Administrative Assistant Executive

DEBORAH JOHANN

*** ********** ****. #***, *******, Florida 33458

Cell: 561-***-****

*******@*****.***

SUMMARY Executive Administrative Assistant and/or Legal Assistant who is skilled at multi-tasking and maintaining strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.

HIGHLIGHTS Calendar Management Litigation and Employment Law

Executive Presentation Development Self-starter

Work under tight deadlines Travel Administration

Articulate and well-spoken Strong attention to detail Microsoft Office proficiency Time Management

ACCOMPLISHMENTS A seasoned professional with 10 years’ experience in supporting executive-level management and readily adapt to change and exceed expectations in quality in a highly confidential environment. Additionally, recognized for playing an instrumental role in the implementation of cost savings measures.

EDUCATION King’s College, Charlotte, NC – Secretarial Science PBCC, Palm Beach Gardens – Paralegal Studies

EXPERIENCE TORCIVIA, DONLON, GODDEAU & ANSAY, P.A.

West Palm Beach, FL

Executive Legal Assistant 06/2016 – Present

Legal areas of practice include civil litigation, personal injury claims, bankruptcy, and foreclosures.

• Organize litigation cases by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.

• Assist in the development of cases by maintaining contact with people involved in the case; scheduling depositions; preparing and forwarding summonses and subpoenas; drafting various legal pleadings; preparing and filing discovery requests; generating status reports.

• Keep clients informed by maintaining contact; communicating case progress.

• Calendar management of three partners and 3 associates.

• Coordinating client/attorney conferences and teleconferences

• Support case preparation by preparing case summaries and materials for mediation conferences; preparing pleadings; monitoring and obtaining discovery responses; organizing materials for team case review.

• Maintains knowledge of local municipal ordinances and state statutes as well as e-filing.

• Tracking attorney’s billable hours.

MISCELLANEOUS CONTRACT ASSIGNMENTS

Boca Raton, FL/West Palm Beach, FL

Executive Administrative Assistant 01/2016 – 03/2016

• Maintained CEO’s multiple calendars.

• Drafted client legal agreements and disseminated contracts for execution.

• Prepared marketing material for multiple tradeshows around the country.

• Handled all travel logistics for upper management.

• Responsible for onboarding of new employees.

• Worked on various projects and tasks with internal team member.

• Generated daily sales reports.

OXBOW CARBON LLC

West Palm Beach, FL

Executive Legal Coordinator 01/2011 – 01/2016

• Involved in cases of litigation, arbitration, compliance, employment law and regulatory investigations.

• Drafted and proofread correspondence, amending contracts and other legal documents.

• Served as a liaison between in-house legal counsels and engaged outside counsel in litigation status updates.

• Reviewed and analyze large volumes of documentary evidence.

• Developed and provide ongoing tracking of legal expenditures and successfully assisted in negotiating corporate discounts with engaged law firms which resulted in significant cost savings for the company.

• Drafted legal summaries for quarterly Board of Directors meetings and responsible for the implementation of the Board of Directors meeting minutes.

• Coordinated executive C-level video conferences domestically and internationally.

• Maintained senior level calendar preservation.

• Coordinated special events with domestic and international clients.

• Reviewed and obtained approvals for legal invoices.

• Tracked and maintained CLE credits for attorneys in multiple states

• Scheduled senior level meetings, prepared board presentations and organized domestic/international conferences.

FPL/NEXTERA - CONTRACTOR

Juno Beach, FL

Executive Administrative Assistant 03/2008 – 12/2010

• Provided administrative support to the V.P. of Information Technology and his direct reports with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.

• Organized the details of special events, travel arrangements, corporate agendas and itineraries for domestic and global executives.

• Assisted in budget preparation in a financial analyst capacity.

• Designed PowerPoint presentations for monthly divisional meetings with top-level executives.

• Coordinated weekly teleconferences between Director of Nuclear Projects and his management team at three nuclear facilities.

• Tracked and scheduled outage reporting on a quarterly basis.

FIRST CITY BANK OF COMMERCE

North Palm Beach, FL

Executive Administrative Assistant to President/CEO 09/2007 – 03/2008

• Interviewed applicants, benefit coordination, orientation of company policy and procedures of newly hired employees and tasked with employment ad placement.

• Composed internal and external correspondence for CEO/President.

• Attended, compiled and drafted Board of Director meeting minutes.

• Coordinated travel accommodations and special event functions.

BHD CORPORATION

North Palm Beach, FL

HR Generalist/Office Manager 04/2003 – 03/2007

• Interviewed, hired, and conducted orientation of policies and procedures to newly hired employees.

• Designed and implemented corporate policies relative to drug screenings, employment screenings, and benefits.

• Managed administrative support and daily office operations.

• Identified employee discrepancies and counseled as needed.

COMERICA BANK

Palm Beach Gardens, FL

Trust Associate 09/2001 – 04/2003

• Managed domestic and international clientele with monthly financials including reconciliation discrepancies.

• Processed daily remittance of clients' personal expenditures from trust accounts, authorizing transfer of assets and retaining client intangible tax returns.

• Distributed monthly remittances in IRA and trust accounts as well as preparing monthly financial statements.

• Tracked monthly pipeline reports.

• Review, audit and approve invoices relative to merchandise and overhead expenses.

SKILLS Highly proficient in the following business applications - Word, Excel, PowerPoint, Outlook, Westlaw, WordPerfect, Visio, Oracle, LexisNexis, PACER, e-filing, Mantel/LMS training modules, Central Desktop, EchoSign, Zoho and SharePoint

Excellent references upon request

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