Accounting Assistant

Margarita L. Boyington

***** ***** *****, *******, ** 92804 Cell: 714-***-**** ac1ir5@r.postjobfree.com

EXPERIENCE

**/**** **** ******* *** Hills Industries – Huntington Beach, CA

Bookkeeper - Payroll, A/P, Wells Fargo Positive Pay, A/R

05/2016 thru 03/2017 Various Temporary Assignments

Accounts Receivable - Allied Universal Security – High volume past due throughout the United States.

Bookkeeping - H B Electric - Process all financial documentation needed for accountant.

08/2006 thru 4/2016 Accounting Assistant

Tellkamp Systems, Inc. – Santa Fe Springs, CA 90670

Month-end Processing - Reconcile Bank Statements. Prepare accounts payable accrual. Purchases Clearing Analysis. Service Analysis. Other Receivables Analysis. Labor Clearing Analysis. Engineering Labor Reports. In-house Labor Report. Direct Cost Analysis. Post journal entries. . Run month end reports. Verify per diem paid to nights on the road. Update vacation schedule. Report Workers Comp injuries immediately and follow up until closed. OSHA 300 at year end

Accounts Receivable - Checks are copied and bank deposit prepared and ready for courier daily. Process all payment in MAS90 cash receipts. Contact vendor with past due accounts for payment status. Process cash with order billing, progressive billing and final billing on all Manufacturing. Process all service order billing in MAS90 sales order billing. Update sales tax spreadsheet for all invoices billed.

Accounts Payable - Purchase order payables: Match invoices to receiving packet, check pricing and item quantity. Debit or credit as needed to pay for items received. Make copies of all debits or credits to submit to vendor. Create alphabetized batch, enter total number of invoices, total invoice dollar amounts and discounts available. Enter into MAS90 purchase order receipt of invoices.

- All other payables: Bankcard, Gasoline, and Lowes/Home Depot store purchase must have a receipt with job number or explanation as to the expense, code as advised. Insurance, utilities are to be coded by department percentages. Prepare sales tax payment online. Reconcile petty cash and code expenses. Process per diem for employees as requested. Input payroll taxes in MAS90. Post temporary and in house labor. Run checks on weekly basis, copy and attach all back-up for signature. File in accounts payable file.

Purchasing - Request purchasing quotes for material needed to meet production guide lines. Create purchase order with proper job cost code or inventory codes for each line item. Request vendor confirmation on purchase order. Follow up on open orders or backorders as needed. Set up new vendor with all necessary insurance and tax information. Arrange temporary labor for out of state installations. Create blank purchase order for employees with confirmed hourly wages and projected job completion. Order office supplies as requested or as needed.

Receiving - Receive and sign for orders from vendor truck or u.p.s., verify items to purchase order and sign for shortages or damage as needed at the time of receipt. Contact vendor with any shortages or damages to ensure the replacement as soon as possible. Create “wasp” move report for inventory item to charge job. Enter into MAS 90 receipt of goods. Attach packing slip, purchase order and receipt of goods for accounts payable. Copy purchase order for job file.

Receptionist - Greet customer and vendors, answer incoming calls, open, date and distribute mail.

Prior to 2006 – Vendor Correspondence Senior Team Lead

House 2 Home formerly Home Base

Supervise 7 vendor correspondence processors in high volume accounts payable chargebacks for 80 warehouse

Locations.

Microsoft Office Excel, Word, Outlook, Peachtree, MAS90, WinTeam, Odyssey, ADP, Wells Fargo Positive Pay.

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