Administrative Assistant Executive
Resume:
MICHELLE (SHELBY) JOHNSTON
Fallon, NV 89406
775-***-**** (cell)
Profile I am an accomplished Executive Administrative Assistant with over 20 years of experience in
the global high-tech and medical product distribution industries supporting multiple senior level
executives ranging from Director to Executive Vice President.
Education Western International University, Online Studies – Associates of Arts in Health Administration.
Technical Skills Microsoft 2010 Software: Outlook, PowerPoint, Excel, Word, Visio, Access,
SharePoint, eMeeting2012, Intercall/WebEx, Concur, SAP, LotusNotes
Work History
2010 – 2017 Applied Materials, Santa Clara, CA – Executive Administrative Assistant
Provide administrative support to multiple senior level Executive Vice Presidents and global teams.
Answer/route calls on Executive Vice President’s extension; responding to voicemails when appropriate.
Maintain multiple calendars clearing conflicts as needed.
Monitor inboxes and provide appropriate feedback as needed.
Arrange weekly, bi-weekly, monthly and quarterly meetings.
Coordinate large/complex departmental events both onsite and offsite.
Arrange multi-line conference calls/video calls utilizing appropriate equipment and bridge providers.
Prepare executive PowerPoint presentations.
Prepare necessary materials for Passport and Visa renewals.
Provide support of office equipment (ordering of supplies and clearing errors).
Create/track expense reports and clear any audit finds.
Arrange domestic and complex international travel through onsite travel department.
Provide back up support to other administrative staff.
2003 – 2010 Cardinal Health, Dixon, CA - Executive Administrative Assistant
Provided administrative support to the Director of Operations and the Regional Director of Sales.
Maintained multiple calendars.
Arranged weekly, bi-weekly, and monthly department meetings.
Coordinated customer tours of the facility.
Set up multi-lined conference calls through a bridge provider.
Prepared PowerPoint presentation materials.
Provided support of office equipment (ordering of supplies and clearing errors).
Entered and tracked expense reports through Gelco/Concur.
Ordered office supplies.
Processed/routed all facility invoices within strict deadlines including entering into the A/P interface.
Ran reports on a weekly, bi-weekly, and monthly basis using Microsoft Access and Business Objects.
Arranged domestic travel through a travel desk.
Acted as President of the Employee Activities Committee.
Provided back-up support to the Operations Coordinator.
Provided back up support to the Receptionist/Payroll Associate.
2002 – 2002 Capital Staffing (contract), Cupertino, CA – Administrative Assistant
Supported the Director of Global Services and the Northwest Area Global Services field.
Arranged weekly, bi-weekly, and monthly department meetings.
Set up multi-lined conference calls through a bridge provider.
Prepared PowerPoint presentation materials.
Maintained multiple calendars.
Provided support of office equipment (ordering of supplies and clearing errors).
Managed, approved and tracked staff expense reports through Captura.
Managed inbox for the Director.
Ordered office supplies.
1994 – 2002 LSI Logic Corporation, Milpitas, CA – Senior Administrative Assistant
Supported Directors, Vice Presidents and Engineering Teams.
Prepared PowerPoint presentation materials.
Arranged travel through an on-site travel desk.
Maintained multiple calendars.
Managed approved and tracked expense reports through SAP.
Provided weekly and monthly reports from SAP on Bookings and Backlog data.
Worked directly with Vice President of Sales to plan Holiday Celebrations for 4 departments.
Answered/routed calls on director’s extension, responding to voicemails when appropriate.
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