Accounts Payable Management

Denise A. Crawley

**** ****** **** **** 410-***-****

Baltimore MD 21216 ac1834@r.postjobfree.com

Sharp, driven, and accomplished accounting and operations management professional with extensive experience that includes operations management, generation, monthly and year end auditing. Well versed in the coordination of efforts with senior management to achieve near and long term operation and financial management goals. Skilled in streamlining processes while maintaining policy integrity and adhering to internal accounting controls guidelines.

Key Proficiencies

Staff Management Financial Reporting Budget Coordination

Month-End Journal Entries Payroll Great Plains

403B, 457, 401K Processing Bank Reconciliation Variance Analysis

Internal/External Auditing Variance ISO Standard 9001 General Ledger Accrual/Cash Basis Cash Receipts Management Accounts Payable

Month/Year End Close Collections Management Accounts Receivable

ALP (Action Learning Project) Cash Flow Management Deferred Revenue

Microsoft Office

Work Experience

Accounting Operations Manager, COLA, MD 5-2006 to 7-2017

Management

oSupervised the Accounting Operations Specialist position

oManaged Accounts Payable and Accounts Receivable

oPrimary contact for internal and external customer complaints; accountable to resolve problems and provide solutions to achieve overall customer satisfaction

o Managed all customer service aspects internal and external as needed

oPayroll Administrator Processed all entries to ADP Workforce Now including security maintenance, password resets, and system maintenance

oWork with HR to insure accuracy of payroll benefit deductions and reporting

oManage and maintain ISO documents and processes and compliance for COLA customer billing and collections

oMaintain, analyze and review AR reserve accounts for estimate of future lab withdrawals and its impact on accounts receivable

oAssist the CFO with revenue budgets as needed including revenue forecasting

Payroll

oEntered all information for new employees in ADP Workforce Now coding salaries, medical deductions, taxes, etc. to the correct G/L accounts

oProcess terminated employees paying out accrued vacation balances

oProcess bi-weekly payroll for 3 companies, monthly commission, bonus pay, and retro pay thru ADP Workforce Now for multi-states

oMaintain payroll on data base, prepare journal entries, process 403B, 457B, and 401K withholdings and payments, maintain employee’s records and deductions

oEnter new employees in ADP Workforce Now software coding them to the correct G/L

oMonitor monthly, quarterly, and yearly tax filings

Billing and Collections-A/R

oManage the collections process in accordance with ISO Standard 9001 for 3 companies

oManage integration of billing information between GP Dynamics and other COLA systems (LinQ, Absorb, CompWalk, Event Rebels) to insure accurate billing information

oGenerate weekly reports showing outstanding customers 60+ over due

oGenerate closure letters for customers 31+ days overdue. Mailed and emailed all collection letters

oProcess lab withdrawals, credit memos and adjustments and returns in accounting system

oEnter all payment G/L data ensuing correct coding for payments are accurate in Great Plains

oProcess credit card payments through Authorize.net for customer for 3 companies applying payments accurately

oSecurely maintain customer credit cards to be processed upon the notification of the customer.

oSubmit invoices for payment for government labs trough the Ob10/Tungsten Network

oProcess electronic payments from customers, electronic checks, ACH payments

oAnswer account inquires, maintain customer database and process account adjustments when authorized

oReconcile bank account activity daily and create and post journal entries for 3 companies. Monthly reconciliation of Operation Account

Accounts Payable

oEnter Accounts Payable vouchers and process A/P checks.

oSelect vendors for payment

oProcess 1099’s

General Ledger

oProcess journal entries into Great Plains software managing 3 distinct General Ledgers

oProcess inter-company entries

oBank Reconciliations

oMaintain 3 separate bank accounts. Process all journal entries accordingly

Staff Accountant/A/R, Harte-Hanks Direct Marketing Baltimore, MD 7-2001 to 5-2006

Billing and Collection

oProcess and generate client invoices for services rendered using PROMAIL

oEnsure that the client invoices reflect prices agreed upon from contracts or purchase orders

oTrack and maintain postage used on the client permits, house permits, meters, and stamps. Sustain copies of all client invoices

oReinforce financial integrity by making sure all signatures are accounted for as state in the accounting policy and procedures manual prior to final billing

oAnalyze and manage A/R aging flagging all invoices 60+ days for collections

Process bi-weekly and bi-monthly payroll using ADP PC Payroll for multi-state units

Track, code, and upload monthly revenue to the G/L using PeopleSoft. Create and sustain spreadsheets to track clients’ monthly revenue.

Track and process daily cash receipts using JP Morgan Chase ILIAD

Process monthly postage and account reconciliations

Assist with month-end and year-end close

Process journal entries to the G/L and perform G/L maintenance as needed

Establish and maintain spreadsheets tracking aged revenue

Generate various reports as needed by management

Financial Specialist, Maryland State Treasurer, Annapolis, MD 8-2000 to 5-2001

Temporary Assignment

Daily Bank reconciliations of Maryland State main checking account making sure that the checkbook balance is equal to the RSTARS balance

Daily process of charge backs and ACH returns from the bank and correct charge the proper state agency

Bookkeeper, Keyser Development Corporation, Baltimore, MD 5-2000 to 8-2000

Temporary Assignment

Maintaining and reconciling check book balances for 5 different development companies

Daily A/P insuring that expenses such as labor, material, and supplies are properly coded to the correct company and G/L account

Daily bank deposits from rental payments, Process invoices and collection letters

Payroll using the QuickBooks

Monthly bank reconciliations

Accounting Coordinator, AdNet/Account/Net, Baltimore, MD 10-1996 to 5-2000

Input vendor information into ACCPAC, ensuring that the accounts are coded to the correct G/L accounts

Verifying and input invoices into ACCPAC

Process manual A/P checks on a weekly basis

Prepare management reports for the CEO

Prepare, post and reconcile all entries and balances to the G/L

Prepare and post all cash receipts daily

Process month end close and assist with year end close

Process payroll from start to finish using ADP PC Payroll

Establish and process monthly garnishments such as bankruptcy, child support, and levies, maintain insurance deductions, work up and process monthly commissions

Establish and maintain spreadsheets to assist with daily cash flow, generate invoices from temporary and permanent placement fees rendered using Spectrum.

Accomplishments

oManaged a team that created and implemented a training program for employees geared towards personal and leadership advancement

oManaged a team that created and implemented a virtual career fair for customers who received excellence awards

oParticipated on a team that researched, presented, and proved that a non-technical position was needed for well-rounded training of non-technical staff. This position was then created because of the teams presentation

oParticipated on numerous teams promoting team building, unity, and giving back

Education

Bachelors Degree, University of Baltimore, Expected completion date May 2019

Associates Degree, Baltimore City Community College, 5-1998

Additional Information

Dean’s List, Who’s Who Among College Students, Meritorious Scholar

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