Patti Bazan-Rubel

**** ******* **** *********, ** 60060

ac15c9@r.postjobfree.com 847-***-****

Experience and Highlights:

Over 10 years of experience assisting high level executives and managing business relationships in a corporate environment.

Maintain excellent written and oral communication skills.

Self-starter that can work independently or with a team.

Accustomed to fast paced offices, juggling multiple tasks simultaneously.

Organize and maintain company reports and accounting documents.

Creative problem solver, recognized for getting most of out of limited resources.

Provide sales support through advanced word processing.

Plan and coordinate events, meetings and conferences.

Coordinate and organize special events.

Read and filter corporate email, serving as first line of customer support.

Prepare corporate personnel agendas, schedules and itineraries.

Strong knowledge of office and administrative software including Microsoft Excel, Word and Power Point

VW Credit – Libertyville, Illinois (1/16 – present)

Executive Coordinator – Kari VanderVeen, Sr. VP & CIO

Christine Steinberg, Sr. VP Customer Care

Senior Directors (3)

Provide administrative and general support to IT Management, including being able to operate Company assigned vehicles.

Daily Calendar management, meeting preparation

Coordinate Travel Arrangements for both Sr. VP’s and 3 Sr. Directors.

Prepare and process expense reports for Sr. VP’s and Directors. Assist new employees with expense reporting through the Concur system.

Attend key meetings and keep minutes and notes of decision and outcomes. Perform follow-up as necessary.

Point of contact between corporate recruiting. Local HR and the IT hiring managers to communicate information, arrange on-site interviews, receive and greet candidates.

Coordinate special events (picnics, employee appreciation celebration, Cloverleaf completion celebration, company townhall meetings)

Walgreens – Deerfield, Illinois (2/10 – 12/15)

Executive Assistant - Bryan Pugh

Manage VP’s calendar updates, schedule meetings and conference rooms if needed. Prepare necessary materials for meetings on a daily basis

Screen phone calls and direct vendors to the appropriate person

Flight and hotel reservations through Concur and process expenses

Send team correspondence and approve team’s expense reports in Concur

Arrange flights and accommodations for team members when requested

On-Board new employees by ordering the necessary equipment, employee badges, etc.

Assist with offsite meetings; negotiate hotel meeting space, sleeping rooms.

Assist with yearly Charity Golf events in Florida and Arizona – hotel accommodations, flights, etc. for participants that include Walgreens employees, consultants and vendors.

The Care of Trees - Wheeling, IL (01/06 – 01/10)

Accounting Administrator - Chief Financial Officer, Vice President/Controller, Assistant Controller

Travel coordination, calendars, meeting planning, expense reports

Accounts Payable and Accounts Receivable assistance - invoice processing, outgoing vendor checks, filing and customer payments by telephone

Maintain financial statements on the company intranet, screen telephone calls for the CFO and VP, distribution of mail and faxes to the department.

Maintain office equipment; fax machine, copier, office supplies.

Create or edit Power Point presentations, financial statements and miscellaneous correspondence.

Manage Corporate Fleet for Arborists

Solo Cup Company – Highland Park, IL (5/03- 1/06)

Senior Administrative Assistant – Accounting

Compilation of financial monthly reports, accounts payable reports and departmental expense reports for distribution throughout the company to the Executive Team and upper Management.

Plan and coordinate all travel for Vice President, Directors and Managers (Domestic & International).

Prepare and process expense reports for Sr. Vice Presidents, Directors and Managers.

Meeting, prepare presentations, arrange meeting space, hotel accommodations, travel and dinner reservations. Manage off-site storage of corporate documents.

Pactiv Corporation (formerly Tenneco), Lake Forest (03/98-04/03)

Administrative Assistant – Sales, Marketing and Logistics

Assistant to the Vice President of Business Management/Sales, Marketing Director and the Director of Logistics: Responsibilities include daily correspondence, travel arrangements, meeting planning, processing expense reports of sales and marketing personnel. Prepare Annual Operating Plan, Strategy Plan presentations and other miscellaneous presentations. Coordinated annual National Sales Meeting at conference centers throughout the U.S.

Alternative Resources Corporation, Lincolnshire, IL (01/96- 03/98)

Executive Administrative Assistant –Chief Financial Officer and Investor Relations Director

Responsibilities included daily correspondence, schedule planning and yearly calendar updates.

Maintained and processed requests of certificates of insurance for client sites and branch locations

Update 10Q, 10K, Annual Report contents, maintain corporate record files, and compile monthly board meeting materials (minutes, board packets, travel accommodations for board members).

Assist with investor meetings (planning and scheduling), quarterly earnings releases and quarterly teleconference call for investors and analysts, initial contact to shareholders

Managed Stock Option Program for company employees using customized software program

Education

College of Lake County

Computer Skills

Proficient in Microsoft Office; Excel, Power Point, Word, Outlook

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