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Management Administrative Support

Location:
New York, New York, United States
Salary:
50k
Posted:
August 30, 2017

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*** ****** ***. • Teaneck, NJ *****

917-***-**** •ac128w@r.postjobfree.com

linkedin.com/in/dwight.thomas-051669143

DWIGHT THOMAS

Focused, capable and disciplined Administrative Support Professional with years of diverse and progressive experience in the legal and corporate sectors. Possess innate ability to work effectively with others. Skilled deliverer of sound leadership and project support while working under pressure with stringent timelines. Adept in working collectively or as an independently to achieve organizational success. Seeking a Records Coordinator role that will allow for use of transferable skills with a dynamic company.

CORE SKILLS

Records Management Organization Time Management Communication Client Relations

Goal Setting Teamwork Service Delivery Critical Thinking Problem Solving Microsoft Office

LegalKEY LegalTRAX WordPerfect Elite for Windows IRM

PROFESSIONAL BACKGROUND

MENDES AND MOUNT LLP, NEW YORK, NY 2014 – 2017

RECORDS COORDINATOR

Created, organized and maintained electronic and paper files for Professional Liability Insurance and Litigation Departments at the active, semi-active and closed stages

Replied to file inquiries; located and retrieved data in response to authorized user requests

Used IRM Record Management software to accurately maintain files

Relocated inactive files to and from storage areas per file maintenance guidelines

NEW YORK STATE DEPARTMENT OF HEALTH, NEW YORK, NY 2013 – 2014

ADMINISTRATIVE SUPPORT

Led testing and maintenance of all WMS Downstate eligibility and undercare systems and subsystems

Leveraged acumen regarding the New York City Welfare Management System to lead inquiries, as well as note process and system production deficiencies

Used the Welfare Management System to determine clients’ Medicaid eligibility; performed system analyses and pulled automated reports as needed

SMITH ABBOT, LLP, NEW YORK, NY 2008 – 2012

RECORDS LITIGATION SPECIALIST

Effectively coordinated document review projects at all phases from start to finish

Set up document boxes for review by external Attorneys and Paralegals

Sent boxes of reviewed documents to the Copy Center; made certain that all boxes and their contents were restored to their respective shelving locations within the warehouse

Supervised up to 18 entry-level Paralegals during five-month special document review process in which 100 boxes of content were scoured in order to locate key documentation to prepare for trial

Researched, prepared and maintained active, semi-active and closed client files using a comprehensive database within the Records Department

Tackled the task of assimilating manual inventory records log of up to 4K boxes into the Records Department database

SWISS POST SOLUTIONS INC., NEW YORK, NY 2007 – 2008

RECORDS SUPERVISOR

Referenced office policies and procedures for a firm of 65 Attorneys

Supervised and trained a staff of up to five Clerks using the firm’s automated software systems

Developed, maintained and delegated numerous important record filing assignments

Troubleshot issues such as instances of missing documents and Redweld file folders that had been missing for an extended time period

REED SMITH LLP, NEW YORK, NY 2001 – 2006

RECORDS SUPERVISOR

Supervised and trained a staff of up to five clerks on internal automated software systems, as well as corporate policies and procedures specific to a firm of 250 Attorneys

Skillfully constructed and delegated assignments to direct reports; included solving problems related to missing forms and Redwelds

Charged with leading staff evaluations for supervisees

Reviewed resumes and interviewed applicants for vacancies as they rose

Followed up on files that were released externally so each one was returned in a timely fashion

Served as an effective collaborator in working with management and peer colleagues to confirm that status of project, as well as troubleshoot all deadline concerns

Generated bi-weekly reports to ensure inactive files were categorized, packed, processed and stored offsite in a secure location

Keyed in searchable metadata in order to scan and process data to a repository

U.S. NAVY, NAVAL AIR STATION, LEMOORE, CA 1989 – 1993

LEGAL ASSISTANT/ADMINISTRATIVE SUPPORT SPECIALIST

EDUCATIONAL BACKGROUND

Completed Courses, Chapman University

Completed Courses, LaGuardia Community College

COMMUNITY SERVICE

Volunteer, New York Rescue Mission, 2010-Present

Volunteer, Bowery Mission, 2011-Present



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