Administrative Assistant Office
Resume:
Claudia A. Falk
Houston, Texas 77007
*******.****@*****.***
SUMMARY
Highly motivated executive administrative professional with demonstrated and extensive experience. Utilize strong people skills, organizational and leadership abilities, and business acumen to advance the goals of the company. Solution-oriented, rapidly mastering new projects and assignments, in a fast-paced environment. SKILLS
• Outlook. • Citrix.
• Word. • Concur.
• Excel. • SAP.
• PowerPoint. • SharePoint.
• Oracle. • Adobe Acrobat Pro.
• Fluent in English and Spanish, written and
spoken.
PROFESSIONAL EXPERIENCE
Enterprise Products, LP. /Genesis Energy, LP., Houston, TX 2005 to, 2016 Executive Administrative Assistant, Corporate Headquarters Support the Gulf of Mexico Offshore Department. (VP, Directors, Managers, Sr. Contract Analysts).
Plan the logistics of meetings, take ownership for preparation and distribution of materials.
Coordinate individual and group travel arrangements (domestic and international), with detailed itinerary.
Create, maintain, and distribute routine reports as directed.
Assist in the preparation of meeting binders, presentations, and other departmental correspondence.
Fill out and audit expense reports accurately and timely and assist with coding and routing of invoices.
Coordinator of corporate events.
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, boards, and other meetings.
Performed project budget updates.
Responsible for correspondence, mailing preparations, and presentations.
Maintain the department filing system (electronic and paper).
Manage the offsite storage of departmental files.
Manage business and personal calendars using flexibility and creativity to accommodate numerous availability requests and changes.
Special projects as assigned.
Answer the phone and appropriately screen callers. Exercise good judgment and follow procedures related to connecting callers with the appropriate parties.
Handle conference calls.
Back up for Sr. Executive Administrative Assistant as may be needed.
Receptionist relief as needed.
Works with building management to ensure day to day function of office needs.
Coordinates and tracks Employee vacation and sick leave.
Order and ensure adequate office supplies are on hand.
Ensure office equipment is maintained.
Support office staff on various administrative needs i.e. parking cards, scheduling meeting rooms, office equipment
/ supply needs.
Coordinate the purchasing of any office equipment; marketing materials and any other business-related supplies and materials.
Pride International, Houston, TX 1997 to 2004
Executive Administrative Assistant, Corporate Headquarters
Initiate new employees and/or executives from over 30 offices worldwide, set up computers, cell phones, pagers, office logistics, and supplies.
Coordinator of corporate events and meetings.
Schedule appointments.
Pre-screen e-mails and voice mail.
Coordinate individual and group travel arrangements nationally and internationally, with detailed itinerary.
Create and audit expense reports.
Performed project budget updates.
Responsible for phone calls, correspondence, mailing preparations, and presentations.
Create and maintain filing systems.
Managed conference calls in English and Spanish and translate documents for the legal and operations departments.
Manage business and personal calendars using flexibility and creativity to accommodate numerous availability requests and changes.
Early employment spent in Purchasing and Technical Departments, latter part in Executive Suite. ADDITIONAL EXPERIENCE
SK Oil & Gas Exploration, Houston, Texas – Office Manager/Administrative Assistant. John Daugherty, Realtors, Houston, Texas - Administrative Assistant. Halliburton, Houston, Texas - Administrative Assistant. Arnold Garcia and Juan Reyes, Attorneys at Law, Houston, Texas - Administrative Assistant. Batchan & Scott, Attorneys at Law, Houston, Texas - Administrative Assistant. Work in the restaurant industry - Americas, Churrascos, Blue Oyster Bar. EDUCATION
Massey Business College, Houston, TX
International Travel Institute – Airline and Travel Training - Certified, Houston, TX
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