Administrative Assistant Office

Rosario Vega **** North Whipple, *nd Floor

Chicago, IL 60647

Home: 773-***-****

E-mail Address: **********@*****.***

Experience:

Hu-Friedy Mfg. Co., LLC

**/** ** *******

Position: Administrative Assistant, Legal & Regulatory Affairs

Meeting arrangements

International/Domestic Travel arrangements

Invoice tracking

Document formatting and proofreading

Expense Reports

Gate keeper between General Counsel, Assistant General Counsel and outside communication

Maintain strict confidentiality of all internal and external correspondence

Filing

Office supplies management

Record keeping, filing and storage of records

Other duties as assigned

Various temporary positions:

12/14 to 10/16

Position: Executive Administrative Assistant/Executive Legal Assistant

True Value, Ropes and Gray, Credit Suisse, C200, Stamos and Trucco, Seyfarth Shaw

Responsibilities:

Meeting arrangements

Dictaphone transcriptions

Communication and liaison with Executive Committee

Heavy expense reporting

Heavy international and domestic travel arrangements

Event planning such as dinners, Christmas parties, department lunches

New Client creation

Document formatting and proofreading

Time keeping

Invoice tracking

Contacts updating

Preparation, editing and formatting of internal and external correspondence

Concur expense report preparation

Office supply management

Board of Directors, Audit Committee, Compensation Committee and Stockholders’ Annual meeting material preparation

Maintain strict confidentiality of all internal and external correspondence

Filing

Office supplies management

ArcelorMittal USA LLC - 5/06 to 1/12

Position: Executive Assistant to General Counsel

Responsibilities:

Prepared visa and passport documentation for General Counsel and attorneys

Made complex international and domestic travel arrangements for General Counsel and attorneys

Made meeting arrangements and prepared agendas

Prepared Board meetings and Board meeting materials

Calendar management for General Counsel’s calendar

Managed and coordinated Corporate and departmental projects

Arranged seating location, computers and distributed mobile phones to new hires

Event planning

Prepared General Counsel’s and attorneys’ expense reports, including currency conversion

Corresponded with vendors for best services and costs for department events and furniture

Planned space for new employees

Created memos and general correspondence, proof reads and edits

Gate keeper between General Counsel and outside communication

Prepared presentations with Microsoft Office, Excel, PowerPoint and/or Word

Prepared monthly/quarterly and outside legal counsel litigation and cost reports

Electronically organized files as well as hard copies

Time keeping of vacation and sick days for department

Ordered office supplies, including office equipment and furniture

Lead Executive Assistant to Law Department

Assisted with department budget

Processed all outside legal counsel and consultant invoices for payment for Canada, and the US

Responsible that outside firm billing met all requirements of framework agreements

Schedule copier, computer and all office equipment repairs

Handled incoming legal information with utmost confidentiality

Notary

The Salvation Army - 11/02 to 5/06

Position: Executive Legal Assistant to Divisional Secretary for Business Administration

Responsibilities:

Handled all estates/trusts/legacy matters

Called and followed up with attorneys, executors and trustees on distributions and all documentation pertaining to estates/trusts/legacy matters

Prepared legacy distribution appropriation report in accordance with the wishes of the donors

Allocated funds from estates trusts and legacies

Reviewed and insured that all legal invoices were paid

Handled personal/business calendar management for supervisor

Prepared expense reports

Prepared and edited internal and external correspondence

Main contact between our office and other divisions and outside attorneys

Supervised and monitored attendance of mail staff and reception

Scheduled office equipment maintenance

Filed, took messages and replenished office supplies.

Skills:

Typing 90 words per minute, bilingual English/Spanish, proficient in the use of dictaphone, IPhone and IPad, expert translator, international and domestic travel arrangements, Board and internal meeting arrangements, budget monitoring

Software:

Microsoft Word, PowerPoint, Excel, MS Publisher, Adobe Pro, some Access, Internet Search, Outlook, Lotus Notes, DTE (for attorney time tracking)

Education:

Legal Secretary Certificate from Robert Morris College, Three Years of College from Catholic University of Puerto Rico.

Contact this candidate