Accounts Payable Administrative Assistant
Resume:
PAMELA WOODS
*** ***** ****** *****, **********, FL 32068 ac1mja@r.postjobfree.com 607-***-****
OBJECTIVE
Make contributions to the organization to the best of my ability and to develop new skills and share my knowledge while interacting with others and achieving new heights.
SKILLS & ABILITIES
Accounts Payable Specialist with extensive knowledge of Microsoft Excel, Intuit QuickBooks and Microsoft Dynamics Ax software. Hard working, detail oriented and highly organized. I work well independently or as part of a team with more than 15 years’ experience.
EXPERIENCE
ACCOUNTS PAYABLE SPECIALIST • ALFRED ANGELO
DELRAY BEACH, FL • 06/2015 TO 07/2017
Part of a team that processed invoices daily after review and coding to appropriate company or department, which included utilities, advertising, bridal shows, marketing, IT invoices, consulting and retail purchases, among others, entered into MS Dynamics software using a complex financial dimensions coding system, matched sub contracted seamstress invoices to the main reporting and uploaded the data into the system for payment.
Processed all of the freight vendors for the company, breaking out the duty, customs, brokerage and freight charges, which included international and domestic.
The main lead for all of the far east vendor invoice processing using a PO match in the dynamics ax system, verifying cost, quantity, color and cut numbers.
ACCOUNTS PAYABLE ADMINISTRATOR • BISHOP BROTHERS INC
TOWANDA, PA • 08/2012 TO 02/2015
Researched and resolved accounts payable discrepancies.
Coded and entered invoices daily into the QuickBooks accounting software, processed payments weekly.
Created daily and weekly AP reports for accounting management and owners.
Reconciled vendor statements and handled payment complaints or discrepancies.
Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
Answered and managed incoming calls while recording accurate messages or transferring calls. Also when needed was the backup for McGuire Septic service which required scheduling appointments.
Opened and properly distributed incoming mail.
Assisted with company event planning.
Obtained signatures for financial documents and internal and external invoices.
Maintained and reconciled large volume credit card purchases and fuel accounts for staff, supervisors and owners.
ADMINISTRATIVE ASSISTANT • TIOGA OPPORTUNTIES
OWEGO, NY • 03/2009 TO 08/2011
Support the administrative team
Entered and processed accounts payable
Answered telephones
Maintained office supply inventory
Maintained employee information in the access database
Created monthly parent information calendars for mailings
Supervised the clerk/receptionist
DATA MANAGEMENT SPECIALIST • LOURDES TIOGA PACT
OWEGO, NY • 04/2007 TO 03/2009
Managed the program families information in the access database
Maintained department files
Ordered and maintained office supply inventory
Monitor in home visitors activities and inquires
Greet, screen and escort visitors
FISCAL ASSISTANT • LOURDES YOUTH SERVICES
BINGHAMTON, NY • 02/2005 TO 02/2007
Provided fiscal and administrative support to the department and the fiscal administrator
Maintained staff changes and or revisions using an excel program
Data entry for time and attendance on the Krono’s payroll system
Entered and processed weekly accounts payable
Answered telephones and transferred calls.
EDUCATION
DON W. MCCLELLAND JR. SR. HIGH SCHOOL, WAVERLY, NY
HIGH SCHOOL DIPLOMA, 1980
REFERENCES
DEBORAH HIGHTOWER, STAFF ACCOUNTANT
ALFRED ANGELO
CHRISTINE WADSWORTH, INVENTORY MANAGER
ALFRED ANGELO
VANESSA MCINTOSH, VICE PRESIDENT OF FINANCE
ALFRED ANGELO
LINDA ALBERSON, ACCOUNTS PAYABLE MANAGER
ALFRED ANGELO
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