Manager Program
Resume:
VENA M. JOHNSON
West Orange, New Jersey 07052
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PROFESSIONAL EXPERIENCE
February 2010 – Present City of Newark, New Jersey
Accountant/Fiscal Monitor and Interim Program Manager
Responsible for fiscal management of the federally funded $7M HOPWA (Housing Opportunities with HIV/Aids) Grant Program.
Serve as interim Program Manager of the HOPWA Program since 2015.
Oversee a portfolio of 13 – 15 sub-recipients annually.
Maintain quality controls to monitor sub-recipient internal and external programs.
Manage and maintain documentation and records of sub-recipient programs and fiscal activities each contract year.
Responsible for completing and submitting all required City and Federal reports and documents on time.
Examine budget estimates for completeness, accuracy, and compliance with procedures and regulations.
Analyze trends affecting sub-recipient operating budgets to make recommendations and implement new budgetary policies.
Annually compile and analyze accounting records and other data to determine financial resources necessary to implement HOPWA program each year.
Perform annual fiscal site visits for HOPWA sub-recipients to determine compliance with federal regulations.
Vet applicant grant proposals, summarize budgets, and submit recommendations for the approval or disapproval of funds requested.
Monitor vendor progress in completing and submitting required documentation for both contract and reimbursement process.
Review submitted budget and fiscal forms for completeness and accuracy and communicate any compliance, deficiency, or other issues related to them.
Communicate with sub-recipients to finalize payments, including the processing of expenditure reports for accuracy, verification of backup documents, and obtaining signatures for Purchase Orders.
Maintain and input contracts, requisitions, vouchers, purchase orders, and all fiscal information in the City’s web based financial management system, People Soft.
Provide annual technical assistance to sub-recipients to review the fiscal process.
October 2008 – December 2009 Atrium Staffing LLC, New York
Senior Accountant
Responsible for preparing reconciling, analyzing, and reporting fiscal data.
Responsible for bank reconciliations, and month end, quarterly, and annual closings.
Maintained accurate accounting sub-ledgers.
Prepared journal entries for month end closing.
Compiled and analyze data.
Processed data spreadsheets.
Prepared receivables schedules.
Reviewed and corrected tax notices.
Handled monthly reports and special reports.
Handled integration of Staff Suite to MAS90 system.
October 2005 – July 2008 CM Furnaces Inc., New Jersey
Senior Accountant
Responsible for processing weekly and bi-weekly payroll.
Processed A/R and A/P invoices to system daily and paid incoming bills weekly.
Tracked incoming wires and posted payments in a timely manner.
Handled the balancing of accounts.
Reconciled three bank accounts monthly.
Evaluated expense reports as needed.
Tracked and maintained credit card expenses.
Collected on all past due accounts.
Maintained weekly cash and collections reports.
Prepared journal entries and accruals for month end financials.
Set up new customers and obtained credit references.
Maintained employee files, set up new employees, and issued employee time cards.
EDUCATION
Florida A&M University – Tallahassee, Florida, Bachelor of Science Degree: June 1977
Clothing & Retailing; Considerable Emphasis: General Business and Accounting
COMPUTER SKILLS
Microsoft Excel, Microsoft Word, PeopleSoft, MAS90, QuickBooks, JD Edwards 7.5, MRI, Platinum SQL, CLC, ACCPAC and IDIS
EXTRACURRICULAR ACTIVITIES
1st Vice President of Omicron Xi Omega Chapter of Alpha Kappa Alpha Sorority, Inc., Financial Secretary of Alpha Kappa Alpha Sorority, Inc. – Omicron Xi Omega Chapter, Former President of the Inspirational Choir, St Matthew AME Church, Treasurer of the New Jersey Chapter of Florida A&M University Alumni Association
Lifetime Member of the National Alumni Association of Florida A&M University
REFERENCES
L’Tanya Williamson, Senior Management Assistant,
City of Newark
Department of Water and Sewer: Division of Billing and Customer Services
920 Broad Street, Room 115
Newark, New Jersey 07102
Jolanda Williams, Deputy Municipal Administrator
City of Newark
Department of Administration: Office of the Business Administrator
920 Broad Street, Room 205
Newark, New Jersey 07102
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Christa Laborde
1150 Broad Street, Unit 101
Rahway, NJ 07065
Accounting Supervisor- ECOMM Technologies
East Hanover, NJ
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