Executive Assistant

*

BARBARA J. HALLIDAY

* ****** ***, #***, *********, Massachusetts 02141

(857)243- 1912 * ac1xqw@r.postjobfree.com

PROFESSIONAL EXPERIENCE:

Akamai Technologies (Cambridge, MA) via Mindlance

Executive Assistant, Executive Briefing Center – May 15, 2017 to present

• Partner with Akamai’s Sales and Marketing executives to create effective briefing events for our global customers and prospects

• Responsible for securing product specialists to present Akamai’s portfolio of internet content delivery performance and security solutions

• Facilitate internal and external events with multi-point audio & video conferencing, create formal, customized agendas, manage concierge services, and ensure a flawless customer experience while our guests are in Cambridge.

Dana-Farber Cancer Institute (Boston, MA) via Hire Partnership Project Administrator, Center for Cancer Systems Biology – July, 2016 to April, 2017

• Assist Director with NIH biosketches, CVs; scheduling of meetings, talks, conferences, and grant submissions; reconcile expenses and reimbursements

• On-board and manage new personnel by securing work visas, track sick and vacation days; maintain compliance records with health, lab and safety screenings; maintain project certifications

• Oversees the administration and logistics of departmental retreats, conferences and symposia – reserve meeting rooms, select menus, arrange for guest travel and lodging, distribute agendas Belmont Country Club (Belmont, MA) via Randstad

Executive Assistant / Office Manager- January, 2016 to July, 2016

• Assisted the President of the Board and Chief Operating Officer/General Manager in all manners of daily operations; liaison between members and club management

• Managed the daily operation of the administrative office; assist all departments; coordinate with staff for daily and weekly events

• Drafted legal documents for on-boarding new members; update databases and other communications using proprietary systems

MGM (Los Angeles, CA)

Executive Assistant, Labor Relations – 2006 to 2007

• Provided administrative support for Senior Vice President of Labor Relations and acted as liaison between the studio and union representatives

• Prepared legal documents and produced correspondence

• Scheduled meetings and rolled calls; prepared notes for labor negotiations; catalogued labor regulations

20th Century Fox (Los Angeles, CA)

Executive Assistant, Business Affairs – 2004 to 2006

• Provided legal administrative support for Vice President of Business Affairs

• Assisted in the negotiation of above-line talent with agents on $75M+ feature film productions

• Drafted deal memos, prepared legal documents, and produced correspondence; maintained film production bibles

2

University of Southern California Institute for Creative Technologies (Marina del Rey, CA) Coordinator, Computer Graphics Research Lab - 2000 to 2002

• Coordinated the physical build-out of a new research lab in conjunction with the U.S. Army

• Established and coordinated traffic for research lab; procured and maintained hardware and software for computer graphics production pipeline

• Prepared and monitored budget; assisted a team of 18 researchers and supervised work-study students; arranged SIGGRAPH conference travel for the department; coordinated travel and lodging for guest speakers

Sony Pictures Imageworks (Culver City, CA)

Department Coordinator, Systems Engineering - 1995 to 1996

• Procured network and desktop systems for a computer animation facility that grew from 75 to 300 personnel

• Liaison between the facility and film productions

• Assisted a team of 12 engineers with travels arrangements, white papers, and expenses Cambridge Forum (Cambridge, MA)

Coordinator - 1992

• Contributed in the selection of lecturers; coordinated travel arrangements and logistics for national radio broadcast lecture series

• Hired production personnel; booked venues; arranged for satellite transmission for nation-wide broadcasts

• Processed archived lectures for purchase

Harvard University (Cambridge, MA)

Staff Assistant III / Media Coordinator, Science Center - 1990 to 1994

• Coordinated and set up audio-visual events and lecture hall functions for faculty and outside vendors

• Operated analog and digital video and audio systems to record lectures and events

• Managed equipment inventory databases; recruited and supervised work-study students EDUCATION:

Emerson College: Bachelor of Science, Visual & Media Arts, Television Production Future Media Concepts: Final Cut Pro Program

Radcliffe Seminars: Accounting (graduate course work) COMPUTER SKILLS:

Windows and Mac operating systems, Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), PeopleSoft, iCIMS Google Docs, Jonas, Final Cut Pro, FileMaker Pro; social media applications (Facebook, Twitter, Instagram, Pinterest); live-action and animation production pipeline procedures. FILM PRODUCTION EXPERIENCE:

The Edge of Darkness, Editorial Assistant, 2010, GK Films (Boston) The Surrogates, Production Secretary, 2009, Walt Disney (Boston) The Game Plan, Production Assistant, 2007, Walt Disney (Boston) Hidalgo, Office Assistant (re-shoots), 2004, Walt Disney (Los Angeles) A Man Apart, Office Assistant, 2003, New Line (Los Angeles) Bad Boy, Office Transportation Assistant, 2002, Gold Circle Films (Los Angeles) The Cell, Office Transportation Assistant, 2000, New Line (Los Angeles) Austin Powers II, Transportation Assistant, 1999, New Line Cinema (Los Angeles) Godzilla, Assistant Digital Effects Coordinator, 1998, Sony Pictures (Los Angeles) Rainbow Six (video game), Digital Asset Manager, 1998, Soundelux (Los Angeles)

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