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Accounts Payable Assistant

Location:
Hamilton Township, NJ, 08330
Salary:
45,000.
Posted:
August 25, 2017

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Resume:

Administrative Specialist

Qualified, experienced, high motivated Administrative Specialist. I am detail oriented with the proven ability to multi-task and complete assignments accurately and timely. Strong analytical and reasoning ability: I have excellent phone etiquette with strong problem solving skills. I am highly proficient in Microsoft Word and Excel; Strong organizational skills with strength in communication with diplomacy and confidentiality.

AREAS OF EXPERTISE

Executive support Student records Scheduling

Accounts Payable HR management Accounting

EDUCATION

Associates Degree, Business Administration/Accounting Medical Assistant Program

Atlantic Cape Community College, Mays Landing, NJ Star Career Academy, E.H.T., NJ FAA instrument-rated aircraft pilot

PROFESSIONAL EXPERIENCE

Showboat Hotel

HR Assistant(seasonal)

• Provides job candidates by screening, interviewing, and testing applicants, maintaining personnel records. Administers medical insurance and disability programs by advising employees of eligibility, providing application information, helping with form completion and verifying submission; notifying employees of approvals. Distributes checks; maintains records

• Monitors unemployment claims by reviewing claims; substantiating documentation. Maintains human resources records in the ADP system by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time. Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs. Documents human resources actions by completing forms, reports, logs, and records.

Atlantic Cape Community College

Program Assistant to the Dean of STEM (part time)

• Assist the Dean with Accounts Payable in the Aviation Department. Handles the STEM Program vendor accounts and purchase orders. Coordinates his schedule and meeting set ups. Handles all correspondence for the Dean.

Cedar Creek High School

Scheduling coordinator/ Secretary (part time)

• Scheduled substitute Teachers. Attendance for substitutes and teacher coverage. Assist the principal with correspondence, documentation and distribution of materials. Maintained student records in the NJsmart program, Gensis and Blackboard systems. Assisted Child Study Team with paperwork, set up meetings and calendars. Assisted school nurse with incident report forms and filing. Collects and compiles data.

Cape May County Special Service School

Superintendent/ Board/ Business Office and Child Study Team Secretary

• Handled the processing of the Superintendent’s and Board President’s correspondence, reports, notices and recommendations. Handle all new hire paperwork processing, orientation and followed up on paperwork to assure that it was correct and accurate. Maintains time, attendance, vendor accounts, accounts payable records in Systems 3000 for the Cape May County Special Services Schools staff. Recorded time, vacations, personal and professional days for school staff. Maintains and updates the automatic call system in Blackboard for Students and Staff.

• Child Study Team Secretary prepared reports to check and verify to check data for correctness and accuracy. Update and troubleshoots system. Prepared, created, verified and mailed all correspondences and reports in accordance with data privacy laws (FERPA). In Google Shared documents and drive updates spreadsheet, calendars, schedules, spreadsheets and documents. In Real time creates I.E.P‘s and maintains files and schedules for CST Case Managers. Sends I.E.P. surveys to teachers and service providers. Updated student records in NJsmart for registration and CST files. Scheduled mandatory I.E.P meeting with parents, school staff and providers for State Regulatory compliance.

• Manages the Physiological and Neurological Pediatric Clinic. Contacts other school district to scheduled appointments and doctors. Assist doctors with students.

Department of Health and Humans Services, Atlantic County MACC office

Clerk 1

• Interacts with public answer questions and resolves complaints about 900 calls a month.

• Provides information in accordance with patient confidentiality standards.

• Investigates, verifies and analyzes client’s information, preparation of basic information for reports through the gathering of information from interviews and data, research and manage daily eligibility determination, code information of computer input.

Atlantic County Institute of Technology

Paraprofessional Special Needs (Automotive Department)

• Researched Standards and applications for the classroom teacher. Implemented compliance systems for all media. Mentored and coached students with the learning process and understanding theory.

Federal Aviation Administration Center, Pomona,

Executive Assistant

• Prepares departmental reports. Handles administrative or statistical details for special projects. Prepared presentations and materials for all meetings. Provides general office support: opens and distributes mail, provides photocopying services, ship and receives materials. Data storage and documentation procedures that meet administrative and program quality audits and fiscal oversight. Scheduled FAA projects and manpower.

• Maintained Account Payable, negotiated costs and reviewed vendor accounts, purchased commodities, prepared bids and technical orders.

.*References available upon request



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