Administrative Assistant Office
Resume:
Margaret L. Meade
Sinton, TX *****
Highly skilled in office administration, data collection, research, record keeping, and office automation. Possess experience in administration, field safety operations as well as dispatching services. Over 25 years of experience in construction and government facilities related administrative functions.
Excellent communication skills.
Proficient at reading written instruction and interpreting oral instruction.
Present safety briefs as required via power point presentation.
Extensive computer skills used for administration, record keeping and reporting requirements.
Account payable/receivable clerk and collections.
Able to make travel arrangements and set up high volume meetings/seminars.
Able to work in high stress areas where flexibility is required to meet changing demands.
Well versed in chain of command and the need to follow orders as directed.
Proficient in Microsoft office Word, Excel, Outlook and Power Point.
Notary Public
EMPLOYMENT HISTORY
Nueces County Auditor March 2015 to Present
Perform a variety of complex secretarial work and administrative duties including composing and typing correspondence, report, forms and other document requiring knowledge of specialized subject matter; workloads, or procedures; making appointments and arranging conferences and travel for supervisors; acting on supervisor’s behalf in responding to call, questions, and requests from the public, some of which may be highly sensitive or confidential in nature; and performs research/ gathers data for reports. Reconcile monthly credit card statements. Create and process requisitions to purchase order and submit invoice for payment. Prepares agenda for Commissioner’s Court. Controls the open records process and records retention. Assist with yearly/monthly reports by formatting, printing and distribution. Scan and file invoices from every department. Attend Loss Control Committee meetings as the safety officer and take appropriate notes for further instruction to the office. Manages the departments maintenance and supplies, and equipment needs.
LK Jordan at Sherwin Alumina October, 2013 to March 2015
Administrative Assistant to Human Resources and Industrial Relations Management. Duties include but are not limited to performing administrative duties for executive management. Responsibilities included screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; worked closely with public relations staff during Union lockout. Required strong computer and internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Responsibilities included clerical duties such as filing, copying, tracking reports, processing mail and preparing correspondence. Sensitivity to confidential matters may be required.
City of Ingleside February 2012 to October 2013
911 Dispatcher for Ingleside Police Department. Operate a multi-line telephone console system, alerting system, and TDD system for the deaf and hearing-impaired, translate information to the appropriate codes, determine and assign the level of priority of the call and enter the data into a computer-aided dispatch system for radio dispatch purposes, perform emergency medical dispatch and crisis, intervention services, ask vital questions and provide pre-arrival instructions for emergency medical calls, monitor and operate a radio console and computer equipment, receive and respond to a variety of emergency and non-emergency services and complaints, ask questions to interpret, analyze and anticipate the caller’s situation as to resolve problems, provide information, dispatch emergency services, or refer callers to other agencies, dispatch and coordinate the responses of public safety agencies, identify appropriate number and type of equipment or apparatus to dispatch, enters and modifies information into local, state and national computer databases, monitor and respond to a variety of technical systems and alarms.
Linc Government Services May 2002 to December 2011
Assistant to the office manager. Duties included account payables clerk, invoicing, filing, preventative maintenance clerk, inventory clerk, payroll clerk, and anything else deemed necessary. Linc was providing a maintenance/caretaker contract to the POCCA until a buyer is found for the former NAVSTA Ingleside. Linc Government Service was formerly Ferguson Williams, Inc.
Ferguson Williams, Inc.
During the time I was employed with Ferguson Williams I held 3 different positions: Port Operations Dispatcher, Administrative assistant, and Safety Inspector. I have detailed my duties for each position below:
Port Operations dispatcher: Recorded all water front, ship support and Port Operations data. I created logs for tracking a wide variety of information. I developed spreadsheets and reports as directed by the military staff. I confirmed all arrivals and departures, tugs and pilot boats. I ensured that the administrative functions were coordinated with all scheduled evolutions and events as reported by military ship captains. I ensured all office supplies were ordered in a timely manner and kept the port operations tower running efficiently. I exited this position to accept an in house promotion as the port operations administrative assistant to the Commander.
Port Operations Administrative Assistant: I recorded all data related to military ship movements including information related to shore power, berthing, arrivals, departures, trouble call requests, oily waste, electrical service, ship to shore services and much more. Responsibilities included clerical duties such as filing, copying, tracking reports, processing mail and preparing correspondence. I worked under the direction of the Port Operations Commander. I created numerous reports from raw data into a useable report for the military to make financial decisions. I exited this position to accept an in house promotion as the Safety Inspector.
Safety Inspector: Conducted safety briefings to all staff members. I ensured proper recording of attendees and meeting documentation. Selected safety topics from a library of available material. Made safety inspections of work sites primarily to ensure workers were safe and donned the proper personal protective gear for the job. These inspections also included confined space inspections, checking for environmental hazards, observing weather reports for dangerous working conditions, and ensuring the overall safe working environment of all employees. This work often included documenting unsafe working practices, counseling employees who violated policies, as well as making termination recommendations when warranted. Filed all injury reports, maintained all workers compensation logs and filed all paper work with the proper entities. Monitored all loss time accidents and kept detailed records. I accepted this position as a promotion within the company.
Garrett Construction Company August 1997 to September 2002
Budget and Payroll Clerk – I conducted new employee orientation and explained company policies. I prepared the payroll based on information provided by employee time cards. I issued invoices, purchase orders and work orders on a daily basis. I entered accounts payable and receivables for both sister companies. I printed company checks for payables and received and made deposits for accounts receivable. I transcribed estimator’s notes for inclusion in contracts. I performed all front office secretarial duties which included answering phones, routing mail, typing job estimates, and record keeping and filing. I left this job in pursuit of higher wages with Ferguson Williams, Inc.
EDUCATION
Ingleside High School Graduate 1987
Texas A&I University, Kingsville, Texas
Contact this candidate