Office Administrator

Wonder Powell

*** **** *****, ***** *** § North York § ON § M9N 2N3

416-***-**** § ******.******@*****.***

Objective: To contribute to your firm’s ongoing success by utilizing my Administrative experience and proven ability to multi-task.

profile:

I am a very detail-oriented individual and enjoy interacting with fellow employees and clients on a daily basis. I strive for success and believe that this is accomplished through hard-work and dedication. I am always interested in connecting with my colleagues and those who share my common professional interests.

Over 5 years experience in Administration experience at an executive level.

Proficient in MS Word, Excel, PowerPoint, Outlook and Express

Effective at scheduling, planning, processing, researching and problem solving

Excellent organizational, time management and communication skills

Ability to handle confidential, sensitive employee and business information

Detailed Oriented – Analytical – Diplomatic – Team Player

Work experience

Sept 2016-present Office Administrator

Scotia Bank Contract

Main Administrative Duties:

Greet and direct all visitors accordingly

Schedule meeting rooms and appointments

Assist with tracking employee on-boarding/off-boarding processes, ensure the confidentiality of personnel employee files

Manage office/suite access cards and keys

Perform other Facility Management assignments as described by team and manager

Coordinate and organize meetings, conference calls, video conferences, and net meetings and special event planning and coordination as required

Order office supplies and manage inventory

Order stationary and business cards as directed

Manage all mail and couriers for the floor, including but not limited to preparing courier packages, coordinating pick-up and delivery, confirming delivery/receipt and resolving any related issues in a timely manner

Liaise with building management on maintenance issues, request building access cards

Respond to basic client and general inquiries and escalate complex queries to the appropriate parties

Enter or process data, orders, requests, or information as required

Perform clerical or Administrative Duties as needed, such as: assisting with filing and database systems, attendance records and other related office support duties

Maintain the meeting rooms, ensuring they are clean, tidy, and ready for use

Maintain the Customer Facing Kitchen, ensuring it is tidy, and related amenities are clean, in stock, and ready for use

Maintain the lobby, ensuring it is clean, tidy, and presentable at all times

Invoices for Accounts Payable / Accounts Receivable

Assist managers with ordering and calling vendors

June 2016-Sept 2016 Receptionist/Administrative Assistant

Recruiting Agencies (worked in various industries: Corp Retail, Publishing, Marketing & Advertising, Insurance, Music Industry, Health), Temporary Contract

Main Administrative Duties:

Carries out various duties including ensuring office is tidy and organized, as well as coordinating with maintenance for any building issues.

Coordinates couriers and mailing items for all departments.

Answering multi phone line and welcoming guests with warm gesture

Effective appointment scheduling, coordinated conference calls,

Processed email and correspondence

Maintained inventory of office supplies, ordering catering and arranging for servicing office equipment as required

Mar 16-May 2016 Office Coordinator/ Mail Clerk

Wells Fargo (Formerly GE Capital) Contract

Main Administrative Duties:

Answering multi phone line and welcoming guests

Effective appointment scheduling

Processed incoming / outgoing mail / email and correspondence

Maintained inventory of office supplies, ordering catering and arranging for servicing office equipment as required

Accurately reconciled expense statements and invoices for authorization of payment

Registered guests for parking

May 2014- Feb 2016 Administrative Receptionist

TC Media Full Time

Main Administrative Duties for the Executive Assistant and General Manger: Additional support provided to the Coordinator Sales, and Sales Reps

Answering multi phone line and welcoming guests

Effective appointment scheduling, coordinated conference calls,

Processed incoming / outgoing mail / email and correspondence

Maintained inventory of office supplies, ordering catering and arranging for servicing office equipment as required

Registered guests for parking

Maintained attendance records for monthly reporting to Human Resources Dept

Invoices for Accounts Payable / Accounts Receivable

Jan 2012 – May 2014 Receptionist/Administrative Assistant

Recruiting Agencies (worked in various industries: Corp Retail, Auto, Insurance, Pharmaceutical, Marketing & Advertising, Media, Stocks & Trades), Temporary Contract

Main Administrative Duties:

Carries out various duties including ensuring office is tidy and organized, as well as coordinating with maintenance for any building issues.

Coordinates couriers and mailing items for all departments.

Answering multi phone line and welcoming guests

Effective appointment scheduling

Processed email and correspondence

Maintained inventory of office supplies, ordering catering and arranging for servicing office equipment as required

Registered guests for parking

Education

George Brown College – Business Administration

School of Music – Voice / Piano

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