Administrative Assistant

Mercy Derry

Shawnee, OK *****

ac1vk0@r.postjobfree.com - 405-***-****

Authorized to work in the US for any employer

WORK EXPERIENCE

Secretary/Accounts Receivable

Bill's Pavement Maintenance - Oklahoma - January 2017 to Present

* Add up hours from task sheets from all employees for payroll. Create word document for Payroll, balance out payroll in excel document prior to creating invoice from Parent Company.

* Keep up to date records of inventory and which job the tools and equipment are being utilized at.

* Email, fax and mail invoices for jobs that have been completed.

* Print and gather maps for nightly sweeper routes.

* Update Tatems program with pictures of vehicles and equipment with VIN numbers and if and when they were serviced.

* Order concrete and asphalt for different job locations.

* Gather information needed for one time sweeps that are requested for different locations.

* Translate for some of the workers who don't understand English that well.

* Updated and helped create the excel spreadsheet for Sweeper Driver routes, to be able to keep track of the nightly routes, average time for each sweep.

* Daily Invoicing and collections, weekly accounts payable. Audits and reconciliations of accounts as needed. Detailed data entry and give P.O's for items needed for different jobs and shop.

* Gather receipts for credit card invoice to be able to put into Quickbooks and find out which job the items purchased were for to be able to invoice correctly. Call different stores and hotels to get copies of invoices that were purchased with the company credit cards to be able to post correctly. Administrative Assistant

C.I.A. Services, Inc. - Humble, TX - June 2015 to December 2016 Responsibilities

Administrative Assistant

Handle a large volume of the calls to and from the members, such as, but not limited to assessment collections, deed restrictions, architectural issues, facility rentals and any other general calls regarding the Association.

Receive all emails from community email address. Respond to member’s emails or forward emails to the proper source, Community Manager or Maintenance Coordinator.

Answers questions, direct the member to the proper resource and most importantly documents the call under the appropriate field in system.

Accounts Receivable transactions, such as, deposits, invoicing, adjustment and preparation and distribution of payment plans.

Ownership updates, such as, name changes, communication information and address updates.

Assist with Association mailings such as statements, proxies, pool registration

Assist at General Membership and Annual Meetings with sign-in and proxy verification

Assist the Community Manager with preparation of monthly board package and meetings.

Assure that Community Notes and Key Personnel in system are updated as necessary.

Complete all property filing and association filing weekly Skills Used

Bi-Lingual in Spanish,

Legal Administrative Assistant

Legal Aid, City Public Defenders - Oklahoma City, OK - February 2015 to May 2015 Responsibilities

•Maintained positive working relationships with attorneys, support staff and clients: observed confidentiality of client and Firm matters.

•Typing, formatting, and editing documents; Proofread copy for spelling, grammar and content: made appropriate changes.

•Organize and prioritize large volumes of information

•Created, managed and maintained electronic and hardcopy files.

•Opened and closed new matters including conflicts checks: gathered and retrieved information from files when needed

•Maintained Attorney calendar

•Provided administrative support (copy, scanning, faxing, etc.). Answer telephone, greet clients, respond and assist clients, providing information and assuring appropriate follow –through and/or resolution.

•Handle all other administrative duties as assigned. Recovery Coordinator

Desi - Shawnee, OK - November 2013 to May 2014

Responsibilities

•Identify and leverage non-monetary resources in each community for recovery efforts, including foundations, corporations, government, non-profit and faith based organizations.

•Archive records of all meetings; Coordinate the operations of the Long Term Recovery.

•Ensure clear communication among service providers.

•Facilitate and help coordinate activities of the Long Term Recovery with the affected areas through the database.

•Attend regional meetings with other LTR’s from the region to report on our community recovery efforts.

•Meet with Case Management once per week.

•Liaison between case management, service providers, LTR members and clients.

•Gather information to report to LTR (i.e.) Percentage of cased not reviewed, percentage of cases by storm track, cases nearing completion or closed.

Director of Religious Education

St. Benedict Catholic Church - Shawnee, OK - July 2011 to June 2013

•Review curriculum and make recommendations, maintain records for registration and attendance.

•Filing and distribution of all pertinent material, maintain library and other sources, prepare, implement and monitor budget.

•Prepare and monitor yearly calendar, set goals and philosophy. Prepare agenda items for RE committee meetings, supervise RE Assistant.

Recruit/schedule/coordinate teachers/assistants/advisors Prepare/publish/distribute brochure, communicate and coordinate with board and minister. Keep abreast of new resources, curricula, educational philosophy, etc. attended district meetings/workshops/ training, and network with other DREs and District consultants. Community Service Coordinator

Oklahoma Court Services - Shawnee, OK - February 2008 to June 2010

•Monitored the program work activities of Community service participants.

•Report to District Judge for the Felony Revocation/Acceleration docket; Status of clients who had been performing community service.

•Attended Felony and Misdemeanor court Dockets to receive information on those defendants that would be required to perform community service.

•Monitored the progress of offender, or lack thereof and notify proper authorities of this

•Gave verification of hours and moneys saved in the program to County Commissioners, Excise Board and Community Sentencing Planning Council each month.

•Responsible for all billing to DOC and County.

Administrative Assistant

Absentee Shawnee Tribe - Shawnee, OK - September 2007 to February 2008 Responsible for assisting Coordinator with activities with the Tribal Youth Program. Provided technical support in various project activities and responsible for periodically keeping Coordinator abreast of progress on assigned projects. Assist with set up of school and community based prevention activities. Photocopy and assemble prevention and curriculum materials of the Tribal Youth Program prevention activities.

• Typing and filling correspondence assist with networking. Serve as an advocate and liaison for tribal youth and families.

Administrative Assistant/Accounts Payable Clerk

Formcrete Fiberglass Products - Seminole, OK - November 2006 to March 2007 Answer telephones and transfer to appropriate staff members, Meet and greet clients and visitors. Create and modify documents using Microsoft Office.

• Photocopying, faxing, mailing and filing. Sign for and distribute UPS/Fed Ex packages. Research, price and purchase office supplies. Coordinate and maintain records for staff.

• Create spreadsheets, manage databases. Input data into Quick Books for payroll made sure that time on Quick Books matched time on Excel Spreadsheet. Time cards and job specific card and correct codes for each day were in all areas.

• Research and input data into Access for different Railroad and Construction companies, Using Quick Books.

• Answer questions regarding invoices that have or had not been paid. Print customer purchasing history for sales calls.

• Made sure that labels for mailing, updates and hazmat material met ISO qualifications. Owner/Director

Mercy's Home Daycare - Shawnee, OK - February 2003 to August 2006 Complied with all of DHS & Cocca requirements and regulation. Provided for the care of up to 7 children at one time in my home, to include any and all nutritional, medical and disabilities needs.

• Maintained all personal, medical, billing, purchasing and tax records for the daycare. Provided transportation to and from school.

• Developed and implemented Child Development programs at all levels and age groups. EDUCATION

Business Management

ITT Tech - Oklahoma City, OK

2013 to 2016

SKILLS

Microsoft Office (10+ years)

LINKS

https://www.linkedin.com/pub/mercy-derry/4a/98a/b78 ADDITIONAL INFORMATION

Qualifications

Proficient in Microsoft Excel, Access and Word. Excellent in time management and able to multi task and work with little or no supervision. Type 45 wpm, 10 keypunch. Bi-Lingual in Spanish

Contact this candidate