Administrative Assistant Data Entry
Resume:
MERRY D CHARLES
BEMIDJI, MN *6601
*****.*******@**.********.**.**
OBJECTIVE
Office Administration
JOB HISTORY/DUTIES
Beltrami County Attorney's Office 600 Minnesota Ave NW
Suite 400
Bemidji, Minnesota 56601
•Formal complaint writing
•Calendar for upcoming court dates
•Notary
•Answering phones
•Filing
•Excellent organizational skills; strong written and oral communication;
•Ability to work in a fast-paced/flexible work environment;
•Ability to work with people of diverse backgrounds and work styles;
•Ability to work independently and with others;
•Proficient and accurate word processing and data entry; operated basic office equipment
•Organize Domestic Violence files for Domestic Violence Court
•Draft Child Support documents for Court. Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.
•Helps develop cases by maintaining contact with people involved in the case; scheduling depositions; preparing and forwarding summonses and subpoenas; drafting complaints; preparing and filing discovery requests; preparing responses to opposing counsel; generating status reports.
•Keeps clients informed by maintaining contact; communicating case progress.
•Maintains case costs by verifying outstanding balances with attorney, clients, and providers.
•Supports case preparation by preparing case summaries and materials for mediation conferences; preparing pleadings; monitoring and obtaining discovery responses; organizing materials for team case review.
•Enhances trial proceedings by organizing evidence; preparing exhibits; scheduling witnesses; ensuring that witnesses are ready when needed; taking courtroom notes.
•Updates job knowledge by participating in educational opportunities; reading professional publications.
•Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
•In absence of supervisor, review MCAPS 4 to determine appropriate attorney assignment and consult attorney assignment list
•In absence of supervisor assign case to attorney and legal assistant and open file for gross misdemeanor and felony cases
•Open misdemeanor files
•Pull Domestic Violence calendar files every Friday and get probation and violation reports.
•E-charging
•E-filing
•CHIPS
•Guardianship/conservator
•Commitments
•JScape
•Skills/Qualifications: Reporting Skills, Research Skills, Legal Administration Skills,
Client Relationships, Organization, Planning, Attention to Detail, Confidentiality, Dependability, Client Confidentiality
Legal Secretary
Northwest Legal Services 215 4th Street
Bemidji, MN 56601 January 2011 to present
Answering phones, filing, interviewing clients, intakes for client:
Excellent organizational skills; strong written and oral communication; ability to work in a fast-paced/flexible work environment; ability to work with people of diverse backgrounds and work styles; ability to work independently and with others; proficient and accurate word processing and data entry; operated basic office equipment; maintained confidentiality.
Skills/Qualifications: Reporting Skills, Research Skills, Legal Administration Skills, Client Relationships, Organization, Planning, Attention to Detail, Confidentiality, Dependability, Client Confidentiality
Administrative Assistant for the Director for Facilities
Concordia Language Villages Bemidji, Mn
Start Date: May, 2007 End Date: January2011
•Maintained filing system, photocopy, fax, compose and process correspondence/mail-merge
•Provided general support to processing budget information/financial analysis
•Tracking telephone service and performing general office duties
•Data management via spreadsheet database, and word processing
•Maintain back-up records, computer system equipment and printer supplies
•Coordinated travel arrangements as required.
•Provided general administrative support to the Assistant Director.
•Prepare and update preventative maintenance procedures for building systems components.
•Maintain and distributed keys and maintained system of key records.
•Coordinate telephone services and changes with local telephone company. Maintained records of telephone service in use on site.
•Obtained and distributed vehicle parking permits and forms to Turtle River Lake site employees, and keep records of completed forms.
•Answered telephone including outside calls, internal emergency phone, and work order calls.
•Prepared data and reports to support the ongoing facility department operations.
•Maintained employee files, records, and timecards. Compiled employee time records and allocated to the appropriate account for payroll processing.
•Took and disseminate minutes from phone and in-person meetings. Researched assigned topics.
•Reconcile monthly expense reports; processed assigned bills/invoices for payment;
•Compiled monthly summary reports for accounts in the department
•Supported budgeting process and assisted in managing budgets for special projects/events.
•Files and maintained fuel, motor pool, and equipment records.
•File and maintain building maintenance records;
•Filed and maintained insurance records; scheduled regular employee safety meetings;
•Keep written records of safety meeting discussions;
•Maintained accident reports and records; ensured relevant information for OSHA 200 forms and other safety issues is forwarded to the Health and Safety Coordinator.
•Maintained confidentiality.
Administrative Assistant
Mary Aakhus Law Office Bemidji, MN
Start Date: Nov. 2005 End Date: Nov. 2006
Answering phones, filing, interviewing personal injury clients, reviewing medical records, interrogatories, discovery, accident scenes, payroll, accounting, billing, etc. This office had one attorney and myself to handle an 80 client workload. Excellent organizational skills; strong written and oral communication; ability to work in a
fast-paced/flexible work environment; ability to work with people of diverse
backgrounds and work styles; ability to work independently and with others; proficient and accurate word processing and data entry; operated basic office equipment; maintained confidentiality.
Skills/Qualifications: Reporting Skills, Research Skills, Legal Administration Skills, Client Relationships, Organization, Planning, Attention to Detail, Confidentiality, Dependability, Client Confidentiality
Administrative Assistant/Legal Secretary
Ruffenach Law Office 616 Beltrami Ave Bemidji, MN
Start Date: September 2000 End Date: May 2005
•Answered phones
•Interviewed clients;
•Provided documents to the court for individual cases pertaining to criminal law; family law; estate law; real estate law, and bankruptcy law.
•Legal research per each case.
•Answering phones,
•Filing,
•Drafted interrogatories and discovery,
•Excellent organizational skills;
•Strong written and oral communication;
•Ability to work in a fast-paced/flexible work environment;
•Ability to work with people of diverse backgrounds and work styles;
•Ability to work independently and with others;
•Proficient and accurate word processing and data entry;
•Operated basic office equipment.
•Maintained confidentiality.
Skills/Qualifications: Reporting Skills, Research Skills, Legal Administration Skills, Client Relationships, Organization, Planning, Attention to Detail, Confidentiality, Dependability, Client Confidentiality
EDUCATION
Major: Criminal Justice Minor: Physical Education
Bemidji State University, MN US Date Completed: May, 2006 Courses: All Criminal Justice Courses
LICENSES/CERTIFICATES/ ADDITIONAL TRAINING
Paralegal Diploma
1987
ICS MN
State of Minnesota Merit System Tests- Administration Assistant and Child Support Specialist
NOTES/ACTIVITIES:
President of Local Union 65
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