Sales Administrative Assistant
Resume:
DEBORAH J. WOOLDRIDGE
FT. WORTH, TX 76137
***************@***.***
SUMMARY
Aviation Records Administrator with a diversified skillset. Extensive experience in site database administration, records management, data entry as well as FAA regulatory compliance. An Executive Administrative Assistant with over 30 years of experience providing support to various management staff. Excellent organization and communication skills. Broad base of expertise in contracts, proposals, conference planning, client consultation, invoice processing and travel arrangements. Strong computer skills
PROFESSIONAL EXPERIENCE
AMERIFLIGHT, LLC, DFW Airport, TX 2015-2017
Aviation Records Administrator
Supported aviation maintenance by collecting, organizing data, monitoring and ensuring accuracy of all aircraft readiness information for five fleet types and 161 aircraft. Along with maintained propeller log books
Advised Maintenance of any discrepancies found in aircraft records.
Conducted daily screening of all components that were in the 10% window from being retired/overhauled and any
required inspections near due.
Maintained FAA propeller log books for 161 aircraft.
Screened multiple types of logs and records for Airworthiness Directives, FCD’s and Service Bulletins.
Worked in Airvault Database and Dash systems as well as audited the original hard copy files.
Completed aircraft audit of life limited parts required for the FAA.
THOMAS CONVEYOR COMPANY, Burleson, TX 2005-2015
Project Planner (Sept. 2007 – 2015)
Responsible for tracking incoming and outgoing orders for the Planning Department. Worked closely with Sales Department and shop managers to ensure proper documentation is sent for manufacturing purposes.
Allocate material in AS400 which allowed manufacturing to build the correct parts.
Produced Bill of Materials for each order and sent to each department in the shop to make proper parts.
Produced requisitions for purchased items and distributed to proper purchasing agent.
Copied and distributed orders and drawings to manufacturing for each department that was involved in making parts
of the order.
Filed Engineering drawings.
Planning/Engineering Administrative Assistant (June 2005 – Sept. 2007)
Responsible for administrative duties including typing various letters to clients and tracking incoming and outgoing orders. Worked closely with Engineering Manager to maintain reports to keep the department organized.
Handled incoming calls in a professional manner for outside vendors along with internal staff.
Set-up internal meetings which included ordering and picking up food.
Copied and distributed orders to the manufacturing plant.
Created Operation and Maintenance manuals and sent to customers in a timely manner.
Responsible for repair calls on various office equipment including printers and copiers.
Performed as back up travel coordinator as needed.
Filed Engineering drawings.
TEMPORORARY ASSIGNMENTS 2002 – 2005
Carlton Staffing, Bedford, TX
Worked with Thomas Conveyor Company, Universal Mortgage, Husky Injection Moldings, Great Indoors, Sams, Laidlaw, Texas Logos, Scott & Reid and CEC Entertainment.
Corestaff, Fort Worth, TX
Worked with Zale Corporation
JCPENNEY ALLIANCE DISTRIBUTION CENTER, Fort Worth, TX 2001-2002
Executive Administrative Assistant/Facility Purchasing Agent
Responsible for inventory control of corrugate used for entire facility, purchasing agent of corrugate and office supplies, maintained departmental time on a daily basis and keeping a log of daily forklift inspection sheets.
Physically inventoried all corrugate and recorded totals on a daily basis to ensure prompt and proper reorder points.
Purchased corrugate for the entire facility to accommodate the production needs of each department.
Compared prices with order vendors to ensure the most cost effective product. Producing a cost savings of over
$10,000 for the company.
Purchased office supplies and general maintenance supplies to keep the facility operational.
Maintained daily departmental time ensuring the proper hours being posted to each individual.
Making travel arrangements and scheduling appointments with vendors.
HARVEY HOTEL/BRISTOL HOTELS & RESORTS, Dallas, TX 1988-2000
Executive Administrative Assistant-Corporate Office/Advertising Department (1998-2000)
Responsible for the daily operations of the Advertising Department including travel arrangements, scheduling appointments, ordering of office supplies for our department as well as the mailroom, handling in-coming calls in a professional manner and worked directly with the Vice President of Advertising.
Upgraded databases in ACT for the Sales conference and sales incentive trips, allowing for accurate record keeping
of hotel personnel (150-500).
Worked effectively with hotel staff and destination management companies on arrangements for the sales conference
and sales incentive trip, which demonstrated excellent interpersonal and organizational skills.
Assisted in planning of the sales incentive trip by contacting various hotels and presenting their availability, rates,
amenities and local attractions to the Vice President of Advertising, resulting in enormous cost savings.
Produced various reports for the sales incentive trip and sales conferences to ensure accurate information to the hotel,
destination management companies and internal advertising representative.
Processed satisfaction survey from 120 hotels for the corporate office, ensuring 20 departments received information
accurately and timely. Promoted quality changes within each department, ensuring strong bonuses for managers.
Produced and processed invoices for external clients resulting in revenue to offset our printing expenses.
Executive Administrative Assistant-Corporate Office/Sales Department, (1988-1998)
Responsible for typing contracts, proposals and other correspondence for three sales managers, including travel arrangements, ordering of office supplies and handling in-incoming calls in a professional manner.
Implemented and established databases in ACT for the sales conference and sales incentive trips, allowing for
accurate record keeping of hotel personnel (150-500).
Worked effectively with hotel staff and destination management companies on arrangements for the sales conference
and incentive trip, demonstrating excellent interpersonal skills and organizational skills.
Produced over $10,000 in revenue annually by contracting travel business with national vendors.
Trained the sales department in multiple functions of ACT, allowing accurate record keeping of client data.
HYATT REGENCY-DFW, DFW Airport, TX 1982-1988
Assistant Private Line Manager, (1987-1988)
Word Processor Operator, (1985-1987)
Conference Sales Assistant, (1984-1985)
Restaurant Reservations/Catering Secretary, (1984)
Reservations Clerk, (1982-1984)
COMPUTER SKILLS
Word Excel Access
AS400 ACT Lotus 1-2-3
Macintosh System WordPerfect Delphi/Daylight Systems
Airvault Dash
RECOGNITION AND AWARDS
Employee of the Month (Twice) All Star Employee
Numerous Service Standard Awards Certified Field Trainer
Nominated and Served on Ace Council Committee
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