Administrative Assistant Professional Experience

Susan Quinn

Florida, NY *****- 845-***-****- ac1lwt@r.postjobfree.com

PROFESSIONAL EXPERIENCE

John S. Burke Catholic High School - Goshen, NY November 2005- Present

Administrative Assistant to the Vice Principal for Academics

Answers the telephone, direct calls to the proper staff or faculty member or voicemail, allows entry to visitors after scrutiny, assists all in a professional and friendly manner.

Keeps official records and executes administrative policies as determined by and in conjunction with the Principal and Assistant Principal for Academics.

Responsible for determining absentee faculty and staff, scheduling their classes and distributing the appropriate coursework.

Prepares memorandums outlining and explaining administrative procedures and policies to faculty and staff.

Makes announcements over the public address system when necessary with a professional voice. Responsible for the operation and maintenance of the public address and bell system.

Responsible for the telephone system and its operations; including training staff and communicating with the system vendor regarding maintenance.

Acts as a purchasing agent, cultivating the necessary business relationships with representatives integral to the smooth functioning of the school. Orders all office supplies

Responsible on a daily basis for the needs of faculty

Prepares Honor Rolls and certificates for Academic Achievement, Honor Roll and Principal's List.

Act as secure custodian of Regents exams and student records.

Responsible for the gathering of correct information and printing of diplomas, graduation awards and all occasions relating to the graduating class. This includes responsibility for outside functions.

Collects, processes, and distributes all incoming and outgoing mail. Responsible for the smooth operation of all postage machinery including federal updates, repairs and purchase of materials.

Liaison to Xerox for the operation and maintenance of all business copiers. Maintains all other printers and scanners in the building. Schedules vendors and salespersons for contracts and supply price negotiations.

Manages the Driver's Education program each semester.

Florida Public Library Florida, NY

Substitute Librarian Sep 2003 – Sep 2006

Maintained the library's collections of books, serial publications, documents, DVD collections and other materials.

Furnished information on library activities, facilities, rules and services.

Explained and assisted in the use of reference sources, such as computer listing catalog, book and periodical indexes to locate information.

Maintained reference and circulation materials.

Data entry including adding and removing library patrons, compiling lists of library materials according to subject and interests, maintaining daily and monthly records.

Responded to written and telephone requests. Responsible for notifying patrons of their hold requests and overdue fines. Answered all telephone calls. Excellent track record of assisting patrons from the oldest to the youngest.

EDUCATION

City College of New York- NY, NY

Bachelor of Arts Degree - cum laude

ADDITIONAL SKILLS

Honest. Reliable. Responsible.

Proficient in Word, Excel, PowerPoint, Access and Publisher.

Superior editing, grammatical and spelling skills.

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