Penny Ann Hale

*** ***** ****** **

Leesburg, AL 35983

Email: ac1rby@r.postjobfree.com

309-***-****

Floyd County, Finance Department/Purchasing (recent promotion)

Rome, GA

**/**** ** *******

Purchasing Agent / Bill Gilliland

Accounting Tech / Jennie Leonard

Jennie Leonard – 706-***-**** Bill Gilliland 706-***-****

Review and enter purchase orders and requisitions, check requisitions for proper information and authorization, assign G/L account number to requisitions, assigning vendor and department codes to requisitions, maintaining purchase orders, monitor vendor compliance with contract and/or purchase order specifications and standards, identify and recommend appropriate modifications and/or amendments, research items and/or services required by the County to be purchased by quote or sealed bid, participate in formal and informal bid and proposal process for equipment, supplies, construction projects, and various types of services, participate in the coordination and development of sealed bids and proposals for equipment, supplies, construction projects, and/or other services, evaluate requests for bid to ensure necessary components and elements are included to obtain a fair and equitable bid, reviewing bids to determine compliance with applicable regulations, participate in related meetings, make recommendations for bid awards, post award compliance on county web site and GA Procurement.

Accounts payable. Post charges and credits. Review statements. Check/Correct computations and deductions. Maintain office files. Enter financial data into an automated system accurately for reporting. Extract reports from financial systems to compare historic data. Respond to customer inquiries regarding billed services. Prepare a variety of documents and correspondence. Compile data to prepare papers, and reports. Pay and maintain vendor information for all sheriff, police, E911, airport, EMA, facilities, forum, CO-OP, jail, prison, public works, recycle, water, work release. I average 200 invoices per week. Responsible for 1099/W-9 maintenance. File. Verify accuracy of payment requests. Pay due to terms and apply discounts if applicable. Munis/Outlook/TCM/Excel/Word.

HR/Payroll. Insurance. State and Fed/FICA taxes on line. Generating paper checks and direct deposit. Importing Kronos (time) records. Paying from Water/ Parks & Rec / and General Fund.

Purchasing. Accepted purchasing position Dec 7, 2016.

State of Tennessee, Department of Corrections

Nashville, TN

9/2012 to 10/2014

Account Tech 1

Charlie Blankenship – 615-***-****

Account Clerk entering county judicial and criminal costs to be paid by the state. Enter inmate names, date of birth, social security numbers, Tomis numbers, and costs being billed. Audit and approve or decline payment for judicial, transportation, medical, emergency hospitalization, and other costs submitted by counties. File. Find and research archived records. Assist other departments when caught up. E-Tomis, excel experience. Cross match inmate information to verify inmate identification. Create invoice vouchers for payment.

April 28, 2013 promoted to Account Tech 1.

Audit and pay 22 county board bills, all sex offender invoices, over 100 individual vendor’s invoices, train new employees, am cross trained to fill in for at least 6 people within our department, pay emergency hospitalization and contract medical for 96 counties, assist the Judicial Cost Accountant when she is out of the office, do the account run at least 3 times per weeks delivering mail and making bank deposits.

Enter financial data into automated system accurately for reporting. Consult financial and budget regulations, policies, and procedures. Compile data to prepare reports. Prepare a variety of documents and correspondence using software. Provide technical support of receipt, disbursement, examination of invoice reports.

I am proud to have received an “Unsung Hero” award in recognition of all the extra work and my cheerful attitude. I also received the Commissioners Coin.

Hale’s Construction

Port Byron, Il.

6/2008 to 9/2012

Office Mgr.

Chad Hale – 615-***-****

All office related duties. Payroll. Take phone calls and schedule work. Call customers back with information. Place ad and screen calls for new hires. Create invoices. Filing. Faxing. Excel and Quickbooks Pro (2009 and 2012). All entries, balancing/reconciling, accounts payable/receivable. Handle all cash, make deposits and write all checks. Update yearly customer contracts. Keep all city, county and state permits and bonds updated. Maintain all personal and corporate insurance. Maintain IFTA tax. Maintain DOT logs and compliance. Enter financial information into an accounting system to track receipt and disbursement of funds. Print and or export reports from financial system to compare historic data. Respond to customer and vendor inquiries regarding billed services.

RILCO

Rock Island, Il.

11/2004 to 6/2008

Territory Mgr

Craig Wagner – unavailable

Responsible for pre-determined sales territory. Submitted weekly sales reports. Visited customers in person and by phone either weekly, as needed or in emergency cases based on volume or need. Placed orders for customers. Spec new products (lubricants) and equipment for customers. Checked customers on hand inventory to place stock orders. Presented new products that pertained to customers needs. Made stock deliveries under special circumstances. Entered financial data into automated system accurately for reporting. Compile data to prepare reports. Prepared a variety of documents and correspondence. Extracted reports from financial system to compare historic data. Worked with accounting and inside sales staff to create invoices and credits for customers. Collected on past due invoices from customers. Worked with vendors to present new products and equipment to customers. Researched compatible products for cross to available products. Researched replacement products for obsolete products. Helped to cycle inventory and yearly inventory. Worked with small companies up to large corporations like john Deere and other manufacturing plants.

deWco

Rock Island, Il.

12/1988 to 10/2004

Product Mgr/Purchasing

Roger Finnegan – out of business

Company is out of business. Created purchase orders. Set min/max inventory levels for stock. Watched daily inventory reports for when to order depending on lead times for delivery. Created invoices and followed up with customer if payment was late. Handled customers form very small accounts to large corporations like John Deere,

DaimlerChrysler and Bandag. Became the go to person for specialty accounts that needed very specific billing or product needs. Went to weekly plant meeting in Belvidere, Il. For DaimlerChrysler. Went to monthly compliance meetings in Auburn Hills, Mi. for DaimlerChrysler. Created credits if necessary. Researched new products to present to customers or requested by customers. Set up part numbers and descriptions in computer in a very specific format. Set up contract records in our system to tie into customer’s computer system. Responded to customer inquiries regarding billed services. Worked with inside and outside sales team implementing procedures per our customer’s request. Trained our employee’s for specific accounts on customer compliance and building specific kits which were shipped to the end user. Use of all office machines. Answered multi line switch board and directed calls to proper department. Directed incoming customers and vendors. Worked closely with shipping and receiving and occasionally filled in. Helped do cycle inventory and yearly inventory. Used bar code scanner to check stock and to take inventory. Sold hand tools, electric tools, pneumatic tools, cutting tools, precision instruments, abrasives, janitorial products, and coolants. Worked as both customer service and purchasing. Created quotes. Fixed billing errors for both inside and outside sales. Opened mail and distributed to proper departments. This company was bought out twice before my position was finally terminated because of down sizing.

Training:

Quick Books Pro 2009 and 2012, 6 years experience and on line certificate from Black Hawk College in Moline, Il.

Excel, certificate from Black Hawk College in Moline, Il.

Word, certificate from Black Hawk College in Moline, Il.

Class “A” CDL and DOT medical card

Type 50-60 wpm

References:

Judy Lambert Tenn. Dept. of Corrections Judicial Cost Accountant 615-***-****

Barbara Harris Harris Furniture Owner 256-***-****

Sheri Ellefritz Ellefritz Tax Service President 309-***-****

Amanda Tierce Floyd County Auditor 706-***-****

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