Administrative Assistant
Resume:
Resume Objective: I would like the opportunity to work in an office environment full or part-time, and to become part of a team that can make use of my many skills. I have experience and enjoy the areas of Secretarial, Administrative Assistant, Accounts Payable, Payroll Assistant, Financial/Accounting Assistant, and Human Resource Assistant.
Education: 1982 McIntosh College Dover, NH
Major/Courses Completed:
Office Management Practice, Accounting 1 and Word Processing
Acquired Skills: Insurance Administration:
Benefits Administrator’s Insurance Workshop:
o1998-2015 attend annual workshops for 3 different Unionized Employee Groups as well as non-unionized employees and Retirees for two separate insurance companies.
Attend workshops for New Hampshire Retirement System
Attend Annual workshops for ADS accounting software.
Experience with Microsoft Word, Excel, and Outlook
Work Experience:
April 2016 - Current The Governor’s Inn, Inc. Rochester, NH
Administration Assistant:
Open department mail
Access mail documents distribute appropriately
Categorize and enter bills in QuickBooks
Request Certificates of Liability Insurance and W-9’s from Vendors
Communicating with Vendors to reconcile discrepancies with invoices and payments via phone; email; and fax
Accessing and entering and or updating information into data base software
Review new hire paperwork and prepare new personnel files
Prepare and update Retention files
Record and track payment history in Microsoft Excel
Work Experience:
March-April 2016 SPRAGUE OPERATING RESOURCES, LLC Portsmouth, NH
Temporary Position Insurance Assistant: (Temporary Assignment)
Receive, open, scan mail
Accessing scanned documents and reviewing for specific criteria
Analyzing prior Insurance Certificates to Current for any changes
Requesting Revisions of Certificates of Insurance from Insured & Agent for compliance
Communicating with Insured/Agent via phone; email; and fax
Accessing and entering and or updating information into data base software
Migrating data base information into new data base system
Collected Unemployment Compensation while looking for appropriate employment.
Sept 2015 - April 2016
March-August 2015 SAU #83 Fremont School District Fremont, NH
Financial Assistant:
HR position:
Posting job openings
Receive & review application submissions for completion
Notify supervisor of applicants
Scheduling interview appointments
Onboarding/New Hire Orientation:
oI9’s, W2, CBC’s (criminal background check), notarize paperwork, benefits package (enrollment & changes), Policy Handbook
oEnter data in maintenance module (computer system)
oManaged & entered attendance module
oEnter benefit deduction for payroll
oSet-up and maintain personnel files
oMaintained Excel Spreadsheets
Payroll Coordinator:
Set-up employees in payroll position (computer system)
Processed bi-weekly payroll for approximately 100 employees
Calculated payroll adjustments when necessary
Accounts Payable position:
Set-up new vendor files
Enter data in computer system
Processed & entered purchase orders in system
Pay invoices and process checks
Reconcile discrepancies
Front Desk Receptionist:
Answered phone calls
Transferred to appropriate person
Greeted walk-ins
Kept greeting area suitable
Sept 2012- Mar 2015 SAU #61 Farmington School District Farmington, NH
Human Resources Coordinator:
Manage all employee health and dental insurance for the districts and reconcile the invoices.
Handled all paperwork for Newly Hired Employees for each of the 3 Districts, SAU #61, Farmington and Middleton School Districts.
Set up new employees in the computer data module and monitor absence requests.
Maintained Personnel Files.
Processed all employee annual contracts.
Post job openings on edjobsnh.com, in local newspaper, and internally at all locations.
Track in excel New Hire & Staff Changes and salary differences.
Monitored & approve payment for NHES,(NH Employment Security)
Mar 1998-Aug 2012 SAU #61 Farmington School District Farmington, NH
Accounts Payable:
Payed invoices for 3 Districts, Superintendent’s Office, Farmington School District, and Middleton School District.
Printed the checks
Prepare manifests for The School Board and Treasurer to sign
Mailed the checks
Maintained vendor files
Set-up vendors files
Entered new vendors in computer system
Handled invoice discrepancies
Processed and entered purchase orders in computer system
Processed year-end closings
Processed and sent 1099’s\
Assisted in the annual audits for each of the 3 districts.
Handled & processed Benefits Administrator’s health and dental enrollment/changes for all districts and reconciled the insurance bill.
1995 – 1997 Granite State Title Services, Inc. Rochester, NH
Computer Maintenance
I performed computer maintenance, which is the maintaining, backing up, and archiving completed information kept on the computer system on a monthly basis.
Procedures include the backing up of their monthly files and processing monthly reports. All work is computerized and was performed in my home on my home computer.
1993 – 1995 Granite State Title Services, Inc. Rochester, NH
Accounting/Bookkeeping
In the Bookkeeping Department, I had the responsibility of adjusting and printing disbursement checks for Real Estate Closings and processing the checks received at these closings.
Accounts Receivable recording deposits in the accounting system and making deposits at local banks
Reconciled Bank Statements
Balancing Out Daily
1984-1992 Willis Corroon Corp. of NH (aka Kendal Ins.) Rochester, NH
Underwriting Administrative Assistant
Maintained and issues insurance policies
Processed endorsement for assigned accounts
Order physical audits
Researched and corrected billing discrepancies
Reviewed assigned work from the Salt Lake City Branch Office
Invoiced Program Policies such as the Ski Insurance Policies, Sport Pac-Retail/Rental Insurance Policies, Ski School and other Sport type insurance policies
Typed and invoiced endorsements and audits.
“Buddy/Trainer” and performed other duties as assigned.
1983-1984 Encore Shoe Corporation Rochester, NH
Order Clerk
Wrote up work orders for shoes and/or boots
Received phone orders over the phone from the company’s salesmen
References:
David Hershey Susan Penny Stephanie Lafreniere
Risk Manager Financial Administrator/Supervisor Assist Superintendent
800-***-**** 603-***-**** 603-***-****
Michelle Langa Laurie Verville Diane Berry
Superintendent Business Administrator Work Associate (14 years) 603-***-**** 603-***-**** Federal Funds Bookkeeper 603-***-****
Darlene Lemire Diane Funk
Work Associate (16 years) Work Associate (16 years)
Administrative Assistant Payroll Coordinator
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