Executive Administrative Assistant
Resume:
Karina Verdi
Katy, TX **493
+1-281-***-**** (H)
+1-832-***-**** (M)
************@*****.***
Profile
Professional Executive Assistant working in multi-disciplinary industries. Extremely well organized with high attention to detail, great aptitude for all computer programs and a willingness to do whatever it takes to get the job done.
Systems experience:
Microsoft Office: Strongly proficient in full Microsoft office suite (Word, Outlook, Excel, Visio and PowerPoint)
SkillsXP: Full administrator training completed for daily use
SAP: Basic knowledge in HR systems
Facsimile/Reproduction Equipment
Various Switchboard Systems
Most general office machines and computer programs
Key Roles:
Executive Administrative Assistant and Human Resources Administrator
Atwood Oceanics, Houston, TX January 2015 - Present
Assist Vice President of Human Resources, HR Department and Administrative Services
Maintain Vice Presidents’ calendars, meetings, appointments and conferences, expense reports
Arrange travel and accommodations as necessary
Produce Power Point presentations and documents for Board of Directors Meeting, People Review Meetings, and Employee Meetings
Organize Corporate and Volunteer Events
Create company newsletters and announcements
Implement and maintain Employee Service Award Program
Update and maintain company Organizational Charts
Reconcile monthly hotel charges for the world-wide Atwood travel program
Schedule meetings and arrange luncheons as needed
Managed Employee Directory database
Assist Training Department with training bookings, linking certificates and assessments in Skills, process invoices for payment, prepare FCPA and Vendor approval documents
Archive employee files
Code and process departmental invoices
Maintain stock of Recruitment On-Boarding and Benefits On-Boarding Packets
Training Coordinator
Atwood Oceanics, Houston, TX December 2013 – December 2014
Process all incoming Training Invoices.
Link all employees Training Certificates in Skills XP
Schedule Training and associated travel for employees .
Maintain Training Excel spreadsheet in order to track training compliance and associated travel.
Reconcile Credit Card charges with Training charges.
On call evenings and weekends to troubleshoot training and travel queries.
Marketing Administrative Assistant
Simon Property Group, Inc., Katy, TX March 2012 – December 2013
Perform the administrative functions of the Gift Card Program.
Assist in the coordination of Promotions/Events.
Perform Marketing administrative functions.
Administer Kidgits Back-of-House responsibilities.
Administer SBV Slim/Salesforce lease applications.
Perform Mall Management office administrative functions.
Administrative Assistant
PM Realty Group, Houston, TX December 2011 – March 2012
Greet business professionals and executives.
Maintain Angus work order system.
Work on Kastle data base for security access system.
Assist Property Manager, Assistant Property Manager, Accountant, Administrative Assistant and Due Diligence Coordinator with document preparation in Microsoft Word, Excel Spreadsheet preparation and Due Diligence compliance.
Various Temporary Positions – Primary Services, Houston, TX February 1999 – December 2002
Contract Analyst - Reliant Energy Retail Group, Houston, TX
Process contracts for timely execution; maintaining an accurate contract database and ensuring accuracy across systems; generating regular status and compliance reports; and preparing special studies and reports upon request.
Prepare contracts and contract amendments for routing, enter routing dates and track the status of all unexecuted contracts within assigned area of responsibility. Communicate roadblocks in achieving timely routing, resolution of issues and execution to the Manager of Contract Management.
Coordinate with routing and follow through required for standard compliance reports and ensure that the contract database is updated when required. Examples of standard compliance reports are contract expiration dates, state tax exemption status and quantity usage limitations.
Validate contract terms in the physical contract against contract database to ensure accuracy and validate across systems for accuracy. In the current environment, that will require comparing reports from the different systems (for example, that the contract terms in the Supply Database are the same contract terms in the CCS, the accounting system). Ultimately, the cross system validation will require monitoring checkpoints to ensure that date is transferred properly.
Assist in system testing for new implementations and enhancements. Generate and prepare regular status and compliance reports for the Manager. Perform special studies of contracts as required. Prepare management presentation reports as required. Consistently analyze methods and recommend changes to streamline processes within assigned area of responsibility.
Duty Drawback and Special Project - Texaco, Houston, TX
Special project for merger with Chevron. Creating maps and spreadsheets outlining various areas of aviation gasoline output.
Monitor fuel delivery transactions for international airline carriers.
Compile monthly reports of fuel transactions for international airline carriers at major airports across the United States; work with foreign airlines to obtain missing data required by U.S. Customs.
Process monthly reports and U.S. Customs form 7514 for duty drawback refund and send copies for verification and signature to international airline carriers.
Provide Duty Drawback Status Reports to general aviation management.
Obtain fuel delivery volume information for various plant locations.
Provide assistance and support to the worldwide supply coordinator.
Executive Assistant to CFO, Controller, Financial Accounting Group – Coral Energy, Houston, TX
General administrative support for CFO, Controller, and Financial Accounting Group i.e. Scheduling meetings, coordinating calendars, travel arrangements, preparation of presentations, preparation and tracking of expense reports, preparation of spreadsheets, filing, coordinating several office moves, coordinating move of Controller overseas, ordering all department supplies and equipment (computers, fax machines, printers, etc.).
Senior Secretary, Internal Audit Department – Apache Corporation, Houston, TX March 1992 – October 1997
General administrative support for department, i.e. correspondence, report preparation, expense report preparation and tracking, preparation of personnel reports, travel arrangements (domestic and international, including visa applications), telephone support, meeting planning (onsite and offsite), preparation of presentation materials, ordering all department supplies and equipment (computers, fax machines, printers, etc.).
Preparation of Joint Venture Audit files, accumulation of pre-audit information, scheduling audits and interfacing with contract auditors.
Assisted in Vendor Audits.
File room maintenance including archiving of old files, tracking new files and general upkeep.
Preparation of materials and support for Audit Committee Meetings as well as interfacing with Senior Management and Audit Committee members.
Worked directly for General Auditor and was responsible for a number of personal items, i.e. writing checks and paying bills, planning parties, framing artwork, etc.
Academic Qualifications
A.A.A. - Bauder Fashion College, 1981
Major: Fashion Merchandising
References Available Upon Request
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