedures, organized and coordinated projects for maximum efficiency. EXPERTISE

Weatherford International, Houston, TX

Executive Assistant to Vice President & Supporting Staff 3/2012 – 10/2017

Performed organizational excellence to achieve a successful outcome in all areas of Vice President’s needs

Scheduled and coordinated meetings, onsite as well as offsite (including out of town meetings when applicable), which includes the following logistics: Location, Room Setup, Supplies, Coordinating Catering, Booking of participant hotel rooms, Payment process to Vendor/Hotel.

On board processing of New Hires and Transferring Employee: which includes (but not limited to) office assignment, ordering of new computer equipment, ordering supplies, building access badge/mobile phone purchase/Company Card processing/general Company information

Coordinated Domestic and multi-country complex International travel: Hotel/Transportation/Flight arrangements/Preparing all Visa documentation and arranging of Car Service etc.

Developed and Processed of Letter of Invitation for International Travel

Managed and maintained executives’ schedules via Outlook

Reconciled Corporate Company Card Expenses on a monthly basis for VP’s, Directors and assisting other employees with the process

Processed Vendor Invoices via Oracle for JDE Payments and maintaining tracking log, reporting payment status to vendors

Processed Employee Expense Reports

Submitted Requests for the following: Office relocation/Facility needs/Business Cards/Printing services

Scheduled and organized Conference Rooms, providing teleconference dialing information to staff

Organized and maintained files and records

Prepared and formatted correspondence, communications, internal memorandums and other documents

Greeted/Escorted and interacted with clients and incoming visitors

Liaison for internal staff of all levels

Ordered and maintained supply inventory two departments; expediting orders for supplies for both departments.

Prepared badge paperwork for employees to have access to corporate building and other facilities, must have coordination and approval from Management and facilities

Distributed incoming mail

Astrium North America, Inc., Houston, TX (NASA Contractor) Executive Assistant to President and CEO, ICC Verification Specialist 2/1999 – 3/2012

Coordinated multiple reviews (System, Design, Acceptance) with the NASA customer, which often required multi-lateral agreements with international partners, subcontractors and vendors. Provide Human Resources and Corporate Administration support.

Served as Event Coordinator organizing Christmas Party, Team Building activities etc.

Provided administrative/office support as needed for the President & CEO, Managers, Engineering Team and supporting personnel. Duties include but not limited to: development of Executives daily calendar, international and domestic travel reservations, maintaining contracts, scheduling and meeting support, create/edit proposal and project presentations, ordering office supplies, prepared expense reports for CEO and upper Management.

Developed/maintained project schedule and project status Andersen Consulting, Dallas, TX

Executive Assistant 5/1998 – 2/1999

Provided administrative/office support on a daily basis for the Partner, Associate Partner, Senior Manager and supporting staff.

Coordinated client meetings - planning, scheduling and logistics.

Developed PowerPoint presentation based on Partner needs. Scheduled Domestic and International Travel, ordered office supplies and kitchen supplies, answered phone lines, managed multiple executive calendars. Lockheed Martin Space Mission Systems & Services, Houston, TX Operations Specialist/Technical Plan Scheduling VII 3/1991-5/1998

Provided executive/office support on a daily basis for the Chairman, board members and supporting personnel. Acted as liaison between customer and contractor management staff.

Devised and implemented a two-week calendar of meetings, updated and distributed to the Chairman and approximately 100 employees. Distributed agendas and minutes of the weekly management meetings.

Prepared Top Level PowerPoint and Excel presentations for the Chairman to support Flight Readiness Reviews, Shuttle/Mir Tagups and other formal meetings and conferences.

Lockheed Engineering and Sciences Company, Houston, TX Administrative/File Clerk, 10/1988 - 9/1990

Acted as Data Entry Operator/file clerk for the Human Resources Department EXEMPLARY ACCOMPLISHMENTS

After many successful years in the Space industry, the transition to the Oil & Gas industry has been very rewarding.

Supported and attended NASA/Mir Program meetings in Moscow, Russia. Compiled agreements into a final meeting summary protocol for official record and publication simultaneously performed administrative duties.

Received multi-million dollar Russian contract deliverables for evaluation and payment approval by the Chairman and

Board Members, adhering to strict deadlines in which costly penalties would apply if not met.

Awarded a Certificate of Appreciation from the Johnson Space Center Director and the STS-76 Astronauts for outstanding support to the Mir Operations and Integration Working Group for the STS-76/NASA Space Shuttle Mission. TECHNICAL SKILLS

Keyboarding 55 wpm, machine transcription, familiar with all office machines and equipment.

Microsoft Windows, Microsoft Office Suite, Microsoft Outlook, Microsoft Project, Visio, Pro Adobe Acrobat, Internet Explorer, Google Chrome EDUCATION

SAN JACINTO JUNIOR COLLEGE, [Communications/Broadcasting] Houston, TX FRIENDSWOOD HIGH SCHOOL, Graduate Friendswood, TX

Contact this candidate