Project Document Control
Resume:
Jaime Pittman
EXPERIENCE:
Govind Development, Corpus Christi, TX February 2012- June 2017 Flint Hills Resources Ventures Group - Document Control Coordinator
• Document Control Lead:
o Create and maintain project file structure.
o Create and manage document control procedures.
o Train new document control personnel.
o Oversee document control personnel.
• Transmittals:
o Transmit project packages and documents (IFC/IFA/IFI, etc) to the project team and field.
• Drawing records:
o Process drawing requests from project contractors. o Locate drawings for requestors and print drawings as needed.
• DCMF Coordinator :
o Process/track/log all project document change management forms. o Maintain all DCMF files and print copies as needed for project managers/engineers.
• Other Duties:
o File all incoming and outgoing project documents for record. o Log all Lessons Learned forms and file into database. o Log and maintain project Requests for Information. o Create and maintain metrics for all tracked documents. o Utilize outside file repositories to download project documents (Citadon, Documentum, Sharepoint, Leapfile, JPI, etc.)
o Place IT requests for new users in the group.
o Clerical/Administrative duties as needed.
o Govind Development on site Lead.
Third Coast Towing, Corpus Christi, TX November 2009- July 2011 Accounting Clerk
• Accounts Payable; enter invoices into Wolfpak accounting software, manage due dates, pay invoices.
• Accounts Receivable; create invoices, input into Wolfepak, mail and collect as needed.
• Payroll management; process payroll semi-monthly for approximately 33 employees. Duties Include: Compiling all timesheets, entering time & all deductions into Wolfepak, paying child support, 401K, & payroll taxes online, and processing all direct deposits online.
• Benefits management; process all benefit paperwork upon hire/termination.
• Clerical duties; filing, answering and routing phone calls, document management, and assisting accountant as needed.
JV Engineering, Corpus Christi, TX 2007- 2009
Project Secretary/Purchasing Clerk
• Assist project managers in meetings
• Scribe/Distribute meeting minutes
• Maintain action item list / drawing status logs
• Maintain project drawing records
• Assist project and purchasing manager in compiling project cost reports Scott Electric Company, Corpus Christi, TX 2005-2007 Valero Bill Greehey Refinery – Timekeeper / Document Control Clerk
• Compile and process daily timesheets and submit to Valero.
• Maintain project files and project copies.
• Assist foreman / supervisors in researching or duplicating drawings.
• Maintain man hour spreadsheets for projects.
• Process project packages for distribution to the field Maverick Engineering, Corpus Christi, TX 2001-2005 Flint Hills Resources – Drawing Security and Integrity Technician
• Check in / check out drawings and issue new drawing numbers for FHR projects.
• Assist customers in researching and locating drawings.
• Process drawing duplication requests.
• Print PowerPoint presentations or Visio diagrams as needed.
• Burn drawings and / or documents to CD as requested.
• Maintain the drawing database and drawing files.
• Scan manual drawings as needed.
• Send or retrieve manual drawings to / from storage upon request.
• Compile ARS timekeeping reports on an as-needed basis.
• Perform the following document control procedures as needed: process project packages for distribution, issue new transmittal numbers, and process new project number requests.
SKILLS:
• Proficient in all Microsoft Office applications, Windows operating systems, Adobe Acrobat, and PowerPoint among other programs. Heavy use of office machines.
• Experience with file repositories: Citadon, Sharepoint, Documentum, iDocs, JPI, and Leapfile.
• Use of Maximo and Track accounting systems.
• Detail oriented and excellent ability to manage multiple tasks at once while still meeting deadlines.
• College training in telephone troubleshooting of computer hardware and software problems, network problems, internet problems, and printers, as well as trained to recognize and remedy error messages. Trained to assist users in step-by-step procedures over the telephone.
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