Curriculum Vitae

Samia Al-Fareh

An adaptable and experienced Administrative Assistant, proficient with various computerized systems. Quick learner and can relate well with people at all levels. Many years experience gained in private companies and diplomatic cord missions. Self-motivation and ability to take the initiative

Trustworthy and hard working and works to strict deadlines. An adaptable and experienced Project Manager with strong analytical abilities. Problem solving skills.

Full Name: Samia Ahmed Al-Fareh

Place of Birth: Republic of Yemen, Taiz

Nationality: Yemeni

Address: 105 West AVE APT 3

East Syracuse NY 13057 - 2100

Tel: 917-***-****

E-mail: ac1jc2@r.postjobfree.com

Work Experience:

Nov 2016 – Recent

Document Control Administrator

United Radio- Consumer Division

Main Duties and Responsibilities:

Formulates and maintains quality objectives and coordinates objectives with procedures in cooperation with managers to maximize product reliability and minimize costs.

Creation & Maintenance for the quality documentation (procedures, Flowcharts) and implementation statistical methods in areas of quality concern.

Review equipment regularly for equipment due for service or calibration.

Coordinate internal quality audit plan in manner to maximize audit effectiveness and minimize costs.

Maintain quality audit documentation (procedures, noncompliance Reports, Corrective actions reports, 1st, 2nd, 3rd party Audit History, etc.)

Ensure compliance with United Radio’s policies and procedures, and quality systems.

Jun 2015 – Mar 2016

Protection & Gender Officer

National Foundation for Development and Human Rights, Sana’a - Yemen

Main Duties and Responsibilities:

Participate in the development of project plan and activities

Supervise the work of the local partners.

Coordinating with logistic, administration and finance units to procure all equipment, supplies, materials and services required to implement the project activities, ensuring cost efficiency and accountability in compliance with NFDHR and donor regulations and procedures.

Representing NFDHR in relevant thematic working groups as well as other coordination and ad meetings, as needed.

Compile staff attendance and evaluation of performance according to project admin hierarchy.

Supervising the mapping of existing protection services in targeted areas.

Identify partner capacities and structures for partnership and potential partnership.

Establish / self-referral mechanisms in targeted areas.

Build the capacity of supervised staff via training, instruction …etc.

Coordinate with FO to assist ED and/or PM in fulfilling project reporting requirements to donor.

Contributing to the maintenance of an up-to-date service mapping of the service providers operating in the area and take proactive steps to remain informed about the available services.

Replace PM as needed.

Report staff attendance and performance evaluations.

Feb 2014 – October 2015

Senior Grants Database Assistant

International Organization for Migration, Sana’a – Yemen

Project Name: Yemen stabilization Initiative

Main Duties and Responsibilities:

Maintain the program database, ensuring detailed grant budget and narrative information, and the tracking of grants status.

Identify any grants lacking information or action to ensure smooth and efficient progress of grant activities.

Take minutes of grants proposal meetings and post the Yellow light stage ideas into OTI country room (USAID online web portal for donor to monitor program's documents).

Ensure that all payments are timely tracked internally in the database for donors’ requirements.

As required, provide assistance with translation and interpretation from English to Arabic and vice versa.

Updating the database according to amendments signed and agreed by the donors.

Review and Upload field conference calls to the country room.

Acting Grants Manager with all duties in emergency cases.

Dec 2012 – Feb 2014

Grants Unit Assistant

International Organization for Migration, Sana’a - Yemen

Main Duties and Responsibilities:

Provide organizational support to the maintenance of the Program and Grants office.

Maintain and update the IOM Grants documents Tracking tools (excel) and facilitate the status of all YSI Grant Activities.

Act as focal point for all documents sent to Grants Unit, and ensure that all documents received meet donor's standard from all YSI sub-offices.

Liaise with field offices to collect relevant information and missing documents to be filed to grant files.

Coordinate with Procurement and Contracts Department to ensure that all contracts and procurement information are collected and saved within each grant file.

Coordinate with administration and finance to ensure that all administrative and finance information are collected and saved within each grant file.

Liaise with Senior Grants Database & IT Assistant and provide support in ensuring that all payments are timely tracked internally.

As required, provide assistance with translation and interpretation from English to Arabic and vice versa.

Sending the Grants Tracking Matrix on a weekly basis to the Senior Management Team (IOM DC + Sana’a).

Backup and assist Senior Database Assistant in uploading required documents by donor to the country room and linking them to the database

Upload field conference calls to the country room.

Acting Senior Database Assistant with all duties in emergency cases.

Acting Grants Manager with all duties in emergency cases.

Sep 2010 - Dec 2012

English Teacher

American International School

Main Duties and Responsibilities:

Prepare materials and classrooms for class activities.

Instruct students individually and in groups, using various teaching methods such as lectures, discussions, and demonstrations.

Establish clear objectives for all lessons, units, and projects and communicate those objectives to students.

Plan and conduct activities for a balanced program of instruction, demonstration, and work time that provides students with opportunities to observe, question, and investigate.

Establish and enforce rules for behavior and procedures for maintaining order among the students for whom they are responsible.

Observe and evaluate students' work to determine progress and make suggestions for improvement.

Adapt teaching methods and instructional materials to meet students' varying needs, abilities, and interests.

May 2007 - Aug 2010

Administrative Assistant

Print Art (Part time)

Main Duties and Responsibilities:

Checking consistency of filed documents

Reviewing Invoices

Preparing the financial report for management team

Issuing the invoices for payment

Aug 2006 - April 2007

Contractor Travel Assistant

Yemen Liquid Natural Gas (YLNG).

Main Duties and Responsibilities:

Oversee accommodation and travel arrangements for all employees and visitors at Hotels and Camps both inside Sana'a, and at locations throughout Yemen.

Review invoices for accuracy, ensure all documentations are included to support payment, transmit them to Finance Department for payment.

Mar 2003 - Sep 2005

Assistant to Finance and Administration Director

Sabafon GSM company, Sana'a, Yemen.

Main Duties and Responsibilities:

Prepare monthly reports for the Finance department and send them to the General Manager.

Receive the cheques and account transfers to be signed by my Manager after my review and quality edit.

Ensure all payments are accompanied by supporting documents.

Maintain schedules and plan and arrange meetings.

Responsible for overall administrative functions for the director, including the filing and scanning of essential documents.

Attending meetings to make the minutes of meetings, make flight reservations, review and maintain online correspondence.

Provide editing and proofreading of documents for the Director.

Maintain the filing system of all staff, and ensure all files are updated with the right documents.

2001 -2002

Media Coordinator

HAMS Agency for Advertising, Sana’a, Yemen.

Main Duties and Responsibilities:

Conduct marketing duties including contact and meet with clients and develop new business.

Coordinate customer quotations and advise clients on the budget for the ads through the Year-Month-Week.

Responsible to make commitments and bookings with the written Press, Television, and Radio outlets.

Conduct a final quality check and review of advertising products.

Issue the ads according to our reservations and customers' requirements.

Coordinate billing and follow up on clients' satisfaction and payments.

Education

- Graduated from Sana'a University, English Literature Department- Bachelor of Arts & Human Sciences.

- Completed general secondary school graduation (literary section) at Al-Talaee Private School

- Certificate, English Level 6 at Yemen American Language Institute YALI.

Computer Skills:

- Proficiency in the use of computer & software applications especially Word, Excel, Access, PowerPoint, Document Scanning and document imaging.

- Excellent experience in internet application

Competencies

- Resourceful, dynamic, self-starter, mature, tactful, and team player.

- Ability to establish priorities and to plan, coordinate & monitor work plan.

- Ability to work under pressure and to face Ad hoc tasks eventually when required.

Skills:

- Having the ability to use a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems. In addition, using computers to do tasks previously handled by managers and professionals; create spreadsheets, compose correspondence, manage databases, and create presentations, reports, and documents using desktop publishing software and digital graphics. May also negotiate with vendors, maintain and examine leased equipment, purchase supplies, manage areas such as stockrooms or corporate libraries, and retrieve data from various sources.

- Can work as virtual assistant, who work at a home office, using the Internet, e-mail, fax, and the phone to communicate with clients. Other duties include medical or legal transcription, writing and editing reports and business correspondence, answering e-mail, data entry, setting appointments, making travel arrangements, bookkeeping, and desktop publishing.

- Experience in writing and drafting official letters.

- Ability to translate English to Arabic & vice versa.

- English and Arabic well experienced.

- Project Management Professional (PMP) training Certificate (35 hours).

- (I know Gender) online training certificate for only UN staff.

Languages:

Arabic: Written & Spoken Excellent

English: Written & Spoken Excellent

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