Belinda Raven

403-***-****

ac1bah@r.postjobfree.com

ADMINISTRATIVE ASSISTANT & DOCUMENT CONTROL

Analytical and proactive professional with excellent organizational skills and the ability to multi-task in a fast-paced team environment.

KEY SKILLS:

•Provide a broad range of administrative support to functional areas of the business including Legal, Finance, Human Resources, Marketing and Operations.

•Prepare, review and submit expense reports and invoices to the CEO.

•Review and prepare documents, memoranda, reports, Outlook calendar organization for the CEO.

•Manage document filing systems.

•Perform general clerical duties as needed.

•Preparation of high quality reports.

•Prepare travel arrangements inside and outside the country, meetings and other events as necessary.

•Strong experience in document control and administrative duties

•Strong analytical skills, with exceptional prioritization abilities

•Organized, detailed and results oriented

•Excellent written and verbal communication and interpersonal skills

•Proficient in Microsoft Office programs (Word, Excel, PowerPoint and SharePoint)

•Fluent oral and written: English and Spanish

WORK EXPERIENCE:

EXECUTIVE ASSISTANT & DOCUMENT CONTROL AVAL ENGINEERING INC. 2014 TO 2017

• Worked on three major projects in British Columbia, Alberta and Mexico

• Established file system and guidelines for project staff on how to file documents

• Created sample file structures, document list templates, and electronic project files

• Maintained manager’s meeting minutes, drawings, specifications, approvals, file migrations and audits

• Marketing correspondence and duties as required

• Managed travel bookings for team inside and outside the country.

• Scheduled and coordinated meetings as well as processed expense reports for managers

• Processed and kept track of RFIs from employees or clients

ASSISTANT BUYER (MAJOR EQUIPMENT TEAM) SNC-LAVALIN T&D 2013 TO 2014

• Prepared and issued RFQ’s letters, bid tabulations and purchase orders

• Processed invoices to resolve payable issues

• Coordinated third party inspections and delivery of commodities with expediting team

• Managed Project Close Out procedures

• Coordinated and communicated with multiple stakeholders: suppliers, engineering, project managers, construction managers, and upper management

• Managed technical and commercial clarifications to and from bidders

• Kept project status, schedule and requirements up to date

• Negotiated terms and conditions for materials with lead/senior buyers

PROCUREMENT SUPPORT SNC-LAVALIN T&D 2010 TO 2013

• Identified discrepancies for material invoice through the three way match process

• Processed invoices, prepared change orders and amendments in a timely manner

• Liaised with accounts payable and vendors to resolve invoice payment issues

• Updated file packing slips and bill of ladings into project database

• Assisted buyers with the preparation of change orders, entering information in PM+ System, maintaining PO folders, preparing bid packages and filing contracts

ADMINISTRATIVE ASSISTANT ZIFF ENERGY GROUP 2009 TO 2010

•Prepared and proofread correspondence, invoices, presentations, brochures, publications and reports

•Coordinated the internal flow of information with other departments and organizations

•Set up manual and automated information filing systems

•Ordered and kept track of workplace supplies

•Provide administrative support to functional areas of the business including Legal, Finance, Human Resources, Marketing and Operations.

•Prepare, review and submit expense reports and invoices.

•Review and prepare documents, memoranda, reports and other correspondence.

•Conduct research on special projects

•Manage document filing systems and Outlook calendar organization.

•Perform general clerical duties

•Preparation of high quality reports and preparations.

•Prepare and Organized travel arrangements, meetings and other events as necessary.

ADMINISTRATIVE ASSISTANT / PROCUREMENT Y&V CONSTRUCTION AND CONSULTING CANADA LTD 2007 TO 2009

• Coordinated and scheduled meetings and appointments

• Completed expense reports, managed purchase orders, travel arrangements and office duties

• Managed and reviewed activities, projects, confidential issues, new business opportunities and set priorities

• Developed, prepared and composed a wide variety of correspondence including letters, memos, minutes, agendas

• Recognized time sensitive and confidential issues, raised to management accordingly

• Managed records and maintained inventory of office supplies

EDUCATION: BACHELOR OF BUSINESS ADMINISTRATION (MARKETING MANAGEMENT) UNIVERSITY OF RAFAEL URDANETA, VENEZUELA 1994

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