Assistant Personal

Noorazreen Binti Nazaruddin

No. *, Jalan Suasana 2/3 Bandar Tun, Hussein onn, cheras, 43200, Selangor, Malaysia

Email: ********@*****.*** Tel:-(Home), 013******* (Mobile)

Personal Particulars

Current Specialization : Secretarial/Executive/ Personal Assistant/ Executive Assistant

Highest Education : Diploma in Private Secretarial ( PSC )

Years of Experiences : 15

Date of Birth : 23 July 1981

Gender : Female / Married

Possess Own Transport : Yes

Expected Salary : RM 6000

Availability : Immediately

Career Summary

A highly motivated, confident individual with exceptional multi- tasking and organizational skills. Able to exhibit confidentiality, discretion, tact, diplomacy and professionalism when dealing with managing directors or management. Possessing a proven ability to help managers to make the best use of their time by dealing with their secretarial and administrative tasks.

Employment History

June 2016- August 2017

1.Giant Management Sdn Bhd

Position Title (Level) : Executive Secretary to Managing Director

Specialization : Secretarial/Executive & Personal Assistant

Role : Secretary/Personal Assistant

Industry : Importing & Exporting

Reporting to Managing Director. Manage wide secretarial work such as responsible all incoming and outgoing correspondence, drafting letter, action on claims, invoices, travel authorization, coordinate the booking of facilities, refreshment and equipment for internal/external meetings, drafting correspondence with relevant parties, for diary maintenance will ensure all appointments are planned and do not conflict with task commitments. Plan organize, maintain and administer proper records and filling of all relevant documents.

June 2015- June 2016

2.Emerio Malaysia Sdn Bhd

Position Title (Level) : Executive Assistant to MD cum Assistant Manager Administration

Specialization : Secretarial/Executive & Personal Assistant

Role : Secretary/Personal Assistant

Industry : Consulting ( IT, Science, Engineering & Technical)

Work Description :

Executive Assistant

Reporting to Managing Director. Manage wide secretarial. Provide General Support to the Managing Director. Maintain calendar and coordinate and schedule meetings. Coordinate travel arrangements. Coordinate meetings and conference calls, including venues, transportation, food, materials preparation and meeting notes transcription. Generate sales reports and any other reports with analysis. Interface with internal and external customers. Analysis of business processes and requirements. Consolidate MIS on a weekly/ monthly/ quarterly/ annual basis. Assist in the preparation of notes/materials for meetings.

Assist the Advisors on Business Intelligence/MIS. Maintain confidentiality on situations and data as required. Internal coordination with other BU's / Departments. Any other duties assigned by Advisors and the managing director.

Assistant Manager Administration

Manage the day to day activities and ensures smooth and efficient operations of Admin Department. Develop plans on safeguarding asset and company property and preservation of property value. Monitors and inspects maintenance of company properties, usage and assets. Monitor requisition, repairs and maintenance of office equipment, machines, furniture, building, including office supplies and other consumables. Monitor and review operations of third party service contractors such as security services, housekeeping and pest control. Maintain and ensure proper documentation and safekeeping of Admin related records and files. Liaising with clients, suppliers, Performs other admin duties that may be assigned from time to time.

June 2015 – July 2015

3 . Invest KL Malaysia ( Temporary )

Position Title (Level) : Personal Assistant to CEO

Specialization : Secretarial/Executive & Personal Assistant

Role : Secretary/Personal Assistant

Industry : Investment

Sept 2011- Sept 2014

4. White Quest Sdn. Bhd

Position Title (Level) : Personal Assistant to GMD (Senior Executive)

Specialization : Secretarial/Executive & Personal Assistant

Role : Secretary/Personal Assistant

Industry : Consulting ( IT, Science, Engineering & Technical)

Work Description :

Reporting to Group Managing Director. To ensure the Managing Director's office is neat, tidy and clean by liaising with appropriate staff. To attend to all MD's private and confidential matters. To perform secretarial duties and to provide full spectrum of secretarial supports to the MD. Assist to gather and collate information and update documents in timely manner for compilation and submission of monthly reports paying attention to schedules and datelines. Coordinate and organize appointments and meeting within internal departments and external customer/clients. to perform any other related duties as required by Management from time to time. To provide assistance and support that is in line with MD's official & personal interest, work habits and preferences. To perform any other functions that may be assigned from time-to-time.

March 2008 – Nov 2011

5. Panzana Enterprise Sdn Bhd

Position Title (Level) : Personal Assistant to MD (Senior Executive)

Specialization : Secretarial/Executive & Personal Assistant

Role : Secretary/Personal Assistant

Industry : Building & Construction

Work Description :

Reporting to Managing Director. Manage wide secretarial work such as to ensure that the day-to-day of the Managing Director's office run effectively and efficiently and exposed to a variety complex and confidential situations. To make appointment for the MD and take care of the hospitality needs by making arrangement with the hospitality staff. To attend to all MD's private and confidential matters. Manage filing system for division and to make sure all correspondence incoming and outgoing for MD, liase with government agencies, consultants & contractors, to perform any other related duties as required by Managment from time to time. To provide assistance and support that is in line with MD's official & personal interest, work habits and preferences.

July 2002 – Feb 2008

6. D'Lawi Production

Position Title (Level) : Personal Assistant to MD (Senior Executive)

Specialization : Secretarial/Executive & Personal Assistant

Role : Secretary/Personal Assistant

Industry : Architectural Services / Interior Designing

Work Description :

Reporting to Managing Director. Manage wide secretarial work such as responsible all incoming and outgoing correspondence, drafting letter, action on claims, invoices, travel authorization, coordinate the booking of facilities, refreshment and equipment for internal/external meetings, drafting correpondence with relevant parties, for diary maintenance will ensure all appointments are planned and do not conflict with task commitments. Plan organize, maintain and administer proper records and filling of all relevant documents.

Educational Background

Graduate date : 2001

Diploma of Secretarial

Major : Secretarial

Institute/University : Stamford College, Malaysia

Grade : Pass/Non-gradable

Skill Proficiency

Microsoft Office >5 Advanced

Secretarial >5 Advanced

Records Management >5 Advanced

Time Management >5 Advanced

Organizing Skills >5 Advanced

Google online – doc, presentation >3 Intermediate

Strengths

• Time managment skills

• Effective ( Keeping records, making appointments, taking messages )

• Able to handle different people and work under pressure

• Able to work to a tight deadline and willing to learn new things.

• Dedicated to work, responsible and willing to work long hours.

References

Name : Azlan Shaari

Relationship : Employer

Position : Managing Director

Company : D'Lawi Production

Telephone : -013-*******

Email : -

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