Service Management

Clarence White III, BS. Ed. **** South Argonne Circle- cell 720-***-****

Aurora, Colorado 80012

********@*****.***

PROFESSIONAL SERVICES CONTRACT MANAGEMENT/SPECIALIST RELATED HIGHLIGHTS:

Several years’ experience in solicitation and procurement of services and supplies utilizing federal, state and local contracting mechanisms, resulting in annual cost savings.

Managed and utilized a variety of program based software applications such as eCMS ebuy,ebuy2, CAMS, HEAT, eAccess, GSA Schedules, IGCE, Outlook,, IDEAS, PRISM, PRISM 7.2, MTR, FPDS-NG ORCA, EPLS, DeVero, Office Ally and DSBS, Documentum, MTR

ADDITIONAL SOLID EXPERTISE & PROVEN ACCOMPLISHMENT IN BUSINESS DISIPLINES:

Coordination and management of state-wide and regional projects

Excellent interpersonal, communication, oral and written skills, Contract negotiation, Fiscal management of contracts, Cradle to grave oversight of contracts, Project management, Capacity building of programs, Training and development, Written and oral communication, Problem and Conflict resolution, Customer service, Supply Chain Management, and Cost/Price Analysis.

Contract Analyst – Department of Defense, Defense Health Agency

Aurora, Colorado - September, 2015 – August 2016

Assisted with clarifying federal and DoD contracting principles (Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS), DoD Directives and Instructions, laws, regulations and procedures to contractors and their subcontractors.

Performed price and cost analysis when reviewing REA proposals against previous history, actual and estimates expenditures, and established rates when determining price reasonableness or when determining the government negotiated position for multimillion dollar contracts; engaged in methods and techniques of fact-finding as well as, analysis, and resolution of complex problems when developing concrete action plans in resolving contractual problems.

Created modifications for zero dollar as well as funded contracts; definitized zero dollar and funded modifications; Investigated and followed-through on contract issues; handled multiple projects in fast paced team environment; advised and interpreted contract requirements, obligations and risks; conferred with management on amendments and settlements; pprepared Pre/Post Negotiation memoranda to explain rationale and methods used in arriving at the final price agreement

Created and communicated concise and consistent contract provisions; Devised logical approaches and suggest to address complex issues; Judged and worked under pressure and persuade parties in full fairness of company’s position; Communicate with co-workers and management on data input or file maintenance.

Professional Achievement:

Negotiated Request for Equitable Adjustments (REA) utilizing Forward Pricing Recommendation Rates (FPRR) and IGCE, modified Change Orders and Supplemental Agreements associated with a $24,000,000,000 dollar health service contract.

Contract Specialist - Department of Veterans Affairs (for TDB Communications/ VMSI/Premier Management)

Aurora, Colorado – October, 2013 – May 2014

Phoenix, Arizona --December 10, 2014 – September, 2015

Performed all aspects of the contracting transaction from initiation to recommendation of award for the procurement of supplies and services; developed contracting strategy; determined completeness of purchase descriptions; researched alternatives available; compiled bidders' lists; issued solicitation documents and performs detailed analysis of offers and bids.

Planned, developed, maintained, and provided oversight of assigned contracts, purchase orders, and requisitions while and supporting all required steps and activities throughout the procurement solicitation phase and closeout procedures.

Prepared final contracts; negotiated prices, clarified bids/offers with contractors, coordinated contract administration; performed contract administration. Reviews/reconstructs procurement actions worked by subordinate staff Coordinates action with requesting activities.

Prepared all documentation for the contract files such as determinations and findings, small business program actions, bidder's lists, synopsis data, and distribution of solicitations: evaluated offers or proposals submitted in formally advertised and negotiated procurements, determined responsibility of the apparent low offeror based on information gained during the pre-award survey and recommends award of the contract.

Utilized electronic systems for contract writing (i.e. eCMS), contract management, contract reporting (i.e. FPDS), financial management (i.e. IFCAP), in accordance with Agency policies ;developed acquisition plans, created solicitations, awarded contracts, and modified funding documents utilizing eCMS.

Analyzed procurement policy and procedures when providing guidance to agency partners regarding a variety of procurement issues as well as performed market research in search of appropriate vendors utilizing FedBid, FedBiz Ops, and GSA Schedules and eBuy.

Conducted public and private bid openings; reviewed bids and determines responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements when using sealed bidding.

Identifies appropriate negotiation team members; formulates pre-negotiation objectives; and facilitates the negotiation as the team leader and chief negotiator. Conducts negotiations for competitive and noncompetitive procurements. Conducts cost or price analysis of offerors' proposals. Reviews auditors' reports for adequacy of analysis and conclusions, and considers all information in developing an overall pricing negotiation strategy. Prepares other documentation for award including Federal Procurement Data System (FPDS) reports, solicitation and award synopses, Electronic Contract Management System (eCMS) documents, and administrative correspondence. Ensures that the Office of General and Regional Counsel is involved in required contract reviews, terminations, show cause orders, modifications.

Determined the type of contract, specific contract language, and clauses and inclusion of all necessary special terms and conditions and/or special qualifications. Initiated firm fixed price contracts that may or may not have involved options to extend services, price redetermination or escalation provisions, option to increase quantity, etc. Coordinated with other depot personnel including engineers, legal, and technical personnel to resolve specification problems.

Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services. Purchase the highest quality merchandise at the lowest possible price and in correct amounts. Monitor and follow applicable laws and regulations.

Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history; negotiated, renegotiated, and administer contracts with suppliers, vendors, and other representatives. Analyze price proposals, financial reports, and other data and information to determine reasonable prices.

Billing Specialist- AGAPE Care Community

Denver, Colorado - August, 2012 – May, 2013

Utilize a variety of Home Health Care patient data base software packages to manage, track and reconcile Medicare, Medicaid, Veterans Administration and Private Pay service payments; trained in-house administrative staff on patient data base software upgrades as they become available; coordinated agency’s billing reconciliation process; researched and developed grant applications for potential funding opportunities for the agency.

RELEVANT EXPERIENCES:

Contract Specialist–United States Department of Interior, National Park Services ( for MDLI Services)

Omaha, Nebraska, January, 2011 to May, 2011

Assisted in requisition activities by serving as a member of acquisition planning teams. Aids requiring activities in performing market research, reviewing specifications, and statements of work, and approving acquisition milestone plans. Responsible for selecting the appropriate method of procurement i.e. simplified acquisition procedures, sealed-bidding, negotiations.

Write and review product specifications, maintaining a working technical knowledge of the goods or services to be purchased. Formulate policies and procedures for bid proposals and procurement of goods and services; evaluated and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes.

Served as a member of acquisition and planning teams when conducting contract administration and acquisitions, (i.e., change orders, ratifications, claims, contract close-outs and terminations); Resolved protests, mistakes in bids, late bid situations and coordinates with the Small Business Administration for Certificate of Competencies (COC's). Serves as the Source Selection Authority (SSA) and establishes Technical Evaluation Boards (TEB) to determine acceptability and ranking of technical proposals.

Prepared documents that assisted in pre-solicitation, solicitation, bid, award and post-award process(i.e., notice of funding, RFP, Bidders Conference Notifications, Notice of Award, Contract Close Out Notifications) in accordance with Federal Acquisitions and Regulations clauses, prescriptions and phrases.

Assisted with the recommendation of appropriate methods of procurement (i.e., Contracts, Novation Agreements, Purchase Orders, IDIQ’s and BPA’s); negotiated routine and complex contract terms and conditions, modifications and settlements while interpreting laws, regulations and policies for venders in accordance with FAR Part 15.

Furnished reports, solicitations and award summaries as well as developing and implementing contracts utilizing the Interior Department Acquisition System (IDEAS); maintained and reviewed computerized and/or manual records of items purchased, costs, deliveries, product performance, and inventories.

Responsible for complete contract administration until final payment; maintained records of production schedules, progress reports, material inspection and receiving reports, and progress/final payments. Negotiated settlements for nonperformance; issued show cause or cure notices; terminated contracts for default or in the case of convenience to the government; negotiated settlement and/or made equitable adjustments for contractors costs incurred; prepared government's position on problems arising under the Dispute Clause when required and maintained liaison with cognizant Department of the Interior Offices (DOI), districts and regions in carrying out required actions on contracts assigned to me for administration.

Professional Achievement:

Assisted with ratification, renegotiation and closeout functions of a 15 million dollar A/E Construction contract.

Purchasing Specialist/Contract Specialist - United States Postal Service (for Colorado Network Staffing) - Denver, Colorado, March, 2010 - May, 2010

Analyzed business opportunities for prospective contractors and advised on feasibility of deliverables during the award phase of contracts

Assisted with complex acquisitions for USPS approved vendors within USPS supply chain management authority in accordance with SOX regulations and compliance.

Employed Demand Management policies, principles and procedures to ensure cost effectiveness for federal government acquisitions.

Professional Achievement:

Assisted postal service vendors with ebuy2 requisitions and purchases by researching and authorizing Smartpay Credit Card purchases resulting in government cost savings of over $200,000.

Contract Specialist - Dept. of Homeland Security/ Federal Protective Services (for RMC Consulting) - Denver, Colorado - October, 2008 - February 2009

Partnered with various regional programs and SBA vendors to assist with revision of SOW"s and contract modifications for those who qualify under 8(a) program status.

Assisted with the selection of contract types that were most feasible for the type of service and/or supplies needed at that time. Contract types included: Cost Reimbursable, Firm Fixed Price, Fixed Price, and Time and Materials.

Assisted with contract document development by including appropriate clauses, phrases and prescriptions utilizing FAR Parts 12 and 13. Prepared purchase orders; solicited bid proposals; and reviewed requisitions for goods and services; purchased the highest quality merchandise at the lowest possible price and in correct amounts; Monitored and followed applicable laws and regulations; researched and evaluated suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history; negotiated, renegotiated supply and services contracts during pre and post award phase.

Analyzed price proposals, financial reports, and other data and information to determine reasonable prices; maintain and review computerized or manual records of items purchased, costs, deliveries, product performance, and inventories; reviewed product specifications and maintained a working technical knowledge of the goods or services to be purchased; formulated policies and procedures for bid proposals and procurement of goods and services.; evaluated and monitored contract performance to ensure compliance with contractual obligations and to determine need for PO modifications and contract amendments.

Provided assistance to the Senior Procurement Analyst/Supervisor; assisted in working with contractors, Contracting Officers, Contract Specialists, and other elements examining and evaluating proposals in connection with initial bids and contract changes; formalized contract’s that include fixed prices with escalation provisions, incentive provisions, redetermination provisions, time and materials contracts, and indefinite quantity contracts; coordinated with engineering, legal, production, or supply personnel in development of procurement plans to insure specifications and time frames meet production requirements; reviewed close out of contracts to assure contractual aspects have been satisfied before payment to contractor; and participated in pre-award surveys to determine contractors feasibility such as financial stability and capability; and assisted the Contracting Officer during the contract solicitation phase by attending and or conducting on-site visits with prospective contractors and ; ensuring contractors obtain necessary security clearances when necessary.

Program Compliance Specialist - Colorado Dept. of Human Services

Denver, Colorado – March, 2005 – September, 2006

Interpreted Federal Acquisition Regulations for area individuals and nonprofit interested in programs and projects regulated by FAR: participated as technical reviewer in the Centers for Disease Control and Prevention "Special Emphasis" review process of prevention and care RFP applications. Provided statewide oversight of 16 Area Agency on Aging (AAA) contracts and monitored compliance of established contractual agreements; consistently maintained updated knowledge of current federal and state agency funding policies and procedures.

Served as lead author in the development of contractual language and Policies and Procedures culminating in first comprehensive drafts of an agency Policy and Procedures Manual and Agency Commitment Agreement (Contract); perform financial review and analysis of contractors’ budget for related services and projects; conducted comprehensive desk and on-site reviews to ensure compliance for provision of services; and performed on-site pre-award surveys and monitored on-site benchmarking of proposals.

Assisted contract administration and purchasing departments with development and solicitation of contracts and subcontracts; revised and edited vendors SOW to ensure that deliverables met with approved standards and request; prepared contract documents and templates to assist in the pre/post award contracting process

Administered contract and subcontract closeout procedures at contract cycle end as well as evaluated contractor’s performance during performance period and closeout; Served as lead author in the development of contractual language and Policies and Procedures culminating in first comprehensive drafts of an agency Policy and Procedures Manual and Agency Commitment Agreement (Contract); perform financial review and analysis of contractors’ budget for related services and projects; conducted comprehensive desk and on-site reviews to ensure compliance for provision of services; performed on-site pre-award surveys and monitored on-site benchmarking of proposals.

Serves as the Administrative Assistant to the Contracting Officer and Contracting Officer’s Representative for a variety of service contracts to include, but not limited to, custodial, portable restrooms, elevator maintenance and repair, steel, rollup and overhead door repair and maintenance, HVAC, maintenance of production equipment, maintenance of IT equipment, copier maintenance, etc. Maintains effective work contacts with civilian contractors, Contracting Officers and contracting officer representatives.

Professional Achievement:

Provided statewide oversight of 18 Area Agency on Aging (AAA) contracts and monitored compliance of established contractual agreements resulting a state government cost savings of more than $125,000.

Executive Director (for ITAFXU2 Consulting) - Department of Health Resources Services Administration (HRSA) - Atlanta, Georgia

Contract Specialist - Colorado Department of Health - Denver, Colorado

Supervised program support staff during state and local acquisition process; performed pre-award, post award negotiation, administration, termination, and close out functions for negotiated contracts; assisted with RFP process for human services contracts; reviewed justification requests for human service related procurement of services; conducted comprehensive desk and on-site reviews to ensure program compliance; performed on-site pre-award surveys and monitored on-site benchmarking of proposals; evaluated invitation for bid, quotes and proposals for preparation and inclusion of special provision clauses; evaluated bids, quotes and proposals, and responsibility of contractors based on previous performance; reviewed invoices for compliance with contract terms and resolve compliance issues; identified contracting opportunities for Socioeconomic Programs; participated in conferences and meetings with clients and subcontractors to explain acquisition practices, negotiate procurement actions and contract provisions, and create a positive and productive outcome; assisted with development, preparation and solicitation of statewide RFP process; performed pre-award, post award, negotiation, administration, evaluation, termination, and close out functions for awarded service and supply contracts; conducted comprehensive desk and on-site reviews to ensure fiscal and service compliance; and performed on-site pre-award surveys and monitored on-site benchmarking of proposals.

Planned and conducted teacher training programs and conferences dealing with new classroom procedures, instructional materials and equipment, and teaching aids; observed work of teaching staff to evaluate performance, and to recommend changes that could strengthen teaching skills; conferred with members of educational committees and advisory groups to obtain knowledge of subject areas, and to relate curriculum materials to specific subjects, individual student needs, and occupational areas; conducted or participate in workshops, committees, and conferences designed to promote the intellectual, social, and physical welfare of students; advised teaching and administrative staff in curriculum development, use of materials and equipment, and implementation of state and federal programs and procedures; advise and teach students.

EDUCATION/ACCOMPLISHMENTS:

Bachelors of Science- Southern Illinois University

Merit Promotion GS-11

Employee of the Quarter (Program Compliance Specialist)

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