Administrative Assistant

Babita Gupta

Mobile: 401-***-**** ~ E-Mail: ac16ra@r.postjobfree.com

Profile Summary

A calibre Human Resources Assistant who has extensive knowledge of marketing, employee communication, training, recruitment and administration processes. Babita is a confident individual who is good at building effective relationship at all levels of an organization. She will have no trouble handling a variety of personnel related issues. She has a positive attitude, strong work ethic, and a keen desire to learn and grow within a firm. She possesses superb communications skills, and always treats people with respect and according to their individual needs. As a dedicated professional she fully understands the importance of the HR department to any organization, and therefore aims to make any office she works in as effective and efficient as possible. She has extensive experience in understanding the pressures of achieving targets.

Right now she would like to work for a friendly and exciting company that is looking for an HR Assistant who can reflect their values of excellence & quality.

Core Competencies

Conceptualizing and implementing policies, systems & procedures for HR operations and development

Facilitating and conducting of counselling sessions on problems to enable personnel to exhibit High Level of performance

Managing the complete recruitment life cycle for sourcing the best talent from diverse sources after identification of manpower requirements for new/existing departments

Analyzing training needs across levels through mapping of skills required for particular positions and analysis of the existing level of competencies of individuals

Conducting Induction-Presentation for the new joiners about the Company and its policies in brief

Technical Skills

Microsoft Office: Word, Excel, PowerPoint, Outlook

Tools: All Sec Tech, Oracle, People Soft

Work History

July’12- Sep’13 Blue Star Ltd., Gurgaon HR Executive

Responsible for the delivery of talent acquisition requirements at North India Level including candidate resource pool formation, interview process & pre and post selection process

Excellent experience in the marketing, playing a major role with the marketing team in getting new clients for product advertising and sales

Successful record in providing the best employees satisfaction to keep them update with the HR policies and in handling queries

Help in deciding the content of various soft skills training and technical training by doing employees survey

Identifying and finalizing the vendors for various training programs

keeping cost and training experience in mind

Coordinating and conducting the training

program for every department

Preparing Training MIS, Cost MIS, training calendar and taking feedbacks after the training

Preparing Training feedback analysis report by using all MS Excel- formulas, Charts, and Dashboard

Keeping training feedback analysis report in MS word real time data and updating in All Sec Tech

Preparing and circulating flyers for the upcoming events and program by using MS Word

Having good experience in handling all the internal audit program and keeping record of the audit electronically( MS Word) and in files

Responsible for coordinating the employee engagement activities as per the Calendar and maintain calendar in MS Word (Table, Smart Art, Charts and Clip Art)

Ensured compliance with all legal and corporate guidelines within the safety and Human Resource Departments

Conducting the HR MOM, define the objectives and scope, track risks, assumptions, and managed detailed using Microsoft Office

Managing closure of mandate at all junior, middle level and senior positions across North India

Undertaking activities related to recruitment like arranging recruitment days for all the regions, maintaining resume database/MIS report and internal job posting at Linkdin.Com and Recruitment.Com

May’11-March’12 Dhir International Pvt. Ltd., Gurgaon HR Officer

Full lifecycle recruiting and maintaining excellent relations with hiring managers, candidates, and the community at-large.

Follow up with the “Yet to Join” candidates and address various queries raised by candidates, pre and post selection

Conduct HR interviews, follow-up for offers, make offers and negotiate offer with candidates

Build an active real time database - create, update and maintain it through sourcing and networking

Develop Employee Referral Programs and additional channels to identify and recruit candidates

Responsible for the complete induction program, keeping the record of the induction program electronically and in Employee files.

Managing and maintaining the personnel files of all employees and also responsible for audit checks

Handling separation for all the employees - Resignations, Exit Interviews, Clearances, F&F settlement, Relieving, Recovery. Also conducting exit interviews personally and helps in exit analysis

Responsible for all kind of letter generation, such as Offer Letter, Appointment letter, Joining Announcements, Transfer, Experience Letters, Relieving letters, confirmation etc, for all employees

Being the first point of contact for every general HR inquiries, Administration, and correspondence

Managing human resource operations like joining, separation and induction (Planning, Initiating and conducting the induction) at all the level in Oracle tool

Ensured that relocating employees from entry level staff to high-level executive could function productively in their new positions by assuming that their immediate relocation needs were satisfied

Providing support to Training through assessment of training needs, organizing in-house training programs and feedback of training

Nov’10 - April’11 Shahi Exports Pvt. Ltd., Noida HR Officer

Accountable for planning & coordinating HR activities like employee relations, recruitment, HRMS development, etc. to maximize the strategic use of human resources

Preparing Personnel file and keep updated with all important paper as promotion, transfer, separation

Preparing training file and keep the record both electronically and in files in People Soft Tool

Instrumental in handling screening & short listing the profiles as well as conducting preliminary HR round for ensuring fitment and providing the necessary information about the job responsibilities

Adept at updating & providing adherence of HR Policies with regard to recruitment, leave, attendance, etc

Played a key role in maintaining HR Database, Records, and MIS Reports in MS Excel

Generating offer letter, appointment letter, promotion, separation etc in MS Word

Preparing and maintaining record of full & final

Handle the complete Leave Management in People Soft Tool

Medical Check up coordination with the clinics and employees

Vendor Management (Both for third party, contractual, Background Verifications, training etc

Employee involvement through effective communication and congenial work environment Involved in internal audits and prepare audits reports

Academic Credentials

MBA (HR & Finance) from BPS University, India, in 2010

B.A, Economics) from Kurukshetra University, India in 2008

Achievements

Awarded for Outstanding Performance by Blue Star India BU Head in 2012

Certificate for Soft Skills Training in 2013

Awarded for providing best Employee Satisfaction in 2011

Participated in International Conference for (Sustainable Business Growth) conducted by Galaxy Global Institute in 2013 and got certificate for the best presentation

Skill Enhancement Schedules

Summer Internship

Title : Recruitment & Selection

Organisation : Omax Autos Ltd., Gurgaon

Contact this candidate