Accounts Payable Administrative Assistant

MONICA ARCHER, BSBT

SKILLS:

WolfePak

QuickBooks

BOLO

CertichexPremier

UltraTax CS

Invoice Processing

Purchase Orders

PeopleSoft Finance

Online Document Capture/Remedy

Cash Receipts

Accounts Receivable

PetroWare

Expense Reports

Invoice Coding

Data Entry

Petty Cash

Excalibur

Oildex

EDUCATION:

Bachelor of Science in Business Technology, University of Houston- Houston, TX

Liberal Arts Major, University of Texas at El Paso – El Paso, TX

EXPERIENCE:

Waste Management, Houston, TX 08/2016 – 07/2017

Accounts Payable Specialist (contract)

Assisted the accounts payable department in the processing of vendor invoices received in the ODC (Online Document Center) program

Verified the accuracy of invoices by communicating with area liaisons, onsite approvers and vendors

Processed approx. 300 invoices a week

Ensured that coding of invoices was correct in order to streamline the work-flow for approval and payment

Garland Insulating LTD, Houston, TX 12/2015 – 02/2016

Accounting Clerk/Payroll Data Entry (contract)

Insulation Contractor with branches in Houston, Dallas, Austin & Bryan, TX

Input payroll information utilizing data from Quote Plus reports as input by the various branches; cut paychecks weekly

Input accounts payable invoices into QuickBooks ensuring that coding was correct and allocated to correct branch

Processed employee expense reports and ensured all other types of payment requests were processed timely and accurately

Luca Operation, LLC, Houston, TX 01/2015 –08/2015

Accounting Assistant (contract)

Independent upstream energy company operating in Texas and Louisiana

Ensured timely and accurate recording of all relevant accounting entries, with supporting documentation as required

Entered previously paid invoices from QuickBooks in order to create new invoice data base in WolfePak; married records to create proper audit trail for all operated wells

Performed account reconciliations and journal entries; recorded oil and gas production and revenues

Streamlined the movement of the invoices to the appropriate work-flow for approval and payment

Reviewed the unusual cost records and reported to the controller to ensure the cost data were allocated correctly

Administrative Assistant duties including travel and meeting arrangements; processed expense reports

Atinum E&P, Inc., (F/K/A Sterling Energy), Houston, TX 07/2007 – 03/2014

Accounts Payable Clerk / Invoice Coding (12/2011-03/2014)

Private investment firm, a subsidiary of Atinum Partners, one of the largest independent investment companies in the Asia-Pacific region

Communicated with vendors to resolve problems and answer questions quickly and with timely results

Improved the processing of invoices into BOLO utilizing proper account codes, Oildex and Excalibur programs

Maintained files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting principles

Achieved $16,500 savings for employer through diligent analysis of vendor invoices

Processed employee expense reports and ensured all other types of payment requests were processed timely and accurately

Improved payment processes for all operated wells and created efficiencies in the invoice approval process

Monitored accounts to ensure payments were correct and current, performing account reconciliations when required

Assisted with monthly allocations, 1099 forms, and production accounting

Utilized current A/P aging reports to cut checks to vendors utilizing CertichexPremier

Engineering Technician (07/2007-12/2011)

Entered oil and gas production data into tracking system (TOW) and reported weekly to Management

Participated in annual spill drills and acted as Secretary for proper supporting documentation of all actions taken

Created an equipment inventory system for all wells and tracked same using Material Transfer Records

TX Morrow Construction, Houston, TX 11/2006 – 06/2007

Project Coordinator

Reviewed and processed G&A invoices for payment

Reviewed and processed monthly subcontractor AIA Applications for Payment

Issued purchase orders for construction materials purchases

Assisted with reception duties and general office duties as needed

Alvarez and Marsal, Houston, TX 01/2006 -11/2006

Executive Assistant (contract)

Assisted the Tax Department and the Document Analysis & Forensics Department on specific projects as needed

Typed correspondence and letters of engagement; handled receptionist duties on rotation basis as needed

Proofread correspondence

Prepared case files for offsite storage, created accurate listing of all items sent offsite

Scheduled meetings and made travel arrangements

Blazer Building Inc., Houston, TX 07/2004 – 01/2006

Project Coordinator

Reviewed and processed G&A invoices for payment, handled all Administrative Assistant duties

Reviewed, issued and processed monthly subcontractor AIA Applications for Payment

Handled all correspondence between Architect and Contractor and maintained correspondence files

Issued building plans and created building plan log for tracking purposes

Maintained subcontractor and vendor insurance certificate files, verified correct and complete insurance coverage

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