Finance, Compliance,Project Customer Service
Resume:
Shelagh D. Tscheschlog
Collegeville, PA 19426
*******@*******.***
OBJECTIVE: To obtain a challenging and rewarding position that will utilize my experience and unique abilities in a high-impact position requiring creative and innovative approaches to problem solving, strategy development and fulfillment of my personal goals as well as career growth.
CAREER PROFILE: Progressive experience over a period exceeding 17 years in the pharmaceutical industry including payments, finance, contracts, budgets, projects and compliance. Prior experience in marketing and meeting planning as well as an administrative role with increasing verbal and communication skills, dealing with a variety of customers, staff members and employees. Extensive experience in customer service in various positions and industries. Self-motivated; capable of setting up useful priorities and take instant decisions and apply them to meet given deadlines. Adjust easily to innovative concepts and tasks and resourceful in the completion of projects and effective at multi-tasking. Possess extreme eagerness to learn new concepts and processes.
SKILLS:
Ariba, Microsoft Suite, SharePoint, Outlook, Aravo, 3PI, Access, GroupWise, Agreement Management System (AMS),Grant Tracking System (GTS), Merlin, TOPS, Web-ex, SAP, Pegasus, Team Working Skills, Aspen, ezBuy, Impact, On-boarding, Grant Expense management System (GEMS), EDMS, E-clinical, Excellent Written and Oral Communication Skills, Planning and Scheduling, Fieldglass,invoice processing.
PROFESSIONAL EXPERIENCE:
2016 Johnson & Johnson
Remote/Raritan NJ
Financial & Project Specialist January 2016-December 2016
Responsible for tracking spend for a multimillion dollar global IT project and maintaining and tracking budgets for each regional site
Report all committed and actual spend weekly for all sites with information obtained from PMs, Ariba, BVA(SAP), and 3PI
Create Purchase Orders as requested
Communicate within a multi-disciplinary project team to complete assigned tasks on time and within budget.
2015 Johnson & Johnson
Paoli, PA
Financial & Project Specialist March 2015-December 2015
Capture all IT spend from Depuy Synthes and transfer it to JNJ IT IS financial systems (Ariba). Act as both financial analyst and project manager for the ITS shared service team financial integration and spend
Prepare periodic financial reports for management review
Capture and track financial data and perform analysis as directed
Responsible for overall budget for the ITS integration project
Direct financial issues to appropriate manager for resolution
Interact with corporate managers and vendors to resolve financial issues
Create requisitions/purchase orders both for Opex and Capex directly related to project
2014 Endo Pharmaceuticals
Malvern, PA
Compliance Specialist November 2014-January 2015
Member of the Compliance Operations team supporting Endo’s aggregate spend initiatives to comply with Open Payments and State laws related to transparency and disclosure obligations
Work with the business to ensure accuracy of the data and to timely resolve issues.
Create and revise procedures and work instructions for Aggregate Spend processes.
Monitor data feeds of HCP spend data, communicate findings to the business units and facilitate remediation.
2014 Astra Zeneca-Sunrise Systems
Wilmington, DE
Compliance Specialist, January 6, 2014-November 20, 2014
Implement and maintain assigned elements of an effective Science Unit payment transparency program, with specific emphasis on US requirements, systems and tools (including IMPACT, ASPEN Administration, ASPEN Invoicing, and ASPEN Data Entry, ezBuy, SAP)
Conduct selected monitoring activities, and provide operational/project support for auditing, investigations, assurance reporting etc.
Support operational implementation of transparency objectives for GMD and IMED Science Units
Support operational implementation of specific data capture, tracking, and reporting requirements for IMED and GMD Science Units
Manage collation and analysis of business information, consolidation and maintenance of up-to-date documentation to support risk mitigation efforts in the
healthcare area.
Knowledge and understanding of US Federal, State, and Corporate Integrity reporting requirements as relevant to IMED and GMD Science Units
Create Purchase Orders and process payments for reportable spend
Maintain the group mailbox and assign and document incoming work to others in group as well as answer incoming questions
Created job aides on department processes
Train new employees/contractors on day to day activities and processes
2007-2011 Pfizer Pharmaceuticals/Wyeth Pharmaceuticals
Collegeville, PA
Grants & Payment Coordinator, February 2007-May 2011
Satisfy local accounting requirements to process and maintain grants or purchase orders. Set-up and assure proper coding of Budget requests for Investigator Contracts, IBAs, CRO / Vendor / Lab contracts and Scientific Support. Maintain budget status, amounts and coding as needed. Interact with clinical team and R&D Finance to troubleshoot issues as needed. Work with Analysts to compare budget information with grant forecast information on assigned Therapeutic Areas. Address currency exchange issues, out of scope amounts and change in status. Raise issues to management based on experience.
Meet with clinical teams, legal and Contract Group at the start of a study for input on the design of a study payment schedule. Entry of payment schedule information into GEMS, as necessary. Work with Contract Group and study team to modify payment schedules as needed for a specific site or according to study and site progress. Provide information into the forecasting and accrual process based on payment and study progress. Use issue resolution to recommend enhanced procedures.
Create Payment Authorization according to contract payment schedule, guidelines and procedures for Investigator payments, verify patient visits and selected procedures in eClinical. Recalculate partial payments and changes to payment schedules, when necessary. For CRO / Vendor / Lab / Scientific Support and IBA payments, interact with Medical Research, CTO, CCOG and vendors etc. to confirm the accuracy of invoices, multi-service invoice tools, supporting documents and payments. Verify coding of payment against project codes and expense types. For IBAs work with Meeting Planning to reconcile payments for meetings. Track payments made against Budget Requests out of scopes and overall payment metrics, as needed. Obtain signatures, as appropriate for office / region. Route and distribute Payment Authorizations and supporting documentation appropriately as to ensure payment will be made in a timely. Required frequent interaction with study team members to manage, forecast, report and budget for payments.
(Other) Initiate check requisitions, as necessary. Satisfy local accounting requirements to process Purchase Orders. Perform entry into local accounting system as needed for PO requests from management. Maintain purchase orders creation/maintenance of files with copies of contracts, invoices/payments and balance.
Coordinate payment audits with R&D Finance and Clinical Trial Operations. Raise issues to management based on experience with the payment process, policies, R&D Finance requirements and feasibility of types of ad hoc reporting. Provide ad hoc reports on payments and accruals as approved by management. Follow SOPs, job aids and policies approved by management. Provide input to new / updated job aids.
2005-2007 Wyeth Pharmaceuticals
Collegeville, PA
Clinical Resource Coordinator, July 2005-February 2007
Administer Freelance program issuing payment requests, develop contracts for consultants, coordinate information with consultants, update database of freelance information, and regularly attend resource meetings. Obtain all necessary information for the contract, such as AHT and project numbers. Initiate accounts and obtain equipment and space for the consultant. Receive invoices and check for accuracy. Enter information into GTS for a payment authorization or create a PO for payment. Update system databases of freelance activities, procedures, costs and contracts. Participate in development of freelance metrics to track costs of documents as well as hours spent on each project and track progress and develop information on cost effectiveness.
Coordinate and participate in the development of training activities, including the annual department retreat and monthly seminars. Arrange location, reserve venues, and arrange food and scheduling appointments for training classes as well as reserving conference rooms. Arrange training of all freelancers
In charge of technology requirements, set up and arrangements for all departmental meetings as well as coordination with the conference technicians and staff
Handles the input of all related training for the department into the TOPS database
Co-webmaster for the department website
Oversee and train temporary administrator to provide administrative support for department including drafting routine correspondence, scheduling meetings, ordering supplies, submitting expense reports and performing other administrative tasks as required.
2001-2005 Wyeth Pharmaceuticals
Collegeville, PA
Senior Administrator II, March 2001-July 2005
Administer Freelance Program including issuing payment requests, developing contracts for contractors and consultants. Send information and coordinate with consultants. Enter information into GTS for payment. Update system databases of department freelance activities monthly. Update freelance procedures
Preparation of departmental spreadsheets training manuals and expense reports
Provide administrative support for department. Drafts routine correspondence. Coordinates and prepares various monthly status reports including monthly close out reports of terminated projects. Handles coordinating and scheduling meetings. Perform other administrative tasks as required. Support director as well as three managers. Provide back up for other administrators when needed
Routinely handle the technology set up and arrangements for all department meetings including three departmental seminars a month as well as Technology Council meetings and Training Development Council meetings.
Coordinate and participate in the development of training activities, including the annual department retreat. Arrange location, reserve venues, arrange food and scheduling appointments for training classes as well as reserving conference rooms
Prepare any new or exiting employees with the necessary requirements
Oversees the input of all training for the department into the TOPS database
1999-2001 ASA Legal Systems
Blue Bell, PA
Marketing Associate, April 1999 – Jan. 2001
Budgeting, planning, scheduling, contracting, and implementation of trade shows, User Group meetings and the Annual Client Conferences.
Lead generation and ensuring lead tracking is accurately maintained. Planning of direct mail programs, fax-blast and email campaigns. Planning, drafting letters, extracting names from the database, and mail merging the letters sent.
Supervise and schedule all telemarketing activities and telemarketing staff
Media advertising campaign including paid placements and monthly press releases. Assisted in the design of the ads, contracts, and placements.
Creating the concept, message, design, and placement of graphics, printing and inventory of brochures. Working with printers, advertising agencies and designers in development of products.
General support of sales department activity including typing, copying, assembling materials, pricing, quotations, and sending out of various materials.
Implementation and tracking of the Sales Department’s Quality Card program.
Tracking actual expenses, overall marketing budget including forecasting requirements.
Updating and sending monthly newsletters to all clients.
Maintaining and updating website and aided in design of new site
EDUCATION:
West Chester University
West Chester, PA
G.P.A.: 3.42
B.A. in Political Science, graduated cum laude May 1997
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