C.V.of ShoukathAliV.T– Document Controller

CURRICULAMVITAE

SHOUKATH ALI VALLATHAZHATH

Mob:052*******,0 50 3 2 8 2 5 0 0

Email:ac14uy@r.postjobfree.com

POST APPLIED FOR DOCUMENT CONTROLLER/SITE SECRETARY Personal Summary

A Document Controller with a proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures. Possessing extensive knowledge of document control of consultant, client, contractor and sub-contractors. Easy going by nature and able to get along with work colleagues and senior managers, currently looking for a suitable document controller position. ExperienceSummary

Experience involved working with M/s Al Ajmi Engineering Consultant, M/s IAS Lootah Contracting for Dream Tower (4B+G+41 floor) Dubai, M/s. S.S Lootah Contracting– Construction Company for M/s. Nakheel projects Jumeirah Park villas (247 villas) consultant M/s. Dar Al-Handasah Consultant, M/s Al Shafar Civil Engineering for Jumeirah Park Villas (622villas) consultant M/s Dar al- handasah and H.H. The Crown Prince Villa, Al Manara, Dubai consultant M/s MECON, Client For EO (Engineers Office). M/s. Anjala Exports, Bangalore, India (Exports and Manufacturing Company) and M/s. Massod Associates (Tax Consultant) Kerala, India.

Carrier Over view

9 years of total working experience out of which 6 years in Document Control/Secretary (GCC), 3 years in Accounting and Administration field in India. Professional Experience

Contractor: IAS Lootah Contracting LLC-Dubai, U.A.E Position: Secretary/Document Controller (Consultant), (October2015- October 2016) Consultant: M/s Al Ajmi Engineering Consultant/Eng. Adnan Saffarini Client: M/s Leader Spot/ Mr. Jaffer Mohammed Sabt

Responsibilities

Responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedure.

Submitting, uploading and arranging inspection for authorities (Dubai municipality)

Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings. C.V.of ShoukathAliV.T– Document Controller

Maintain registers of all receipts and issue or submissions of document and correspondence.

Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.

Register, log, distribute, track, maintain and control office and site project documents and drawings.

Receive and distribute project documents and drawings and distribute to the right department And right person (action parties) after Project Manager’s Review.

Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.

To Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedure.

To ensure that an up to date general filing system including a master file of all types of materials as required is maintained.

To ensure that all incoming documents/drawings & outgoing documents are maintained.

To Ensure that all documents are issued with the transmittal system.

To receive, sort all incoming correspondences, vender documents, project drawings and technical documents.

To ensure that all receipts and dispatch are registered in the log.

To ensure that copies of all correspondence are issued to respective recipients after receipt and dispatch.

To register construction related documents such as project correspondence,Log registers, Transmittals, Shop drawing approval, weekly progress report and monthly progress report.

Coordinated with Contractors, Clients, Sub- contractors and Project Team as per project requirements

Prepare reports as required by the Project Manager.

Providing support to Project Team by managing incoming/outgoing project information and documentation on daily basis, while ensuring accurate records are mentioned.

List out all types of documentation i.e drawing, technical documents, submittal, shop drawings approvals and correspondence on internal& external letters giving them the unique reference number for identification and easy retrieval whenever required.

Review all documents for consistency of document format and system concerns.

To organize copies of hard & soft copy documents, incoming and outgoing. Contractor: M/s.S.S Lootah Contracting LLC-Dubai,U.A.E Position: Secretary/Document Controller (October2013- September2015) Consultant: M/s Daral-handasah Shair & Partners

Client: M/s Nakheel

Contractor: M/sAl Shafar Civil Engineering LLC-Dubai,U.A.E Position: Secretary/Document Controller (June2011-September -2013) Consultant: M/s Daral-handasah Shair &Partners

Client: M/s Nakheel

C.V.of ShoukathAliV.T– Document Controller

Responsibilities

Responsibilities involved all manual and electronic documentation work process and activities for Civil and MEP.

Document distribution of both electronic and hard copy to various action parties

Communication with Project Management Team, Client & Subcontractors effectively and resolve problems & issues related to documentation.

Maintain the daily documents IN/OUT register and ensure that documents are delivered to the concerned person

List out all types of documents i.e. drawing, technical documents, submittals, Query Sheets, Shop Drawings Approvals and correspondence of internal & external letters, Giving them the uniquereferencenumberforidentificationandeasyretrievalwheneverrequired.

Assisting to the Project Manager in day-to-day Site Coordination with the Supplier, subcontractors, andvariousAgenciesinvolvedduringtheCompletionofProject.

Receiving and Distribution of approvals obtained from the Consultant to all concern Engineers.

Preparing Inspection request, Material Submittal, Memos, NCRs, RFIs, DCRs, Reports, Transmittals, Drawing, Safety and Quality Related Documents.

Answer queries and provided information, or referring to the concerned department.

Coordinated with various departments’ for regular reporting requirements.

Follow up with vendors/consultantaboutwhethertheemailedfilehasbeenreceivedandnotify them of any the response time.

Record keeping of received and sent letters to the various consultants and other contractors.

Answered and filtered telephone calls, emails and letters, assessing and other concerned personnel.

Coordinated with Head Office and other site offices.

Prepared correspondences destined to all Managers, head of sections and other concerned personnel.

Responsible for day to day correspondences with consultation, client, subcontractors and suppliers. Arranged transportation and other general arrangement

Responsible for maintaining all administrative records for project site office.

To arrange site approval and forward to consultant’s office

Providing my part of responsibility in generating managerial reports. Anjala Exports, Bangalore, India

Office in-charge cum Accounts Officer

April2008-May-2011

Responsibilities

Export and Import transactions, General Admin works.

Preparing and Controlling of day to day Accounts and fund Management

Input of sales and purchases invoices, cross checking on billing

Prepare and submit Audit documents, annual income statements and stat of financial position.

Book Keeping & Finalization of accounts, process & Dispatch of Purchase orders, Release of timely payments to vendors against certified invoices

Journal Entries, Posting, Maintenance and Verification of General Ledgers.

Reconciliation and finalization of Balance sheets

Preparation of Fiancé Reports for the Management and Expense report for the Employees

Dispatch of Statements o Accounts to Various Clients C.V.of ShoukathAliV.T– Document Controller

Accountant

Masood Associates (Tax Consultant) Kerala, India2006-May-2008 Responsibilities

Updating the reports related stock, debtors, creditors, assets

Reconciliation of Bank, Debtors, Creditors confl ict

Prepare and submit audit documents, annual income statement and status of financial position.

Preparation of journal entries and recoding to GL/SL.

Assisting the preparation of financial statements.

Preparing the Liquidation of Cash and passing necessary entries Professional Qualification

Bachelor Degree in Commerce (B.Com),

Pre Degree (Higher Secondary)

Computer Knowledge

Diploma in information Technology- Calicut University, Kerala, India.

(VB,C,C++,MSQL, DBMS and Html-Programming Language)

Typewriting lower and word processing-Government of Kerala

(Type writing Lower & MSOffice)

Certified Professional Accountant-Institute of Professional Accountant

(Tally ERP, dac-Easy, Peachtree)

Diploma In Computer Application

(M.S. Office, Internet & Email

Auto CAD (working knowledge)

Personal Information

Date of Birth : 30/05/1982

Languages : English, Hindi, Malayalam and Arabic (working) Religion : Islam

Gender : Male

Marital Status : Married

Nationality : Indian

Visa Status : Employment Visa

Driving License. No : Light Vehicle-3607552, Dubai References

Shall be furnished up on request.

Contact this candidate