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Legal Secretary Administrative Assistant

Location:
Washington, District of Columbia, 20001, United States
Posted:
August 29, 2017

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Experience

November **** – present BSA The Software Alliance Washington, DC

Administrative Assistant to VP of Communications,

Policy and Legislative Strategy

Manage all day to day administrative functions for a team of 20+, locally and abroad.

Prepare and distribute correspondence.

Manage and maintain Communication’s collateral.

Manage communications with outside vendors and members.

Coordinate and distribute new vendor requests.

Coordinate and process vendor invoices.

Coordinate and process travel and expense reports.

Coordinate travel for VPs and Directors.

Coordinate orientations and interviews for Communications, Policy and Legislative Strategy.

Receive incoming calls and visitors and direct them to appropriate parties when necessary.

Manage calendars for VPs and Directors.

Coordinate and manage all major events for the teams.

Monitor and document lobbying hours for all lobbyists.

Maintain company subscriptions, ensuring payments are remitted and passwords and account numbers are maintained in the database.

February 2012 – November 2014 Community Care Nursing Services Washington, DC

HR Coordinator/Executive Assistant

Prepared and distributed payroll for independent contractors.

Managed and maintained employment files for independent contractors.

Managed all communications with outside vendors, clients and independent contractors.

Processed Authorization Recertifications.

Coordinated and distributed new client intake.

Disseminated monthly reports concerning plan of care, client visits and authorizations.

Managed and maintain application process for potential new contractors/employees.

Managed background checks and registries related to contractor/employee hirings.

Coordinated trainings, orientations and interviews for Director.

Assisted with staffing coordination as needed.

Managed overall office quality assurance regarding contractor and client files and maintenance.

Oversaw and managed all day to day administrative duties.

Received incoming calls and visitors and direct them to appropriate parties.

Managed assignments for administrative assistants.

Managed and train new employees.

February 2007 – February 2008 Dewey & LeBoeuf Washington, DC

Legal Secretary-Energy

Prepared legal correspondence, letters, etc.

Prepared and submit documents for filing.

Responsible for inputting and maintaining attorney time.

Coordinated appointments and travel arrangements.

Prepared, organized and submit FERC filings.

March 2005 – January 2007 Cohen, Milstein, Hausfeld & Toll Washington, DC

Legal Secretary-Anti-Trust and Medical Mal-Practice

Prepared legal correspondence, letters, etc.

Prepared and edit briefs for filing.

Responsible for inputting and maintaining attorney time.

Responsible for proofreading attorney briefs.

Coordinated appointments and travel arrangements.

Prepared and submit attorney expense reports.

Responsible for interviewing potential clients in class-action lawsuits.

Prepared and organized court filings.

December 2003 – March 2005 LeBoeuf, Lamb, Greene & MacRae Washington, DC

Legal Secretary-Energy, Securities and White Collar Crime

Prepared legal correspondence, letters, etc.

Prepared securities and energy filings to be sent to SEC and FERC.

Inputted attorney time.

Prepared client bills.

Coordinated the ordering of supplies as needed.

Coordinated appointments.

Provided instruction for various employees on telephone equipment as well as the word processing system.

October 1998 – July 2002 Williams Mullen Washington, DC

Legal Secretary-Energy, Securities, Corporate, International and Real Estate Transactions

Prepared legal correspondence, letters, etc.

Prepared securities and energy filings to be sent to SEC and FERC.

Inputted attorney time.

Prepared client bills.

Coordinated the ordering of supplies as needed.

Coordinated appointments.

Provided instruction for various employees on telephone equipment as well as the word processing system.

Coordinated temporary assignments.

March 1998 – September 1998 Advantage Legal Staffing Services Washington, DC

Communications Coordinator

Received all incoming calls/visitors and direct them to appropriate party.

Assisted with scheduling and conducting interviews of potential candidates.

Generated weekly sales reports and maintain office inventory.

Responsible for inputting, preparing, assembling and distribution of associate payroll.

July 1994 – August 1997 Bureau of Laboratories Washington, DC

Medical Secretary

Maintained database for laboratory results.

Prepared letters, memos, etc. for assigned division.

Received all incoming calls and visitors to the laboratory.

Assisted Division Chief and Lab Technicians in preparing, submitting and distributing paperwork to clinics through the District.

September 1990 – March 1994 National Science Foundation Washington, DC

Legal Secretary-Patents

Reviewed patent applications.

Assisted with patent responses and maintaining the patent files.

Prepared legal correspondence, letters, etc. to send to patent office.

Input attorney and staff time entry.

Education

June 1991 Forestville High School

Skills

Windows 10, Word, Excel, Access, PowerPoint, WordPerfect, Elite Time Management System, Star Time, Javelan, PCDocs, IManage, etc.

References

Furnished Upon Request



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