Administrative Assistant/Receptionist

MARYJANE GARZA **** Iris Ave. Corpus Christi TX **406 Ph 979-***-**** **.*****@*****.***

Administrative Assistant / Receptionist

General Office Support * Customer Service * Administration * Client Relations Data Entry * Payroll * Accounts Payable & Receivables * Excellent Communication Skills Profile

An enthusiastic, poised and sophisticated office support and administrative professional looking to contribute years of related expertise in office settings gained throughout my career for the benefit of an organization in their growth and strategic objectives. Seeking a position in which I can readily transfer strong analytical skills, leadership experience and excellent communication abilities I have acquired in previous positions to a world class, high-integrity organization. Skills

Proficient in the use of Microsoft Office Environments, QuickBooks, Bilingual/Spanish Experience

Nueces Title Company Corpus Christi, TX

Receptionist/Escrow Admin. Assistant Jan 2016 to June 2016

Enter home purchase contracts for buyers and sellers into Ramquest software system and maintain open file until the closing of the transaction by managing all phone/email correspondence, documents and records with clients and realtors.

Received and directed all incoming calls and greeted all visitors and clients in a courteous and professional manner.

Prepared outgoing mail/fedex, received, sorted and distributed mail to appropriate recipients. Order and maintain office supply room, maintain visiting room.

Scanned and prepared all closed client files for archives storage. AmeriTech Staffing, Inc. Houston, TX

Receptionist/Administrative Assistant Sept 2014 to Dec 2014

Proficiently managed telephone coverage, taking accurate messages and handling urgent/confidential calls with appropriate judgment and discretion, greet all incoming visitors in courteous professional manner.

Processed all potential employee background checks, driving history, confirm the eligibility of potential new hire employees.

Order and maintain office supply room, maintain visiting room, distribute mail and morning newspaper, prepare morning coffee, order break room snacks and supplies and maintain cleanliness of area. EnselTech Houston, TX

Office Administrator March 2012 to May 2014

Managed all customer service sales calls, emails and orders. Receive and ship all customer orders upon arrival via UPS and FedEx to US and International destinations

Received and directed all incoming calls and greeted all visitors and customers in a courteous and professional manner

Managed daily operations of the office which included accounts payable, accounts receivables, issuing vendor purchase orders, company bank deposits all on QuickBooks

Maintain all customer files, vendor files, employee files and company files in a neat orderly manner

Received, sorted and distributed mail to appropriate recipients

Order and maintain stock of business office supplies

Carried out all daily administrative tasks as needed to maintain a productive and professional office environment Elite Companies Houston, TX

Administrative Assistant June 2009 to October 2011

Employs a high-level of professionalism and the utmost attention to detail in executing full administrative functions and office support, ensuring a smooth running office

Carries out weekly payroll for all company employees, accounts payable and receivables, job quotes all on QuickBooks

Maintained and updated all company employee files, customer files, vendor files, company bank deposits, processed all incoming and outgoing mail, received and directed all incoming calls and greeted all office visitors

Archived all aged company files, create and update employee and company rosters on Excel and Microsoft Word,

Order and maintain stock of business office supplies Covert Systems Group, LLC, (Spy Gadgets) Houston, TX Receptionist/Administrative Assistant 2008 to 2009

greeted all visitors, welcoming them in a courteous and professional manner

Proficiently managed telephone coverage, taking accurate messages and handling urgent/confidential calls with appropriate judgment and discretion

Maintained invoices for purchasing on Quick Books in an accurate and timely manner TMD Temporaries (American Door Products) Houston, TX Receptionist/Administrative Assistant 2007 to 2008

Welcomed all visitors, respectfully directing them to intended parties

Properly received and directed all incoming calls to correct departments or person

Effectively managed daily operations of the front desk and office, including client interaction, file compliancey, and all clerical responsibilities

Received and supported efforts in the shipment of packages from Fed-Ex, UPS and courier services as well as In coming and outgoing mail

United States Professional Tennis Association Houston, TX Receptionist/Administrative Assistant 2006 to 2007

Assisted all visitors with needs, greeting them in a courteous and professional manner

Professionally answered and directed all incoming calls to correct departments or person

Carried out data entry of member dues, facility information, monthly testing schedules, updates of all employee and division officer rosters and various entries and duties as required assisting the administrative staff

Received, sorted and distributed mail to appropriate recipients and departments

Proactively ordered and maintained office supply inventory as deemed necessary Pioneer Drilling Corpus Christi, TX

Receptionist/Accounts Payable Assistant 2002 to 2006

Greeted all visitors, welcoming them in a courteous and professional manner.

Appropriately received and directed all incoming calls to correct departments or person

Executed data entry of payable invoices onto Word Access program and Mass 500 program

Issued purchase order numbers upon vendors calls and request

Observed, maintained and transmitted data of weekly and monthly operation expense reports of all rigs in a timely manner as required

Input and transmitted data entry of daily rig activity and operation of company rig fleet

Monitored, maintaining and input data of daily truck driver logs

Maintained and regularly updated all truck driver employee files as required by the Texas Department of Transportation

Education: W.B. Ray High School Diploma Corpus Christi, Texas Del Mar College Basic Business Courses and Health, Science Continuing Education Corpus Christi, Texas

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