Diane Deczynski

Hollis, NH *****

H: 603-***-**** ac1yfo@r.postjobfree.com C: 603-***-****

Work Experience:

Assistant to VP Finance & VP Tax

*/**** – present: Keurig Green Mountain, Burlington, MA

This is a temporary contract role supporting two Finance executives and their teams.

oSenior-level support includes managing calendars, email, expenses, creating presentations and various tasks as needed.

Executive Assistant to Sr. VP Professional Avid Global Services

8/2011 – 2/2017: Avid, Burlington, MA

Provide senior-level, proactive and intuitive administrative support to the Sr. VP of Services and Customer Success. Support also provided to SVP’s leadership team consisting of VP of Customer Care, VP of Professional Services and VP of Operations and a staff of more than 300 on a global scale and scope.

oManage and co-prioritize executives’ calendars, manages calendar interruptions to ensure execs stays on track.

oHeavy calendaring consisting of complex and changing travel schedules; domestic and international travel coordination including preparation of all Visa applications.

oEnter and maintain department content as applicable such as departmental distribution lists in Outlook, executive and staff timesheets in SAP, travel and expenses in SAP, purchase requisition creations and invoice processing in OpenText, departmental content in SharePoint, new hire configurations, rewards and recognitions requests.

oPartner with other groups within the organization to ensure accurate tracking of internal employees and external contractors and reporting relationships, i.e. finance, facilities, IS and HR

oPlanning and coordination of large multi-day and multi-venue company meetings and events.

Executive Assistant to Sr. VP & General Manager

11/2009 – 7/2011: Veeco Solar Instruments, Lowell, MA

Provide senior level administrative support to Sr. VP & GM of Solar Equipment division and directs reports. Screen, filter and prioritize GM’s email and follow up on requested action items. Responsible for managing executive Outlook calendars and heavy travel schedules, both domestic and international.

oCoordinate customer visits and logistics for off-sites.

oMaintain online legal library of Solar’s NDAs along with quote production.

oPrepare and submit international travelers’ visa documents and applications.

oManage the site’s receptionist and oversee the general administrative needs of the Lowell facility.

oDirectly support HR director in establishing procedures for the new and expanding Solar division. This has included developing interview and new hire processes that have been made the standard for all three Solar sites. Organization charts and floor plans have been developed and maintained. Coordinate all interviews.

oMember of EHS committee. Record and maintain open items status.

Executive Assistant to CEO / Associate HR Generalist

4/2003 – 4/2009: eCopy, Inc. Nashua, NH

Support CEO in an advanced administrative capacity including scheduling and coordination of all Company meetings and Board of Directors’ Meetings, recording notes and action items at weekly Senior Management Meetings and off-site meetings.

oExtensive management of executive Outlook calendar. Read and prioritize CEO’s email and respond when needed or in CEO’s absence. Screen all CEO’s voicemail.

oCommunicate with Board of Directors and establish quarterly Board Meeting schedule. Prepare packages for Board Meetings. Entrusted with highly confidential and sensitive company information.

oCoordinate CEO’s travel and meeting agendas and coordinate logistics for company events. Special projects as needed.

Also function in the role of Associate HR Generalist with the VP of Human Resources to support HR programs and services.

oMajor areas of focus include benefits administration, maintenance of employee data, and administrative support of staffing function including coordination of interviews for potential candidates and first day orientation.

oDesign and maintain company photo org charts. Maintain HR and Corporate department sites of company intranet.

oAssist CFO in collection of data for financial reports involving employee headcount and employee stock options.

Executive Assistant to CEO and Executive Leadership Team

6/2001 – 1/2003: Global Communication Devices, Inc., North Andover, MA

Maintain general operation of office. Provide administrative support for CEO, VP Operations, VP CAE, VP Human Resources and their reporting management.

oOffice Management: Developed and maintained time reporting policy and system. Designed and implemented travel and expense form. Designed and implemented travel authorization form and policy. Responsible for the maintenance of office equipment and supplies. Responsible for facilities issues and contact with property management personnel regarding maintenance concerns. Developed and implemented conference room booking system. Developed new hire process to streamline on-boarding of new employees.

oExecutive Administration: Maintain executive calendars. Coordinate meetings and travel. Schedule and coordinate Board of Directors’ meetings and logistics. MRO buyer for Colorado facility utilizing MAS90. ISO 9000 Internal Auditing certified. Organize company off-sites and special functions. Create and maintain organization charts. Prepare presentations using Word, Excel and PowerPoint. Screen all calls for CEO.

Senior Sales Administrator

6/1993 – 6/2001: Cadence Design Systems, Inc., Chelmsford, MA

Provide advanced administrative support for Sales VP, Director and District Sales Reps, Methodology Services Director and Methodology Services Reps. Participate as an active member of the Sales Administrative Team to contribute to the success of the Sales Organization.

oCompile and distribute weekly Methodology Services forecast. Compile Methodology Services and Design Services project booking packages and submit to order administration.

oCommunicate with Corporate Legal in processing customer agreements.

oMaintain sales revenue log and prepare customer quotations.

oRespond to customer inquiries, refer to appropriate resources and follow up to ensure customer satisfaction.

oCoordinate logistics and facilities for customer seminars, internal meetings and conference calls.

oCoordinate interview schedules and manage on-boarding of new hires. Prepare customer mailings, correspondence, presentations, expense reports and travel arrangements.

Office Manager / Sales Administrator

7/1990 – 6/1993: Teradyne, Inc., Edison, NJ

Responsible for sales support of two district managers and managing field sales office:

oProcess customer orders for sales engineers.

oService current and potential customers by providing quotations, product information and responses to inquiries. Prepare quarterly booking reports, forecasts and activity reports for regional manager and staff.

oCreative Macintosh skills utilized for development of visual sales presentations.

oOther duties include maintaining office expenses, generating correspondence and providing all travel arrangements for staff.

Education:

Middlesex College, Edison, NJ; AS Business Administration, Cum Laude

Integrated Business Improvement Services, Lunenburg, MA; ISO 9000 Internal Auditing Certified

New Horizons Computer Learning Center, Nashua, NH; Certification in Microsoft Word, Excel, PowerPoint, Access, Project, Outlook and Acrobat

Skills:

Highly efficient and organized. Excellent time manager. Independent worker that takes creative initiative. PC and Macintosh, Microsoft Office, Org Plus, SAP, Visio, MAS90, ADP Employease, Paramount WorkPlace, Microsoft Concur, Cliqbook, American Express AXIOM, SharePoint, eCopy Desktop

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