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Executive Administrative, Project Coordinator, Office Manager

New Milford, Connecticut, United States
August 29, 2017

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Rebecca McManus

New Milford, CT ***** 860-***-****

Executive Administrative Assistant / Senior Project Coordinator

Highly competent professional with 15+ years of experience managing business relations and special projects at the senior management level. Exceptionally detailed, organized, and highly accurate with the unique ability to successfully manage multiple Community Engagement / Sustainability projects and events simultaneously. Resourceful Executive Assistant adept at coordinating international travel and organizing large scale meetings. Extensive experience and expertise managing top initiatives. Proactive and detail-oriented, leading to increased levels of responsibility and recognition. Well-developed interpersonal communication skills to work effectively with people.

Core areas of performance include:

Microsoft Office Suite

Sr. Project Coordination

Website Development

Preparing Correspondence and Reports

Managing Calendars & Travel (International & Domestic)


Event Specialist

Office Management

Professional Experience

PRAXAIR, INC., Danbury, CT 2014 –

Executive Administrative Assistant / Project Coordinator

Support VP of Sustainable Development and VP Mergers and Acquisitions. Daily tasks for M&A include: travel, expense reports, quarterly reports, updating Investment Proposals, and project maintenance. For SD group: daily on-going projects, updates to Praxair and internal websites, Community Engagement projects, and Skills Pipeline Events Coordinator.

Maintained “Credit 360” on-line tool that supported 500 internal users. Updated policies and information.

Coordinated 40 annual domestic and international travel engagements, including logistics, hotel, travel, etc.

Coordinated ‘Skills Pipeline Events’ for Community Outreach. Worked closely with philanthropic cause collecting resumes, updating appropriate information via Excel, coordinating with instructors and vendors, and organizing communication with local media.

BOEHRINGER INGELHEIM, Ridgefield, CT 2013 – 2014

Administrative Coordinator – Contractor

Provided support for Vice President and Director. Administrative duties included assisting in Travel and creating expense reports in Concur for Field Based Medicine (75 field-based employees). Established product teams. Put together monthly reports.

Created first Field Based Medicine ShareRoom and SharePoint Planning tools for TAMRC reviews. Uploaded reviews into Aprimo system.

Trained 50 new hires and performed onboarding for Field Based Medicine.

Authored monthly newsletters supporting an audience of 150 internal employees.

Rebecca McManus Page Two

MEADOW RIDGE, Redding, CT 2011 – 2012

Executive Administrative Assistant / Marketing Coordinator – Contractor

Planned, organized, budgeted, designed, marketed, advertised, and promoted successful first Meadow Ridge Health Fair. Provided all administrative tasks for Administrator of a 300 resident retirement community. Prepared daily financials, expenses, budgets, and census reports.

Attended morning report with directors to discuss events for the day.

Created first Meadow Ridge monthly Newsletter which supported 500 residents.

Conducted committee meetings with residents acting as liaison with community figures for events. Managed all logistical requirements for special events.

Involved in Media / Marketing planning for internal newspaper / publications.

VILLAGE CREST, New Milford, CT 2006 – 2011

Director, Financial Services / Business Office Manager

Planned, organized, and coordinated daily business operations to manage financial office. Established procedures, practices, and work methods to increase facility effectiveness by collecting, compiling, and evaluating day-to-day and monthly accounting / billing functions. Conducted daily A/R, A/P, Bank Reconciliation, monthly financial closing of facility, expense reports, daily interaction with families, and collection and billing of all payment sources for corporate accounting and DSS.

Created website for National HealthCare (Village Crest), performed as Human Resource Coordinator, and provided backup in ADP Payroll for 300+ employees.

Member of Administrative / Accounting Department management team (National Health Care).

Previous work experience includes 9 years with IBM Corporation. Various positions.


BS, Major – Business Administration, Minor – Accounting, IONA College School of Business, Night School New Rochelle, NY

AAS, Major – Marketing, Minor – Accounting, Westchester Community College, Valhalla, NY

Computer / Technical Skills

Microsoft Outlook, Lotus Notes, Word, Excel, PowerPoint, Publisher, Access, Concur, SAP, SharePoint, Quicken, FileMaker, Quickbooks, PeachTree Accounting, Javelin, RELIABLE, PC Ace, Ordermaster, ACT, ADP Payroll, PathLinks, Quatro Pro, VisionTracker, Journyx, Veeva Vault, BiLit, Social Media (Twitter, FaceBook, LinkedIn), Medicare (State Medicare / Medicaid Programs).

Public Relations, customer service, event management, travel arrangements, invoicing, payroll, expense reports, monthly closing, financial reports, bank reconciliations, budgets, general ledgers, trial balances, accounts receivable, accounts payable, medical billing, special credit and collections, marketing coordinating, web design, office management, office administration, strong organizational skills and attention to detail.


Received financial award from IBM Suggestion Award Program for creating and implementing a plan that resulted in a savings over $150K for the International Marketing Department.

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