Senior Deskktop Publisher
Resume:
Alison Jacobs
Vienna, VA *****
703-***-**** (Home), 703-***-**** (Mobile)
*********@*****.***
OBJECTIVE SUMMARY
A professional Desktop Publisher with extensive experience in proposal development environment. Excellent organizational, interpersonal and communication skills. A team player with the flexibility to meet all work related challenges and demands. Comfortable in a fast-paced, deadline oriented work environment. Looking to secure a challenging Desktop Publishing position with an established organization.
PROFESSIONAL EXPERIENCE
Proposal Development Consultants (July 2012 – Present)
Bethesda, MD
Senior Desktop Publisher – Consultant at IBM, Herndon, VA (August 2015 – August 2017):
Worked directly with the Proposal Managers to provide support for the Federal team
Used IBM Box to access, format and update documents as needed
Formatted Word and Excel files according to RFP requirements and created proposal specification sheets
Inserted graphics into the documents
Used Visio, Illustrator and InDesign to update and edit graphics as needed
Inserted and updated MS Project files as needed
Burned CD’s, created and printed out tabs, printed out and assembled proposals into binders, boxed and shipped out the proposals in a timely fashion
Combined Word files and converting into PDF format
Generated Table of Contents, List of Exhibits and List of Tables, assisted in the design of a new template and created a master table of contents template
Generated acronym lists
Used a material tracker system in order to keep track of materials being used for the proposal such as paper copies, tabs, binders, covers, CD's and labels
CSC (April 2015 – July 2015)
Falls Church, VA
Senior Desktop Publisher
Provided desktop publishing support to the Federal proposal team
Created, maintained, and updated templates to conform with RFP requirements
Using Privia to access, format and update documents as needed
Submitted and coordinated with the graphic staff to ensure timely completion of graphics
Formatted Excel files so they print properly, adding headers and footers and making sure columns and rows are printed. Copy and paste Excel files into Word documents
Using MS Project to create Gantt charts and copy and paste into Word documents
Burn CD’s, print out and assemble proposals into binders, box and ship out proposals in a timely fashion
Combining files into PDF format
Generating Table of Contents, List of Exhibits and List of Tables
Generating an acronym list using AcroWizard
Editech Staffing (August 2012 – April 2015)
Reston, VA
Desktop Publisher – Consultant at General Dynamics (August 2014 – January 2015):
Provided desktop publishing support to the proposal team
Formatted, proofread, and edited documents for content according to RFP requirements and the company's standard template and color pallet
Inserted graphics and printed out documents as requested
Formatted Excel spreadsheets
All documents were formatted, edited, and saved using the SharePoint system
netPolarity (March 2013 – April 2015)
Campbell, CA
Production Specialist – Consultant at Oracle (March 2013 – February 2014):
Provided desktop publishing support to the Proposal Managers
Formatted, proofread, and edited the documents for content
Read RFP for any special formatting requirements or shipping instructions
Created and printed out tabs, attachments, and proposals and assembled into binders. If required, burned entire proposals on CD's and/or flash drives
Coordinated with the graphic artist to ensure covers and spines had been approved and were cut and sized to the correct binder size
Used Oracle Beehive system to upload and download documents to the proposal team
MAXIMUS, Inc. (October 2004 – June 2012)
Reston, VA
Desktop Publisher:
Provided desktop publishing support to the Proposal Center, with full time staff of 25
Supported proposals ranging in size from 300 to 800 pages and dollar value of $10Million to $175Million
Duties included formatting documents (proposals, tabs, cover letters, resumes, job descriptions, table of contents, list of exhibits, and forms), in accordance with the company’s standards and RFP requirements for State and Federal proposals
Created complex writing shells based on Proposal Management Plans for response compliance assurance
Created Proposal Management Plans, converted documents into PDF format, burned CD’s, edited graphics using Visio, Photoshop, Illustrator, and In Design
Created and edited Gantt charts using MS Project
Created PowerPoint presentations for team reviews, and spreadsheets using MS Excel
Downloaded and edited documents from Web Portals, Vignette and SharePoint
Assisted in the development of BAFO documents and Orals
Provided document quality assurance, and proofreading
Trained new employees on the company’s standard formatting practices using templates created according to corporate standards
Gap Solutions (September 2003 – October 2004)
Reston, VA
Desk Top Publisher - Consultant at MAXIMUS:
Formatted proposal related documents – sections, cover letters, resumes, job descriptions, tabs, flysheet, table of contents list of exhibits and forms in accordance with the corporate standards and RFP requirements for State and Federal proposals
Created writing shells and Proposal Management Plans
Converted documents into PDF format as part of RFP requirements
Edited graphics using Visio, Photoshop, Illustrator, and In Design
Created and edited Gantt charts using MS Project
Created PowerPoint presentations for team reviews, and spreadsheets using MS Excel
Edited documents in Vignette and SharePoint, web portals
Developed and formatted BAFO’s and Orals presentations
Conducted Quality Assurance and Proof Readings
Trained new employees on corporate standard formatting practices using templates
CB Commercial Real Estate Group, Inc. (1994 – 1997)
McLean, VA
Word Processor:
Provided word processing support for 40 real estate professionals and assistants
Typed correspondence, created mail merge documents, spreadsheets, transcribed tapes, typed legal documents
Set up and kept track of listing files using OAMS system and Excel, handled deal files and vouchers and processed checks
Filed correspondence and memos, stamped and distributed the mail
Various Temp Agencies (June 1983 – August 2003)
Washington Metropolitan Area
Provided word processing, administrative and secretarial support as required by clients
Duties included typing correspondence, creating mail merge documents, spreadsheets, legal documents, transcribing tapes, answering telephones, arranging conference calls, meetings, travel arrangements, reserving conference rooms, handling incoming/outgoing mail, overnight mail and arranging courier service, organizing correspondence files
Clients included law firms, financial institutions, real estate companies, property management firms, communication companies, healthcare companies, associations and tax firms
EDUCATION
Diploma, Oakton High School, Vienna, VA, 1983
Software and Applications Skills
Typing (65 WPM), Windows 7, XP, MS Word, Excel, and PowerPoint 2000, 2003, 2007, 2010, 2013, and 2016, MS Project, Adobe Professional, AcroWizard, Lotus Notes, MS Outlook, Vignette, SharePoint, Privia, light experience with Visio, Photoshop, Illustrator, and In Design
Contact this candidate