Executive Assistant Sales

Professional Objective

Sophisticated, success-driven Executive Assistant, eager to contribute exceptional project management, communication and organizational skills toward supporting an Executive, and his or her team. In search of a progressive organization that fosters a good working environment; one that recognizes a solid work ethic.

Profile of Qualifications

Combined organizational and executive administrative skills with a comprehensive understanding of office procedures and systems, coupled with the ability to manage diverse business and vendor relationships

Proficient in Microsoft Office 2003/2007/2010/2013, Outlook, Lotus Notes, WebEx, Adobe Connect, SharePoint, Visio, Adobe Publishing Suite, Oracle, Kronos, Concur, Skype and social media websites. Windows XP and Apple/MAC operating systems

Creative problem solver: Responds rapidly and appropriately to changing circumstances; evaluates and identifies issues in order to make astute decisions to effect positive change and refocus on new priorities

Professional Experience

Executive Assistant to the President, VP of Finance/Administration & Director of Human Resources 8/2014 - 2/2017

Weir Valves and Controls USA: Ipswich, MA (Company layoffs)

Managed the President’s calendar and email; scheduled/attended management meetings and prepared minutes/action points; followed up on the action points ensuring that the tasks were closed out in a timely manner. Booked travel, managed conference registrations and reconciled monthly expenses

Supported President’s Direct Reports (9 total) with calendar management, travel arrangements, credit card reconciliation, tracking of Paid Time Off (PTO) and special projects

Created presentations for Director/Senior Management visits, Monthly Town Hall Meetings, etc.

Travel Administrator; created travel profiles, trained employees on how to use Concur, Processed Visa & Passport paperwork, helped resolve travel issues and enforced the Weir Valves and Controls Travel Policy

Managed all training records for the Environmental Health & Safety Manger (EH&S); member of the EH&S Team

Managed Visitor/Contractor process (i.e. background checks, paperwork, badge assignment and personal protective equipment)

Ordered office/kitchen supplies and tracked budget

Executive Assistant to the CEO/President 3/2012 - 8/2014

America’s Job Exchange (a Time Warner Cable Company): Wilmington, MA (Reorganization/change in job description)

Was responsible for heavy calendar management; scheduling of internal/external meetings and speaking engagements

Managed paperwork for sales orders, customer contracts, consulting agreements and purchase orders

Executed quarterly offsite meetings and planed all company events

Managed trade show logistics, show sponsorship and attendee registrations

Monthly reconciliation of P-cards/AMEX cards, tracked the office budget

Coordinated with Human Resources on the new hire/termination process

Executive Assistant – Director of Benefits 11/2011 -1/2012

Philips Healthcare: Andover, MA (Contractor)

Applied expert calendar management skills toward effectively managing the Director’s, Managers and Senior Consultants internal and external meetings

Researched archived information/processes in order to create, implement and train the team on a new benefits SharePoint site

Coordinated with team members to obtain detailed information for the posting of new job requisitions; responsible for the new hire process and training

Managed Benefits and Compensation databases, performed mail merges and executed weekly/monthly mailings

Demonstrated strong business and vendor relationship skills; greeted/directed guests, and gave tours of the Workplace Innovation Program (WPI) facility

Executive Assistant – V.P. of Business Development 3/2010 - 11/2010

Gemini Industries: Burlington, MA (Layoffs due to restructure within the organization)

Scheduled meetings, created weekly status presentations, took meeting minutes and distributed action items to the team

Developed effective proposal templates for Aerospace and Defense contracts, consolidated information into the proposal and expedited the delivery process for the final product

Researched travel sites; provided the V.P. of BD, the BD team and the CFO with economical travel choices for multi-city trips, kick-off meetings and conferences

Attended the Special Operations Command Language and Culture Seminar - Ft. Walton, FL. Assisted attendees with registration/badges and the conference schedule. Provided administrative/technical support to seminar presenters

Received the Award of Excellence: C4ISR (Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance) Division, recognizing my dedication, commitment and the positive impact that I made on furthering its goals

Executive Assistant – V.P. of Global Professional Services 3/2008 - 6/2009

Aspen Technology: Burlington, MA (Layoffs due to restructure within the organization)

Booked domestic and international travel for V.P., processed visa/passport information and expense reports

Conducted Proposal Process Approval Training to regional proposal specialists and sales personnel

Modified Professional Services processes and created the Global Professional Services Process Manual

Senior Office Specialist – Information Systems Division 03/2007 - 03/2008

BAE Systems: Burlington, MA (Pursued a better career opportunity)

Provided administrative support (e.g., calendar management, booking of travel, expense report reconciliation, tracking of time cards, etc.) to two Directors and a department of 80 plus employees

Assisted in light proposal duties (i.e. tracking deliverables, printing proposals and facilitated the shipping process)

Streamlined the interview process for the Division. Supported HR with the scheduling of interviews and the booking of candidate travel

Utilized my background in communications to develop key vendor relationships

Executive Assistant to the CEO/Marketing Assistant 6/2006 – 12/2006

Centorr Vacuum Industries: Nashua, NH (Contractor)

Executive Assistant – V.P. of Sales and V. P. of Business Development 2005 - 2006

Alliance Imaging: Andover, MA (Resigned due to a death in the family)

Executive Assistant – V.P. of Operations 2004 – 2005

Cushcraft Corporation: Manchester, NH (Contractor)

Executive Assistant/Personal Assistant to the CEO/Attorney 2000 – 2004

Empire Title Agency: Chesterfield, VA (Moved back to NY to be closer to family)

Executive Assistant – V.P. of Engineering 1999 - 2000

Philips Broadband Networks: Manlius, NY (Moved to VA for a better career opportunity)

Education and Professional Development

Associates of Applied Science Degree in Advertising Technologies 1996 - 1998

Onondaga Community College - Syracuse, NY

Certificate in Web Design 2000

Onondaga Community College, Continuing Education - Liverpool, NY

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