Manager Office, Executive Assistant

Apryl Garcia Executive Administration Professional

ac1h7k@r.postjobfree.com 760-***-**** Colton, CA 92324

Innovative and detail-oriented administration professional with 9 years of experience facilitating and streamlining office functions and employee workflow within fast-paced environments. Results-driven and passionate motivator skilled in successfully identifying operational weaknesses and implementing training and development initiatives that foster compliance to HR policies and procedures. Leverage a well-cultivated attention to detail contributing to expertise in managing complex schedules, events, and meetings; corporate travel itinerary; expense reporting; and records/documentation maintenance. Collaborative communicator continually focused on building employee and customer relationships and aligning cross-functional teams to drive positive change and enhanced operational efficiency. Proficient in MS Office Word, Excel, Outlook, PowerPoint and QuickBooks. Areas of Expertise include:

Office Administration

Event Planning / Coordination

Human Resources

Process Improvement

New Hire Orientation

Records Management

Cross-functional Team Leadership

Accounts Payable / Receivable

Relationship Building

Professional Experience

TEC EQUIPMENT Fontana, CA 2009 – Present

Heavy-duty truck dealership providing over 100+ used commercial vehicles and trailers for a wide array of clients.

Executive Assistant

Manage administrative duties for the Senior Regional Manager and direct reports, contributing to performance efficiency, personnel management, and workplace safety. Oversee domestic and international travel arrangements, event planning, office equipment inventory control, and employee scheduling while operating within a budget. Accountable for financial operations including accounts relievable/payable, payroll, and bank reconciliations. Ensure company functions within compliance policies and procedures.

Key Accomplishments:

Minimized operational risks to achieve no work-related injuries goal; completed and verified safety regulations through facilitating and overseeing scheduled and unscheduled inspections and safety audits.

Review and prepare monthly financial statements, creating and submitting expense reports for various department managers and their direct reports; document and file over in expense reports annually.

Maintained accuracy and completeness of employee HR forms and sensitive personal information as well as new-hire packages and benefits.

SYMMETRY PHYSICAL THERAPY Victorville, CA 2008 – 2009

Leading provider of physical therapy services consisting of 6 treatment areas for maximum patient accommodation.

Office Assistant / Administrative Assistant

Provided direct support to Physical Therapist and administrative staff to include full reception coverage, promoting smooth patient transition from greeting through to treatment completion and efficient office operation. Oversaw new patient registration and check-in, establishing rapport as first point-of-contact. Handled correspondence including response to multi-line phones, faxes, and emails. Updated confidential information files and charts while adhering to all regulations.

Key Accomplishments:

Liaised between insurance companies and patients to promptly process medical insurance claims; verified medical insurance information for eligibility, co-payments, or deductibles towards plan of care.

Maintained an accuracy rate for entering ICD-9-CM procedure codes and diagnosis codes as well as patient information into billing software, ensuring continuation of appropriate care.

Education & Licensure

Associate of Science in Business Administration

RIVERSIDE COMMUNITY COLLEGE Riverside, CA 2017

Licensed Notary Public State of California

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