Customer Service High School

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Rebecca Juarez

**** * *** *** *** B, San Bernardino CA 92407 C: 951-***-**** E-Mail:**************@*****.*** Summary

Dedicated and focused Administrator Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.

Skills

Strong problem solver

Resourceful

Strong interpersonal skills

Excel spreadsheets

AR/AP

Meeting planner

Dedicated team player

Meticulous attention to detail

Microsoft Office proficiency

Professional and mature Self-

starter

Experience

Administrator 07/2016 to Current

TOTO Construction San Bernardino, CA

Duties & Responsibilities

Maintained AR/AP, reviewed and audit job cost. Interviewed and screen sub-contractor for job proposal. Negotiated estimates for job proposals. Completed contracts and necessary documents to secure agreements between, investors, general contractor and sub- contractor. Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences. Designed electronic file systems and maintained electronic and paper files. Handled all media and public relations inquiries. Served as central point of contact for all outside vendors needing to gain access to the building. Maintained an up-to- date department organizational chart. Dispersed incoming mail to correct recipients throughout the office. Posted open positions on company and social media websites. Organized files, developed spreadsheets, faxed reports and scanned documents. Created weekly and monthly reports. Properly routed agreements, contracts and invoices through the signature process. Received and screened a high volume of internal and external communications, including email and mail. Managed daily office operations and maintenance of equipment. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Customer service and several other duties.

2 P a g e

Ministry Administrator Assistant 08/2014 to Jan 2017 The Way World Outreach San Bernardino, CA

Duties & Responsibilities

Maintained and reserved the executive conference room calendar. Managed daily office operations and maintenance of equipment. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Designed electronic file systems and maintained electronic and paper files. Wrote reports and correspondence from dictation and handwritten notes. Planned meetings and prepared conference rooms. Served as central point of contact for all outside vendors needing to gain access to the building. Supplied key cards and building access to employees and visitors. Made copies, sent faxes and handled all incoming and outgoing correspondence. Supervised and maintained IT equipment and work order request. Developed structure for ministry classes and curriculum. And many more duties and responsibility Education & Training

High School Graduate June 1986

Ganesha High School Pomona, CA

Vocational College Graduate September 1990

Ganesha High School Pomona, CA

Class Description:

Top 90% of class graduate. Office Administration Coursework and Administrative Technology. Coursework in Clinical Research. Coursework includes Microsoft Excel, Database Management and Information Technology.

Special Skills & Abilities

Computer software development database. Elexio Database Champion. Managed the development of new database and assisted with the transfer of files over to a new software. I am bilingual. Multi-task person and very organized. And always willing to go above and beyond. Speaker at classroom presentation. Trained and monitor new employees during training sessions and after training on computer development processes. References available upon Request

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