Executive Assistant Office Staff

XENIA GARCIGA

*** **** **** ******

Hialeah, Florida 33013

786-***-**** (Mobile)

E-Mail: ********@*****.***

SUMMARY

I have a well-rounded knowledge and experience in the Hospitality & Management field and demands of a fast pace working environment. Being very organized, hardworking and able to handle multiple tasks is an essential quality I possess for this type of position. Working with people is an enjoyable aspect of a position as well as taking on new challenges that may arise. Being fluent in Spanish and English has proven to be an advantage working in the South Florida Area.

I believe my experience and abilities can be an asset to any organization and I am very interested in demonstrate my abilities, dedication and capacity.

EDUCATION

BARRY UNIVERSITY, Miami, FL

Graduated April, 1994

BA in Business Administration (Marketing)

Associate in Science in Business Administration/Management

Graduated April, 1990

Clerical Degree

EXPERIENCE

Iberostar Hotels & Resorts / Visit Us Inc. December 2014 to Present

Executive Assistant to Director of Sales

Represents the director by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the director.

Arranges corporate travel domestic and international by developing itineraries and agendas; (e.g, flights, hotels, ground transportation, upgrades, visa/passport, and process/reconcile corporate card and cash expenses.

Coordinate onsite, offsite business and virtual meeting and events, including hotel/conference room reservations, transportation, coordinating meeting requests and responses, creating agendas, preparing and distributing materials, coordinating audio/visual using WebEx, ordering food, ect.

Assist with new employee set-up exit process as needed, including space need requests, badge requests/collection, ect.

Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans. Coordinates meetings with client’s worldwide, conducts research, compiling reports.

Assist in keeping the executive(s) well organized to include online retrieval and archiving of documents as well as supporting the Company’s records.

Purchase office supplies and equipment for team leaders and office staff

Nicaragua Tobacco Imports Inc. August 2011 to 2014

Executive Assistant to Vice President

Represents the president by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president.

Publishes the corporate newsletter by gathering information; preparing and editing articles; designing graphic presentation; producing and distributing.

Helps key executives make consistent decisions by advising them of historical precedents; serving as liaison between them and the president.

Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations.

Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.

Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

Works on special projects, as needed.

Provides supervision, training, instruction; coordinates and prioritizes workload; manages conflict and takes corrective action when necessary; recommends discipline and makes hiring decisions for the Office.

BURSON MARSTELLER, Brickell Key, July 2000 to 2010

Executive Assistant/ Travel Coordinator

Responsible for assisting four different practices with administrative support, including assisting HR Department in sending letters to candidates. Prepare and edit correspondence, communications, presentations and other documents.

Optimizes travel arrangements (transportation, accommodations, agenda) based on the executive’s travel needs and preferences. Manages complex itineraries, to include any changes. Enables remote decision-making and Processes related expenses.

Processing accounting back-up using Oracle program. Responsible for answering all incoming calls for the office. Prepare weekly parking reports, office supplies report.

Process all incoming invoices and keep track of scheduled meetings for the conference rooms on a daily basis. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Purchase office supplies and equipment for team leaders and office staff

Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Liaise with internal staff at all levels.

Maintains customer confidence and protects operations by keeping information confidential.

Skills/Qualifications: MS Office Suite, Travel Logistics, Scheduling, Informing Others, Presentation Skills, Self-Confidence, Meeting Management, Client Relationships, Written Communication, Decision Making, Administrative Writing Skills, Bilingual English and Spanish.

REFERENCES: Available Upon Request

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