Sales Administrative Assistant

Cira Calabrese

** **** *****

Tappan, NY *****

845-***-**** cell 845-***-****

Email: ac1l2e@r.postjobfree.com

VOLKSWAGEN CREDIT INC. Woodcliff Lake, NJ June 25 2007 - Present

Assistant to Region Vice President

oHandled all travel arrangements and submission of Expenses utilizing Concur

oKept lines of communication open between Vice President and all Field and Staff employees

oPrepared emails and letters of correspondence to Dealers, Office staff and Field Staff

oScheduled all calendar events

oArranged all Vice President dinner meetings and Region meeting dinners

oAssisted in answering incoming calls

oArranged and Coordinated all meeting planning

Bi-Yearly Staff Region Meetings (onsite and offsite)

Dealer Meetings

Region Holiday Party

Sales Coordinator

oAssisted Field Sales Representatives

oCreated and ran reports for Vice President and Field Sales Staff with the use of Salesforce and Business Objects

oPromoted Sales Activities

oActed as a liaison between Field Sales Representatives and Dealers

oFollowed up on phone calls on behalf of Field Sales Staff

oOrganized and developed Sales Promotion Materials and Communication

oProcessed purchase requisitions, invoices and tracked department budget and resolved discrepancies with Accounts Payable as required

Communication Coordinator

oPrepared and maintained various Region lists

oMaintained Dealer Retail and Wholesale contact list

oCoordinated and complied with all Phone & IT issues-(worked as IT troubleshooter)

oContact person for VWoA Security within the Volkswagen Group suites during and after work hours

oInitiated process for new employees or re-located Field Personal with ordering all computers, laptops, monitors, docking stations and cell phones, & company cars

oCoordinated Medical Biometric Screening for all Field and Staff employees of Region office on a yearly basis

Region Operations Analyst Assistant

oProcessed Electronic Funds Transfer payments and flooring request

oAssisted with Wholesale Dealers takeovers and take outs

oCoordinated Wholesale documentation for Dealership takeovers and Line increases

oHandled all Dealer floor plan transfers of inventory

oSupported Area Dealers by providing Dealer refunds, VIN corrections, addressed questions/issues with Dealer Access System and error correction (payments, VINs and loans)

ASTON MARTIN NA, Mahwah, NJ June 2005 to June 2007 (Contract employee)

Administrative/Sales Distribution Coordinator

General office Administrative tasks: answering phones, preparing letters, scheduling meetings, managing calendars, distribution of mail and faxes

Administered vehicle importation process, liaising with brokers and retailers to ensure on-time error free delivery of vehicles

Manually typed all invoices and Manufacturers Certificates of Origins for vehicles ordered by retailers

Monitored payment detail database, identify and process irregularities appropriately

Maintained monthly Build and Pre-Owned RDR data, ensuring accurate tracking and reporting of sales

Provided business support services to Aston Martin Mahwah Staff

Processed paperwork with the Department of Motor Vehicles with regard to ownership change and branding of titles

CONTRACT EMPLOYEE FROM 2002-2007 DETAILS AVAILABLE UPON REQUEST

BMW NA,

Mercedes Benz NA

Jaguar Land Rover NA

VOLVO CARS OF NORTH AMERICA Rockleigh, NJ February 1994 - September 2001

Corporate Fleet Coordinator

oHandled the sale of all company turned in vehicles and employees off lease vehicles

to employees and their families and VIP’s.

Administrative Assistant

oHandled all administrative work for the Region Auction Manager

AWARDS

Recipient of four Volvo Bravo Awards for exemplary performance

EDUCATION

Associate in Applied Science Degree Candidate in Nursing, Rockland Community College Suffern, NY

Office Skills Certification, Rockland Community College, Suffern, NY

PROFESSIONAL DEVELOPMENT

Volkswagen Credit Inc. Training, Salesforce Training, Business Objects, Concur

Volvo Environment Training, Memo for Windows, Retailer Master Training

Microsoft Excel. Access, Windows, Launch Training and Time Management

Microsoft Word, Power Point, Outlook and Lotus Notes

Letters of Recommendation will be furnished upon request

Contact this candidate