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Manager Project

Portland, Oregon, United States
18 - 20$
August 31, 2017

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Zabiullah Malya

**** ** **** ***, ********, OR **232

H: (503-***-*-***


"6 years of experience in business management, procurement and administration, including, project delivery, and financial management.

I am highly motivated individual with strong skill set of disciplined work, team player, and communication whose aspiration is to become a leader in an organization. I am especially passionate about helping clients and building relationship and taking it to the next level to improve business."


Team leadership Procurement & Administration

Project management Inventory management

Data management Quality assurance and control

Conflict resolution Contract negotiation

Self-motivated Documentation and reporting


References: Will be provided upon request


United Nations - IOM

Reintegration Admin Assistant Kabul April 2017 - July 2017 Receive, interview and counsel AVR beneficiaries who are seeking IOM's assistance. Prepare and translate all necessary project documents. Maintain and update all project records and beneficiaries' files. Identify organizations providing

services for potential entrepreneurs, including training, grants, or micro-credit. Establish contacts with local and regional boards of commerce or similar institutions. Train and assist beneficiaries in writing business plans. Conduct field visits to project sites for purpose of assessing project's viability. Conduct follows up visits and meetings with the beneficiaries in order to monitor and evaluate all reintegration projects.

Prepare monitoring reports.

Collecting different quotations for various materials and equipment for businesses Purchase and deliver materials and/or equipment for various businesses. Collect necessary documents and/or receipts and translate documents in English. Travel in the AOR in order to assess project ideas and later monitor on going reintegration projects. Any other tasks as assigned by the Program Manager, DCOM or COM. United Nations - IOM

Procurement Assistant Kabul January 2017 - April 2017 Receive and review/clarify requests, specifications and confirm WBS elements and other needed information from requestors, particularly from program managers in the mission. If necessary, assist project staff in preparation of unambiguous specifications for purchase of goods, prior submission of requisition.

Verify all project related purchases are reviewed and approved in line to the purchase authorization matrix.

Identify potential vendors and ascertain conditions of purchase and quotations. Obtain quotations; prepare evaluation and recommendation, create Purchase Order (PO) in PRISM (SAP) and monitor delivery of goods/services in accordance to IOM procurement guidelines and in coordination with Logistics/Procurement Officer.

Coordinate with the Finance unit to ensure that prior to the final order of goods/services, WBS elements and account code line item is determined.

Monitor the delivery of ordered goods/services and ensure through established procedures that all received goods/services are in accordance with the terms and specifications of the PO. Follow up with vendors to ensure timely delivery of purchased goods/services. Maintain records of all transaction, including copies of quotations, invoices, receipts and request for payment.

Prepare payment documentation and liaise closely with the finance section concerning payment of procured and delivered goods/services.

Ensure all purchases are done through PRISM (SAP) system; strictly adhere to proper IOM procedures. Provide Procurement assistance, liaise and coordinate closely with other Procurement Assistants at the office on procurement matters.

Prepare weekly progress report for related procurement activities. At the request of the Line Manager or CoM, participate in staff development and training processes Act with integrity and professionalism and in accordance with IOM's Code of Conduct, at all times. Perform such other related duties as may be assigned. CSSP-INL (DEPARTMENT OF STATE)

Procurement Specialist/Buyer Kabul September 2016 - January 2017 Responsible for providing quality, cost effective and expeditious support to procurement Performs routine repetitive purchasing primarily in the commodity accounts Exercises professional judgment using best business practices available and ensure compliance with Federal Acquisition Regulations.

Receives and reviews purchase requisitions for clarity, compliance, detail, completeness and obtains Additional information considered necessary.

Compiles procurement source lists, develop requests for information, requests for quotations, requests for proposals and invitations to bid and interviews potential suppliers. Review and perform analysis of responses to solicitations, to include price comparison, conformity to statement of Work, delivery terms, payment terms, and other terms and conditions of the procurement as rules and regulation of (FAR).

Propose to requester comparable product substitutions consistent with the requirements to achieve cost savings.

Prepare and maintain purchase order files, purchase order logs and multiple reports directly related to procurement status. Respond to supplier inquiries, maintain open line of communication with requester, and provide status to Manager on all assigned procurement activity. Researches vendors, analyzes quotes and assists in the preparation of bid document

Evaluates alternatives and makes recommendations for approval; negotiates pricing, discounts Ensures prices checks to determine accuracy and compliance with contracts Oversees and assists in the receiving, inventory and distribution of supplies and other materials Monitors compliance of purchasing policies; plans

Processes invoice discrepancies through vendor contact to resolve problems PAE-INTERDICTION (DEPARTMENT OF STATE)

Procurement Specialist/Buyer Kabul November 2015 - September 2016 Performs routine repetitive purchasing primarily in the commodity accounts Responsible for procurement of goods and services to support project technical implementation Expedites capital equipment, supplies, materials and services for the department; Researches vendors, analyzes quotes and assists in the preparation of bid documents Prepares solicitations (Requests for Quotes) and sends to vendors Conducts Market Research

Interviews vendors and reviews quality, availability and cost of various items to be purchased Evaluates alternatives and makes recommendations for approval; negotiates pricing, discounts Ensures the documenting system is in place as per procurement manual for the movement (purchasing, dispatching and receipt) of goods for both local and out of country supplies. Monitors compliance of purchasing policies; plans and directs the messenger/delivery services Ensures all required documentation is approved prior to purchase according to approval process. Ensures prompt and efficient delivery of shipments Timely reports on problems and resolutions to the Procurement Manager other duties as assigned by the Procurement Lead


Logistic & Procurement Assistant Kabul August 2014 - October 2015 Responsible for daily Procurement

Updating daily tracking sheets for procurement activities. Assist in contracts with Contracts unit when needed. Preparing (RFQ) Request for quotation

uploading the RFQ to the website for advertisement Preparing (BAS) Bid Analysis Sheet

Responsible for the Bid Openings of Goods

Creating (P.O) Purchase Order in (SAP)

Creating (PRF) Purchase Request Form in (SAP)

Preparing the (NOA) Notice of Award.

Preparing Request for proposal (RFP)

Preparing Invitation to bid (ITB)

Preparing Expression of Interest (EOI)

Responsible for extracting and selecting the best bid or vendor among all the bids received. Responsible for the weekly procurement reports to the senior management. Follow up the payment process with RMO & Finance departments until the completion of package And any other duty assigned by direct supervisor.

MINISTRY OF RURAL REHABILITATION AND DEVELOPMENT AREDP-MRRD Procurement Associate Kabul October 2012 - November 2013 Assist inMonitoring Procurement files.

Assist in Contact with Contractors and suppliers.

Preparing (RFQ) Request for quotation

Distributing (RFQ) to market

Preparing (BER) Bid evaluation report.

Assist in Bid Openings National Shopping.

Preparing (P.O) Purchase Order

Preparing of Request for proposal (RFP)

Assist to update the procurement project sheets.

Assist in carrying out the activities of MRRD in areas such as Legal & Regulatory, Monitoring & Statistics, Capacity Building, Review, and be responsible for assigned functions of AREDP. Collect data or reports and review procurement records and files of procuring entities Promote and oversee effective supply management procedures. Prepare progress reports, intermediate reports covering special topics toHead of Ministry. CLIP INFOTECH INTERNATIONAL

Admin/Logistics Assistant Kabul July 2010 - August 2012 Responsible for daily administrative support to the project Purchasing all necessary materials in close coordination with head of the company assist in developing/translating training materials The project assistant will assist the project manager to: In coordination with company other departments, develop and implement the project's performance measurement chart that includes collection of periodic data for tracking project progress and performance. Ensure that monitoring and information management tools are up to date and contain all relevant information.


BACHELORBusiness Administration

Basharat Institute

Kabul, Afghanistan 2015

Business Administration

BACHELORArts (Linguistics)

Kabul University

Kabul, Afghanistan 2016


CERTIFICATE IN INTERNATIONAL PRIVATE ENTERPRISESCertificate International Private Enterprises International Private Enterprises

Kabul, Afghanistan 2010

DIPLOMABusiness Administration

Mashal Univeristy

Kabul, Afghanistan 2012

Business Administration

DIPLOMA Information Technology

Karwan University

Kabul, Afghanistan 2011

Information Technology




World travel



English Pashto Dari Hindi


Certificate of Participation in Procurement Training from (USAID) Certificate of Participation in Procurement Training from (IOM) Certificate of Achievement Advance Security in the field (UNDSS) Certificate of Completion in Conflict Transformation Across the Cultures. (SAARC-NEPAL-2015) Appreciation letter in recognition of my hard work with IOM-CCI Appreciation letter in recognition of my hard work with PAE-Interdiction ADDITIONAL INFORMATION


Personal Integrity


Analytical ability

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