Executive Assistant
Resume:
ANTOINETTE HERNANDEZ
Yonkers, NY 10703
**********.********@*****.***
EXPERIENCE
Citigroup, Long Island City, NY June 2014 – Present
Compliance and Fair Lending
Executive Assistant
Provide executive support to the Managing Director, Head of Compliance and Fair Lending plus Directors of the Compliance and Fair Lending departments including their team’s
Work with the other assistants within the departments as back-up
Organize and secure highly confidential company information
Extensive coordination of complex ever changing calendar through Microsoft Outlook
Answer incoming calls and respond to inquiries
Coordinate executive level appointments, meetings and conference calls
Prepare, reconcile and track expense reports through Concur T & E system and process invoices through the company’s P2P system
Responsible for all requirements for new hire Onboarding – IT, security pass, telephone, etc
Work on Power Point presentations (either from scratch or existing presentations)
Meet and greet clients
Reserve conference rooms using the VEMS system
Order, organize and maintain general office supplies
Citigroup, New York, NY January 2014 – June 2014
U.S. Consumer & Commercial Banking
Executive Assistant
Provided executive support to the Lead Finance Officer (CFO) of USCCB
Extensive coordination of complex ever changing calendar through Microsoft Outlook
Answerd incoming calls and respond to inquiries
Coordinated executive level appointments, meetings and conference calls
Coordinated frequent travel arrangements–both international and domestic
Prepared, reconciled and tracked expense reports through Concur T & E system and processed invoices through the company’s P2P system
Met and greeted clients
Organized and secured highly confidential company and employee information
Reserved conference rooms using the VEMS system
Ordered, organized and maintained general office supplies
Citigroup, Long Island City, NY January 2013 – January 2014
Financial Planning & Analysis
Executive Assistant
Provided executive support to the Managing Director plus 3 Directors of the department including a team of 10 analysts
Extensive coordination of complex ever changing calendars through Microsoft Outlook
Answerd incoming calls and respond to inquiries
Worked on Power Point presentations (either from scratch or existing presentations)
Prepared, reconciled and tracked expense reports through Concur T & E system and processed invoices through the company’s P2P system
Met and greeted clients
Prepared and reviewed materials for Board meetings
Assisted with all requirements for new hires – IT, security pass, telephone, etc.
Reserved conference rooms using the VEMS system
Work with the other assistants within the departments as back-up
Ordered, organized and maintained general office supplies as well as supplies for the Xerox copier and individual department desk printers
Antoinette Hernandez Page 2
Caxton Associates, LP, New York, NY March 2009 – November 2012
New York/London based Hedge Fund
Administrative Assistant
Provided administrative support to 20+ Traders on the Trading Floor
Responsible for sending out the full-blown models to CaxtonInsync based in India
Responsible for requesting ticker model spreadsheets from Brokers/Banks and submitted them to CaxtonInsync through Dropbox
Sent out The ISI Reports daily
Organized and assembled meeting materials for the weekly Traders meeting
Scheduled and prioritized complex ever changing calendars
Set up meetings as well as activation of Audio/Video conferences between New York and London
Managed travel and expenses reports for the Traders
Prepared itineraries and agendas for frequent domestic and international travel
Met and greeted clients
Answered the Traders phones using the Turret phone system
Was back-up person for the main reception area (answering phones, scheduling conference room, etc.)
Submitted and followed up with service requests (fax, computer equipment and phones, etc.)
AllianceBernstein Investment, New York, NY June 1992 – December 2008
Wealth Planning Group (February 2008 – December 2008)
Administrative Assistant
Provided administrative support to four Wealth Planning Directors
Scheduled and prioritized complex ever changing calendars
Set up meetings and conferences
Managed travel and expenses using Extensity
Prepared logistical itineraries and agendas for frequent domestic travel
Kept up-to-date meeting records on the Book-it and Database Systems
Created and edited PowerPoint presentations and generated Excel spreadsheets
Responsible for accounts payable and receivable
Submitted and followed up with service requests (fax, computer equipment and phones, etc.)
AllianceBernstein Investment, New York, NY (con’t)
529 College Savings Plan (May 2001 – February 2008)
Administrative Assistant
Provided administrative support to the Director of the 529 College Savings Group, 529 Product Specialist and for the team responsible for running the State of Rhode Island’s $8 billion 529 college savings plan
Organized travel, meetings and expense reports for the team
Created marketing and sales PowerPoint presentations and Excel spreadsheet reports
Served as first point of contact for our key clients at the Rhode Island General Treasurer’s Office and the Rhode Island Higher Education Assistance Authority (RIHEAA),
Arranged client dinners and other special events
Managed time and attendance using SAP
Alliance Capital Management Corporation, New York, NY
Mutual Fund Legal (February 1993 – April 2001) (merged with Sandford C. Bernstein in April 2001)
Assistant to Vice President, Compliance Director, Assistant Vice President, Administrative Officer
plus seven paralegals as well as liaison between Mutual Fund Boards of Directors, Board Meeting Coordinator
Processed requests and maintain the upkeep of the inventory for prospectuses and statements of additional information along with annual and semi-annual reports
Updated bi-weekly and monthly Lipper Analytical materials and CCH & NASAA Reporters
Organized and maintained central filing and storage warehousing for entire department
Antoinette Hernandez Page 3
Equitable Capital Management Corporation, New York, NY
Mutual Fund Legal (June 1992 – February 1993) (merged with Alliance Capital in February 1993)
Assistant to Mutual Fund Agents who dealt primarily with State Securities Registration
Handled correspondence for the Agents and the Managing Director
Distribution and recordkeeping of Law and Conflicts Questionnaire and quarterly Code of Ethics reports on securities trading for all employees of the firm
Kept an up-to-date review of employees' questionnaire and quarterly reports
Assembled materials for Board Meetings and assisted at the Board Meetings
SKILLS
Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Extensity, SAP, Concur and the Turret phone system
EDUCATION
A.A.S. Awarded March 1989: Collegiate Secretarial Program; Plaza Business Institute
Two years of Business Management Courses; St. John's University
References Available Upon Request
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