Executive Secretary

Office Manager

Assistant

English Teacher

Foreign Relation

Customer Care

Name: Ola Eldieb

Date of birth: 1 June 1987

Current Address: Madinaty B11 New Cairo – Cairo - Egypt

E-mail: ac1sw6@r.postjobfree.com

Mobile: +2-010*-***-****

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School Education:

Primary school: Leaders language school (in Cairo – Alex road).

Preparatory school: Rajac American School (in Cairo – Ismailia road).

Secondary school: Rajac American high school (in Cairo – Ismailia road).

Collage Education:

Collage: Alsun Ain shams (English Department) {2011}

Languages:

Arabic good,

English excellent

French fair

Russian very fair

Hebrew very fair

Computer Skills:

Microsoft Visual Basic

Microsoft Windows XP Windows.

Internet.

Mailing.

Typing.

Net searching.

Dealing with fedilo & opera (only for hotels)

Installation

Assembling

Graphics Designing in Adobe Photoshop & Corel Draw

Experience:

Executive secretary, Office Manager for Rajac American School. (Cairo – Ismailia road). {3 years}

-Phone Calls, Mails, Meetings, Follow and organize the school file system.

Executive secretary, Office Manager & Assistant GM for Tia Heights Makadi Bay Resort. (Hurghada){2 years}

-Phone Calls, Mails, Meetings, Follow and organize the hotel file system, organize the daily briefing, follow with the departments, check the guest comment cards with the GR, signatures.

Executive secretary, Office Manager & Assistant GM for Aifu Horizon Resort. (Alexandria){1 year}

-Phone Calls, Mails, Meetings, Follow and organize the hotel file system, organize the daily briefing, follow with the departments, check the guest comment cards with the GR, report all departments complains to the Chairmen, signatures .

Executive secretary, Office Manager & Assistant GM for Golden Heights Resort. (Dahab) {1 year}

-Phone Calls, Mails, Meetings, Follow and organize the hotel file system, organize the daily briefing, follow with the departments, constructions, organize the room counts and Stock and make reports to the hotel management, and inventor all the hotel items.(preopening)

Executive secretary, Office Manager & Assistant GM for Sea Star Beau Ravage. (Hurghada){1year}

-Phone Calls, Mails, Meetings, Follow and organize the hotel file system, organize the daily briefing, follow with the departments, check the guest comment cards with the GR, report all departments complains to the Chairmen, signatures .

Executive secretary, Office Manager & Assistant GM for Fleet Information Technology (Cairo){2 years}

-Phone Calls, Mails, Meetings, Follow and organize the company file system, prepare shipping’s document import and export, store, delivery notes, follow the maintenance, foreign meetings and hotel and trip programing.

English Teacher and Club Manager for Rajac Language School. (Hurghada). {1 year}

-English Teacher, responsible for the trainer lessons and the payment and attendance and test them in which level they need to continue.

Executive Assistant at Foreign Relation Department for Microfilm Egypt. (Cairo). {1 year}

-I am the relation between the foreign companies and our company, Mails, Meetings, Follow and organize the shipments file system, prepare shipping’s document import and export, delivery notes, follow the maintenance reports, foreign meetings and hotel and trip programming, etc….

Assistant for Eleraky for furniture Company.(Cairo) {2 years}

-Electronic Marketing Manager, Sales Manager, Purchasing Manager, Meetings, etc…

Customer Care for Aluminum Company.(Cairo) {6 months}

-Complains, Insulation, Maintenance, etc…

Order process for DMG MORI Company.(Cairo) {from June till now}

Phone Calls, Mails, Meetings, Follow and organize the company file system, prepare shipping’s document import and export, store, delivery notes, follow the maintenance, foreign meetings and hotel and trip programing

SUMMARY

Job brief:

Office Manager organizes and coordinates office operations and procedures, in order to ensure organizational effectiveness, efficiency and safety.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities:

Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands.

Organize and schedule meetings and appointments.

Partner with HR to maintain office policies as necessary.

Organize office operations and procedures.

Coordinate with IT department on all office equipment.

Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.

Manage contract and price negotiations with office vendors, service providers and office lease.

Manage office G&A budget, ensure accurate and timely reporting.

Provide general support to visitors.

Requirements:

Proven office management, administrative or assistant experience.

Knowledge of office management systems and procedures.

Excellent time management skills and ability to multi-task and prioritise work.

Attention to detail and problem solving skills.

Strong organizational and planning skills.

Good communication, public relations, computer skills, secretarial background.

Well organized, with excellent interpersonal skills.

Willing to work long hours when required.

Good ability to work under pressure and multi task and respond to deadlines.

Capable to supervise work of team member.

Follow up trip advisor, Follow up holiday check, Guest communicates.

Prepare correspondence, reports, and materials for publications and presentations, Setup president's travel arrangements, Setup accommodation and entertainment arrangements for company visitors.

Maintain president's calendar, Prepare and maintain president's expense report, Setup and coordinate meetings and conferences, Create, transcribe, and distribute meeting agendas and minutes, Answer telephones and handle in appropriate manner, Meet and greet clients and visitors.

Perform general administration duties to include but not limited to: photocopying, faxing, mailing, and filing.

Maintain hard copy and electronic filing system.

Coordinate project-based work. Supervise support staff.

Primary responsibilities:

Provide administrative and clerical support to departments or individuals.

Schedule meetings and arrange conference rooms.

Alert manager about cancelations or new meetings.

Manage travel and schedule.

Handle information requests.

Prepare correspondence and stuff mail into envelopes.

Arrange for outgoing mail and packages to be picked up.

Prepare statistical reports.

Manage spreadsheets.

Greet and receive visitor.

Prepare confidential and sensitive documents.

Coordinates office management activities.

Determine matters of top priority and handle accordingly.

Prepare agenda for meetings.

Takes and transcribes dictation.

Helps prepare office budget.

Plans events and volunteer activities.

Maintain office procedures.

Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.

Operate office equipment, such as photocopy machine and scanner.

Coordinate committees and task forces.

Relay directives, instructions and assignment to executives.

Receive and relay telephone messages.

Direct the general public to the appropriate staff member.

Maintain hard copy and electronic filing system.

Sign for UPS/Fed Ex/Airborne packages.

Hobbies: Drawing, poetry, music, swimming, riding horses, volley ball, basketball, computer, internet, tennis, dancing and reading.

I wish my resume gain your appreciation,

Please contact me as soon as you find my resume suitable for your job request.

thank you and best regards

Contact this candidate