Manager Accounts Payable
Resume:
Susan Jaynne Potts
Cranston, RI
E-Mail: ********@*****.***
Spilldam Environmental Inc. & Chrisbeth Inc.
Office Manager/Accountant 2013 – Current
oManaged all A/P, A/R, H/R, Payroll & monthly rental income & expense.
oProcess weekly check run reviewing all checks prior to mailing.
oCreated PO’s for all materials to order, & 3-way match for processing payments.
oCreated the BOL’s, shipping labels, invoices and all NAFTA certificates for shipments out of the country.
oPrinted & mailed customers monthly statements & contacted customers for collections on Past due accounts.
oPerformed monthly bank, credit card & Barter account reconciliation’s ..
oManaged the monthly journal entries and processed all month end and year end reports.
oReconciled the G/L accounts through the G/L
oPreformed maintenance on Sales tax exempt accounts.
oReconciled the Due to From accounts.
oCreated manuals with proper procedures for all the above responsibilities, & employee benefits & disciplinary procedures.
oUtilized Quickbooks.
Robert Half International
Salaried Professional Service- Various Assignments 2012 – 2012
First Trade Union Bank- Sr. Accountant/Financial Analyst
oAll A/P work including entering employee expense reimbursement Forms, Scanning and processing all invoices, and verifying proper approval.
oProcess weekly check run, posted the positive pay file for ACH direct deposits, and review all checks prior to mailing.
oComplete all daily reports for the bank including Unattended Processing report, Sweep and Cash reports.
oProcessed the weekly federal reporting report (FR2900)
oAssisted with the M/E reconciliations.
oAssisted in preparing for the audit in the bank’s Investment Dept., Accounts Payable Dept., and Due to From accounts.
oUpdated the monthly Power point presentations for the Board of Directors meeting which included all high level financial statements, trends and ratios.
oProcessed the Journal entries for wires and loans.
oMonitored the daily settlement sheets for the banks five locations.
oCreated a manual with proper procedures for all the above responsibilities.
oUtilized Prologue, Doc Star, Bank Sweep Manager (BSM-CDM) Software.
Tufts Medical Center 2008 - 2011
Accounts Payable - Manager
oOversee 11 employees, and assist when needed.
oReorganized the structure of the accounts payable department.
oEstablished open communication with A/P & purchasing departments in order to work effectively as a team.
oCreated permanent files for leases, vendor contracts, & employee files. Updating all information as needed.
oProcess Accounts Payables month end & year end reports.
oComplete all 1099’s & prepare the 1096 for year end.
oResearched monthly statements and discovered credits to apply to various vendor accounts.
oReceive rush check requests and process in a timely manner.
oProcess the weekly check run, reviewing all checks before mailing out.
oHire, review & terminate employees as needed within the A/P department.
oImplemented 2 Lean Six Sigma projects in the accounts payable department.
Robert Half International
Salaried Professional Service- Various Assignments 2006 - 2008
Tufts-NEMC- Accounts Payable Manager (1/08 – 04/08)
oOversee 11 employees and assist when needed
oReorganized the manager’s office and some of outer office.
oProcessed month end reports.
oCompleted 1099’s & 1096 for Y/E 2007.
oReceive rush check requests and process in a timely manner.
oProcess the weekly check run, reviewing all checks before mailing out.
oCreated a central location for all 1099’s from 2000 to current.
oUtilized Lawson software
Dunkin Brands - Payroll Supervisor/Manager (11/07 - 1/08)
oReviewed all payroll taxes for Canada & filed all taxes due from 2002 to current.
oReorganized department and updated all tax files for U.S., Canada and Puerto Rico.
Hammer & Company - Senior Accountant (1/07 – 11/07)
oReviewed A/R daily & processed A/P checks as needed.
oReconciled bank statements from October 2006 to current.
oCreated job descriptions, employee manuals & M/E & Y/E procedures for the financial office.
oCreated permanent files for contracts, policies, & employee files and updated as needed.
oProcessed payroll bi-monthly.
oResearched comparative rates for medical and dental benefits for staff.
oProcessed all commission checks.
oReviewed and analyzed all speaking engagements for Profit and Loss statement.
oUtilized QuickBooks software.
DentaQuest Ventures, Inc. - Senior Accountant (11/06 – 12/06)
oCleaned up general ledger accounts in Oracle by analyzing each account listing discrepancies from the financial statements.
oPrepared the M/E package & proved out all totals as required by Sarbanes–Oxley, then sent out for review, approval & appropriate signatures.
Solios Asset Management - Senior Accountant (10/06 – 11/06)
oReconciled general ledger.
oResearched and organized trust transactions for 7 trust funds from 1999 to present.
oImplemented accounts payable system and created policy and procedure manual.
oUpdated bank reconciliations, some of which had not been reconciled since 2002.
oReviewed all credit cards, closed unnecessary accounts and researched charges not recognized by owners.
oUtilized QuickBooks software.
Managesoft, Inc. - Senior Accountant (9/06 – 10/06)
oPrepared 95 various reports for upcoming audit, including A/P, A/R, complete financial statements, listing of journal entries for the fiscal year, summary of bank journal activity, and A/R aging by invoice and customer.
oCreated summary schedules of investments and cash accounts with comparative balance and inter-bank transfers.
oPrepared comparative statements for each account balanced out to the general ledger.
oReconciled general ledger accounts through trial balance.
oCreated excel spreadsheets for accruals, roll forwards, and any year to year comparison reports.
oCreated schedule with A/R accounts and balances for last year.
oReconciled bank statements.
oUtilized Peachtree software.
Journal Register Company - Accounting Department Manager 2005 – 2006
oSupervised accounts payable, accounts receivable, payroll and data entry departments.
oPerformed monthly bank reconciliations, journal entries and financial reporting to corporate.
oReconciled general ledger accounts through trial balance.
oPerformed maintenance of W-9 and 1099 reporting to the IRS.
oHired, reviewed, and terminated employees.
oUtilized Oracle, NE Enterprise and AS400 software.
Cedrone Luber-Finer Sales - Office Manager/Accountant 2001 – 2005
oManaged office overseeing five other employees.
oHandled monthly bank reconciliations, journal entries and distribution of financial reports.
oReconciled general ledger accounts through trial balance.
oHandled accounts payable, accounts receivable and payroll.
oPrepared and paid Cedrone’s monthly sales & use tax.
oPursued collection of receivables through small claims court when necessary.
oPrepared loans for processing and performed credit checks on potential customers sending notices of approval or denial.
Bristol Property Management - Bookkeeper 1999 – 2001
oReconciled multi-company bank statements.
oSet up and established a filing system for multi-company establishment.
oHandled accounts payable, accounts receivable, payroll, Common Area Maintenance (CAM) reports and distribution of financials.
Skills Overview Software Overview
Accounts Payable/Accounts Receivable
Bank Reconciliations
Loans/Collections/Billing
Fixed Assets
General Ledger
Financial Statements
Journal Entries
Month End/Year End Close
Payroll
CAM Reconciliations
System Set-up
1099& 1096 Preparation
W-9’s & Vendor Maintenance
Trial Balance
Expense Reports
Sales and Use Tax
Lawson
Oracle
AS400
MRI
Timberline
Peachtree
Excel
Word
PowerPoint
Access
Quicken
N.E. Ent.
Lotus
ADP
Paychex
QuickBooks & QuickBooks Pro
Education
Bachelors Degree, Business Management, Mount Ida College
Associates Degree, Business Administration, Accounting, Community College of Rhode Island
Green Belt, Lean Six Sigma, Tufts Medical Center
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